Jasmine Knetl
Homewood,IL
Summary
Organized Events and Office Manager with noted experience in event execution and administrative management. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
9
9
years of professional experience
Work History
Events and Office Manager
Spencer Foundation
04.2022 - Current
- Plan, manage and execute all aspects of company events and convenings, both on and off site, from inception to completion
- Work directly with Executive Leadership and Project Managers across the entire event timeline
- Coordinate all logistics for events including venue scouting and selection, catering, lodging, travel, and other vendors as needed
- Communicate event details to all attendees, panelists, speakers, etc. as necessary
- Plan annual AERA Lecture and Reception for over 500 people in a different city each year from inception to completion
- Manage events day of including venue and material prep, A/V needs, vendor relations and event execution
- Process all honorarium and reimbursements payments post event in a timely fashion
- Work with CFO and Finance Team on budget creation annually, and budget tracking throughout the year
- All Office Management tasks as listed in previous position
Office Manager and Program Administrator
Spencer Foundation
04.2020 - 04.2022
- Managed internal office calendar and served as point of contact, as well as logistics coordination for meetings hosted by/at Spencer
- Communicated with building management on routine service as well as maintenance as needed
- Negotiated and monitored office-wide service agreements
- Ordered office supplies routinely and for special projects as needed
- Maintained office equipment (this includes all non-computer/non-telephone equipment)
- Informed staff of building notices and fire and safety meetings
- Organized office maintenance and repair work
- Distributed office mail daily
- Maintained office conference rooms daily, and set up as needed for special meetings and convenings
- Oversaw staff special occasions and all internal events
- Administered Small, Mentor, Research Communications and Discretionary Grants Programs (and formerly COVID Special Grants, Racial Equity Special Grants and Initiative Grants) from start to finish including duties below:
- Helped create and follow grant timeline from application to award to ensure all applicants received feedback, and all grantees received funds
- Updated all Program Process Documents, How-To's and monday.com boards routinely, as well as when process changes were made
- Completed financial reports and check requests for awarded grants, as well as contracted reviewers
- Managed internal software program including opening and closing grant applications, assigning staff and reviewers to proposals, moving grants through the review process, and reporting issues to SmartSimple Support as they arise
- Communicated with grantees and grantee organizations to gather information and administer funds
- Worked with Program Leads and met weekly to check task lists and update internal staff during bi-weekly meeting
- Created and distributed all materials for decision meetings ahead of them including data dashboards, agendas, and proposal materials
- Trained internal staff to take over various programs as roles change
Executive Assistant to the President and Senior VP
Spencer Foundation
04.2018 - 04.2020
- Worked directly with President and Senior Vice President daily to ensure all calendars, agendas, meetings and materials are ready before they arrive for the day
- Managed all aspects of both calendars including scheduling meetings, field visits, conference calls and seminars
- Planned, coordinated and booked all travel accommodations including flights, car services, hotels, meals and all other transportation
- Performed any tasks that are asked of me as they come up including printing materials, running errands, etc.
Lead Administrative Assistant (from Admin Assist.)
Muscular Dystrophy Association
08.2015 - 04.2020
- Collaborated with Executive Director to develop and implement plans and timelines
- Helped with preparation, creation, and implementation of annual budget process with district office
- Oversaw all administrative staff and duties between two district offices to ensure smooth and efficient business was being completed as one team
- Served as the liaison for local office between Divisional and National Departments
- Responsible for management of MDA's web-based accounting and fundraising programs (bookkeeping functions, deposits, coding and processing invoices and entering data)
- Served as main office contact and event lead for sponsors and attendees for all gala, golf and large-scale fundraising events
- Prepared for Annual Office Review to ensure compliance with policy and procedures
- Met monthly with Administrative Team Members to lay out timelines and plans
Education
Bachelor of Science - Sports And Recreation Management
University of Illinois At Urbana-Champaign
Champaign, IL05.2014
Timeline
Events and Office Manager
Spencer Foundation
04.2022 - Current
Office Manager and Program Administrator
Spencer Foundation
04.2020 - 04.2022
Executive Assistant to the President and Senior VP
Spencer Foundation
04.2018 - 04.2020
Lead Administrative Assistant (from Admin Assist.)
Muscular Dystrophy Association
08.2015 - 04.2020
Bachelor of Science - Sports And Recreation Management
University of Illinois At Urbana-Champaign