Jasmine Moore
Leesburg,GA
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Executive Coordinator to CEO
Phoebe Sumter Medical Center
03.2023 - Current
- Exercised independent judgment in support of senior leadership and corporate mission.
- Screened incoming mail and responded to telephone and email inquiries.
- Interacted diplomatically with clients, partners and vendors to support business development efforts
- Organized meetings and teleconferences and drafted comprehensive minutes to document meeting outcome and define next steps.
- Managed calendar, phone and schedule, resolving conflicts and providing daily updates.
- Planned, promoted and facilitated special events and functions and oversaw post-event follow-up.
- Prepared agendas and took notes at meetings to archive proceedings.
- Participated in workshops and in-service meetings to enhance personal growth and professional development.
- Managed company schedule to coordinate calendar and arrange travel.
- Handled incoming and outgoing shipping and receiving activities.
- Completed bi-weekly payroll for 20 employees.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
Executive Assistant
Phoebe Putney Memorial Hospital
09.2015 - 03.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Used advanced software to prepare documents, reports, and presentations.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Filed paperwork and organized computer-based information.
- Worked with senior management to initiate new projects and assist in various processes.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Took notes and dictation at meetings.
- Handled incoming and outgoing mail, email and faxes.
- Volunteered to help with special projects of varying degrees of complexity.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Screened personal and business calls and directed to appropriate party.
Office Assistant
Phoebe Home Health
06.2015 - 09.2015
- Completed clerical tasks such as filing, copying, and distributing mail.
- Interacted with customers by phone, email, or in-person to provide information.
- Maintained and updated office records, both digital and physical.
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Ordered office supplies and kept office stocked with needed resources to operate smoothly.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Input data into spreadsheets and databases.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Informed and supported business leaders through consistent communication and administrative support duties.
Administrative Assistant
Troy University
06.2012 - 05.2015
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Assisted veterans and dependents in preparing forms and documents to present claims for benefits.
- Kept case files updated, accurate and aligned with requirements.
Education
Diploma - Business And Medical Administrative Technology
Albany Technical College
Albany, GA12.2011
High School Diploma -
Worth County High School
Sylvester, GA05.2004
Skills
- Travel Arrangements
- Attention to Detail
- Executive Support
- Event Planning
- Event Coordination
- Meeting Coordination
- Effective Communication
- Confidentiality Maintenance
- Document Preparation
- Contract Management
- Calendar Management
- Team Building
Certification
- CNP - Certified Notary Public
Timeline
Executive Coordinator to CEO
Phoebe Sumter Medical Center
03.2023 - Current
Executive Assistant
Phoebe Putney Memorial Hospital
09.2015 - 03.2023
Office Assistant
Phoebe Home Health
06.2015 - 09.2015
Administrative Assistant
Troy University
06.2012 - 05.2015
Diploma - Business And Medical Administrative Technology
Albany Technical College
High School Diploma -
Worth County High School
- CNP - Certified Notary Public
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