Jasmim Figueroa
Summary
Highly motivated Administrative Assistant with excellent communication skills. As a problem solver for Custom Construction Services, I would bring forth: time management, attention to detail, with an alert and ready disposition. Hence, I would help support the team with day-to-day administrative tasks, maintaining an efficient workflow and a well-organized workspace. In turn, I possess a high degree of initiative and self motivation. As the the friendly voice of Custom Construction Services, my daily objective is to provide exceptional customer service. Moreover, with continued intentions to be efficient, effective, and succinct in my communication skills. Accompanied with my computer-literate professional skills, I adapt quickly to new software and programs. In conclusion, as your Administrative Assistant, I resolve to confidently deliver accuracy and punctuality with all said daily responsibilities at Custom Construction Services.
Overview
10
10
years of professional experience
Work History
Lead Office Assistant
Southwest High School
08.2020 - Current
- Managed daily attendance of 1200 students
- Responsible for multi phone line calls
- Coordinated communication between staff, teachers, and students
- Handled daily email correspondence on the behalf of Head Principal and Assistant Principals
- Scheduled and coordinated travel arrangements for office staff members.
- Processed incoming and outgoing mail and packages according to established procedures.
- Completed clerical tasks such as filing, copying, and distributing mail.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
Administrative Lead to Assistant Provost
Bethel University
10.2017 - 11.2020
- Managed department budgets and generated financial reports for management review.
- Maintained and organized daily Google Calendar of Associate Provost
- Answered and managed incoming and outgoing calls/emails while recording accurate messages for distribution to office staff
- Managed monthly expense reports for full-time professors and the Associate Provost
- Assisted with recruiting efforts by screening applicants and conducting preliminary interviews.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
- Proofread and edited documents for accuracy and grammar.
Event Coordinator
The Butcher's Tale
11.2013 - 10.2017
- Began as a hostess: phone management, greeted/seated clientele, promoted to administrative assistant, creating and maintaining floor plan, finally promoted to Events Coordinator
- Developed creative themes for events and created related activities to engage attendees.
- Adapted quickly when faced with unexpected challenges or changes in plans, maintaining composure while finding effective solutions.
- Facilitated smooth transitions between event segments by creating detailed schedules and providing clear communication to staff and participants.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
Education
Associate of Arts -
Gateway Community College
New Haven, CT05.2012
Skills
- QuickBooks expert
- Spreadsheet development
- Payment Processing
- Clerical Support
- Records Maintenance
- Multi-line phone proficiency
- Attention to Detail
- Meeting Coordination
- Effective Communication
- Excel spreadsheets
Skills
Google Sheets, Google Doc, Adobe Acrobat, Microsoft Office programs including: Outlook, Word, Excel, PowerPoint, and Microsoft Teams
Languages
Spanish
Full Professional
Portuguese
Professional Working
French
Professional Working
Italian
Professional Working
Timeline
Lead Office Assistant
Southwest High School
08.2020 - Current
Administrative Lead to Assistant Provost
Bethel University
10.2017 - 11.2020
Event Coordinator
The Butcher's Tale
11.2013 - 10.2017
Associate of Arts -
Gateway Community College