Jared Ford
Zebulon
Summary
Organized and dedicated Administrative Assistant with a proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Operations Assistant
PharPoint
11.2022 - Current
- Provide administrative support, including creating and editing corporate presentations, reports, meeting materials, and other documents.
- Manage several calendars.
- Coordinate business travel and itineraries.
- Expense reporting.
- Coordinate meetings/audits, including preparation of handouts.
- Meeting and event planning include logistics, food and beverage, and event coordination.
- Create meeting agendas and transcribe and distribute meeting minutes.
- Special projects administered by departments to include Operations, Proposals & Marketing, Business Development, and Corporate Administration.
- Salesforce data entry.
- Coordinate and manage corporate events.
- Act as backup support for Administration Team.
- Provided feedback to vendors about customer preferences and trends.
- Enhanced vendor relations by consistently maintaining clear communication and promptly addressing concerns.
Office Administrator
Grubb Ventures, LLC
07.2020 - 09.2022
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.
- Maintained computer and physical filing systems.
- Monitored Commerical premises, screened visitors, updated logs, and issued vendor fobs and keys to maintain security.
- Created and conducted New Tenant Orientation presentations.
- Provided clerical support to 25 company employees by copying, faxing, and filing documents.
- Collaborated with Senior leadership on quarterly Investor reports.
- Provided Customer Service to over 300+ tenants and Investors.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Executive Administrative Partner
Computer Task Group, CTG
11.2018 - 04.2020
- Managed schedules, events, and travel plans for conferences, meetings, and seminars, as well as domestic and international trips for high-level VP & Executives at Lenovo.
- Resolved issues with systems, hardware, and telephones quickly and accurately.
- Frequently used word processing, spreadsheet, database, and presentation software.
- Planned, executed meetings and events, and attended meetings to take meeting minutes
- Planned travel itineraries and accommodations
- Processed travel expenses and reimbursements 3-4 VP/Executives at Lenovo.
Administrative Assistant
Computer Task Group, CTG
08.2017 - 11.2018
- Created, maintained administrative processes for operations to improve accuracy and efficiency
- Scheduled meetings booked meeting rooms and prepared meeting agendas
- Handled mail, packages, emails, document transmissions and other types of data with both manual and automated tracking strategies
- Monitored and managed expenses with allotted budgets and reviewed and approved expense reports
- Coordinated travel accommodations for staff and out-of-town visitors, including vouchers, agendas and transportation
- Scheduled office meetings and client appointments for team of 8-12 Directors at Lenovo
Temporary Administrative Support Specialist
North Carolina State University
08.2016 - 06.2017
- Balanced monthly general ledger accounts to record cost and month-end accruals accurately.
- Performed complex general accounting functions, including preparation of journal entries, account analysis, and balance sheet reconciliations
- Guided students in using technology to support educational research
- Oversaw inventory and office supply purchases for 25 people
- Performed accounts receivable duties, including invoicing, researching, repayment discrepancies, and reconciliations
Business Support Specialist
University of Vermont
08.2014 - 06.2016
- Maintained cloud-based/physical filing systems
- Prepared vendor invoices as well as processed incoming payments
- Received, screened and routed incoming calls
- Met challenging quotas for productivity and accuracy of work
- Compiled and validated 1099 Petty cash forms for University Project/subject payments
- Oversaw inventory and office supply purchases
- Effectively controlled release of proprietary and confidential information for general client lists
Education
Master of Education - Interdisciplinary
University Of Vermont
Burlington, VT2016
Bachelor of Arts - English
University Of Vermont
Burlington, VT2011
Skills
- Office 356 proficient
- Strong Organizational Skills
- Research and Analytical Skills
- Critical thinking
- Customer Relationships
- Organizational management
- Project Management
- Schedule coordination
- Executive leadership
- Administrative Management
- Travel Arrangements
- Office supply management
Extra Curricular Actives
- Alpha Epsilon Pi Fraternity Inc; University of Vermont.
- Community College of Vermont: Peer Consular for ELL Refugee students at the Community College of Vermont (2015-16).
Certification
- Google Project Management Training - [Jan-July 2022]
- CNP - Certified Notary Public
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Affiliations
- Alpha Epsilon Pi Fraterneity, Inc
Work Preference
Work Type
Full TimeTimeline
Operations Assistant
PharPoint
11.2022 - Current
Office Administrator
Grubb Ventures, LLC
07.2020 - 09.2022
Executive Administrative Partner
Computer Task Group, CTG
11.2018 - 04.2020
Administrative Assistant
Computer Task Group, CTG
08.2017 - 11.2018
Temporary Administrative Support Specialist
North Carolina State University
08.2016 - 06.2017
Business Support Specialist
University of Vermont
08.2014 - 06.2016
Bachelor of Arts - English
University Of Vermont
Master of Education - Interdisciplinary
University Of Vermont
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