Jasmine Suarez
Milford,NJ
Summary
Financial analyst with over 10 years of experience and 5 years of program management skills in a sensitive government environment. In my desire to learn and grow within an organization, I have taken on responsibilities that have allowed me to learn the following for daily program management and financial analytics: milestone tracking, planning, construction project monitoring, accounting methods, understanding of financial structure, business operations, financial reporting, and risk financing, including insurance and federal grant funding processes. These experiences have not only honed my technical abilities but have also improved my leadership and communication skills, enabling me to effectively collaborate with cross-functional teams. I am eager to leverage this expertise to drive successful project outcomes and contribute to the strategic goals of the Port Authority.
Experienced Supervisor leads team members to complete jobs on-time. Assigns tasks, trains employees, and implements company procedures. Excellent communication and listening skills. Provides leadership and vision, driving teams to meet goals.
Energetic Supervisor successful at motivating and building positive team dynamics to accomplish aggressive goals. Dedicated to open, communicative culture where employees feel empowered to contribute to company's success.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Supervisor Financial Analyst
The Port Authority of NY & NJ
09.2023 - Current
- Responsible for the formulation, implementation and oversight of the NJMT financial and administrative functions.
- Responsibilities include administration, preparing, analyzing and reporting on the annual facility revenue and expense budgets. Year end 2024 NJMT expenses excluding labor was under budget by 7%.
- Administering and controls of payments of utilities expense and revenues. By year end 2024 process improvements implemented to accomplish payments made to vendors onetime.
- Revenue of Dockage and Wharfage at public berth area and management of operations contracts. Billings reviewed and approved within 2 days.
- Prepare public berth cargo statistics; supervising support staff; and providing administrative support for the facility operations and management of the Marine terminal tariff committee, overseeing committee members with assisting in recommendations for policy changes and rate increases for public berth areas. 2024 Accomplished a 6% revenue increase through increasing Tariff rates.
- Liaison with tenants and other Port Authority departments on business, administrative and financial issues on behalf of the NJMT.
- Create Budget, Monitor Monthly reporting. Meet with Management staff quarterly for review of YTD financial results.
- Water usage billings. Review process, improved billing and created a SOP.
- D&I compliance committee meetings. Meet with facility staff to review contracts and track their process.
- Contract Management. Meet with facility staff to track contract terms and procurement process.
- Review and assist with Port business transactions and authorization documents (leases, M&S contracts). Review Approval documents and respond to other departments questions and concerns.
- Working with supporting department including, but not limited to Audit, Finance, Human Resources, Operations Services, etc.
- Support consolidation of revenue forecasts into Budget-Pro template.
- Prepare confidential and time sensitive financial and economic analysis
- Support and prepare Financial Cost-Benefit Analysis (FCBA) template for department Agenda Items and grant applications
- Review authorization documents to ensure the use of appropriate account codes and compliance with all Port Authority accounting and financial requirements
- Prepare and monitor monthly expense accruals. Review and approve submitting on a monthly bases.
- Provide input into departmental strategic and business planning initiatives
- Prepare ad-hoc financial schedules and analysis upon request
- Manage a team of 2 staff and collaborate with other internal departmental staff and facility staff.
- Responsible for staff development. Develop union staff to further their careers within the PA.
Operations Manager, Risk Financing
The Port Authority of NY & NJ
05.2021 - 09.2023
- Accomplished the placement and administration of Port Authority’s operational insurance programs, which includes the Agency’s complex Property Damage and Loss of Revenue and Public Liability Insurance Programs.
- Represent the Port Authority in internal and external discussions with domestic and international insurance underwriters, claims, legal, safety and security, and brokerage staff
- Assist with the daily administration of the Risk Management Division, including board process coordination, budget preparation, monitoring insurance payments, RFP coordination, and other special projects as assigned by the General Manager.
- Responsibilities include: Program management of procurement and administration the Brokerage agreements for Port Authority's Liability, Property and Specialty Insurance Programs
- Program management of the annual renewal of the Port Authority's Property, Liability and Specialty Insurance Programs through assembling of key underwriting data and information concerning Port Authority’s operations and risk management programs
- Participate in renewal discussions with senior staff, brokers, and current and/or prospective insurance underwriters. Developed insurance presentations for executive staff to present.
- Provide memorandums and prepare presentations to Executive Staff and the agency’s governing Board of Commissioners concerning insurance renewals, inclusive of the agency’s captive insurance company
- Maintain engineering and construction data using ICMS, analyze data for insurance purchase
- Review policy terms and conditions, monitor financial capabilities of insurers, prepare premium and self- insurance cost estimates, and prepare the associated cost allocations
- Review Port Authority Contracts and provide appropriate insurance requirements within 3 days.
- Prepare Financial Risk transfer analyst on a monthly bases.
- Manage a team of 1 staff member (in managers absents manage a team of 5)
Supervisor Grant Management
Port Authority Trans Hudson (PATH)
08.2018 - 05.2021
- Company Overview: (Port Authority of NY & NJ)
- Program management of PATH Hurricane Sandy Emergency Relief Federal Transit Administration (FTA) Grants of $1.6 billion
- Required to follow strict compliance regulations for full grant administration
- As the Supervisor, grant management I was responsible for the Program Management of FTA grant program and responsible for administering the grants ensuring compliance with federal regulations such as project and expense eligibility, financial controls, Title IV, Disadvantage Business Enterprise (DBE), and Procurement procedures
- Under the direct supervision of the Manager, PATH Financial Services Division provides oversight of the application, management, and administration for FTA Grants, including, but not limited to, managing the funds for the FTA Emergency Relief Program
- Responsibilities included: Direct supervision of a staff of three Principal Financial Analysts supporting the PATH Capital and Grants Program
- Reviewing and interpreting FTA guidance and ensuring that all grant compliance program requirements are met
- Preparation of required progress and financial reports to the FTA and ad-hoc analyses, reports, and presentations of grant projects and tracking grant funds for executive-level discussion or decisions internal and external to PATH
- Development of grant applications and the review of other potential Federal Funding programs for PATH
- Close coordination with PATH Divisions, Port Authority Departments, and the FTA on all matters related to obligated and grants under development
- Provide support to Manager of PATH Financial Services, on department-wide matters integrating both financial and non-financial considerations including: Represent financial perspective of PATH and pursue strategies to achieve them
- Prepare financial analyst for proposed projects to support Board Agenda Items, Memorandums of Justification, Memorandums of Authorization, and tenant lease negotiations
- Consolidate, review and issue various agency reports including monthly financial performance
- Participate in Request for Proposal (RFP) committees, working groups, and other task forces from the financial perspective; raise and resolve financial issues
- Grant Milestone, Financial and Quarterly reporting
- Manage a team of 3 staff (in managers absents manage a team of 6)
- (Port Authority of NY & NJ)
Supervisor Financial Analyst (Mobility)
The Port Authority of NY & NJ
06.2017 - 08.2018
- Program Management and coordination of the identification, prioritization, and planning of more than 25 grant-funded projects including but not limited to reviewing and validating project charges, invoices, and payments; reviewing and validating labor charges; preparing reimbursement packages; preparing monthly revenue accrual reports; supporting grants compliance and close-out processes; supporting the annual revenue budget development and various ad-hoc financial reporting needs
- Report to the Senior Program Manager, Finance and Business Coordination and assist the Program Manager, Finance
- Responsible for coordinating work efforts with disaster recovery consultants
- Accountable for the following: Assists the Program Manager, Finance with various internal and external grants reports, Cash Flow, Financial Forecasting
- Assist in monthly and quarterly financial reporting and analysis for SMRO focusing on Grant revenue status and projections
- Responds to Requests for Information in support of Reimbursement process
- Collects and packages grants finance information for internal audit by Management and Budget (MBD)
- Coordinates with Federal Grants Managers and consultants to ensure compliance with grants requirements
- Maintains knowledge of grant programs to support the administration of FEMA Sandy Recovery Public Assistance Program and FEMA New York Hazard Mitigation Grant Program (HMPG) 404 programs
- Review’s grant-funded project charges and coordinate with other Federal Grants Managers for validation
- Validates invoice payments to be included in reimbursement packages and to support compliance processes
- Validates cash receipts and reimbursement and submits monthly accrual report to Comptroller’s Department
- Reviews labor charges for grant-funded projects for validation and preparation of reimbursement requests
- Coordinates with Grants Unit and Federal Compliance unit for compliance and close-out processes
Senior Risk Analyst
The Port Authority of NY & NJ
08.2015 - 06.2017
- As a Sr Risk analyst, I reviewed complex Port Authority contracts to identify and quantify risks and review similar work product of subordinate staff to ensure accuracy and sufficiency of insurance requirements assigned
- Recommend specific insurance provisions or inclusion in owner-provided insurance and provide detailed documentation to support the conclusions stated
- Verify that adequate insurance coverage is provided and maintained, on a per-contract basis. Review of at least 5 contracts a day.
- Reviewed complex Port Authority leases, tenant alteration applications, and other agreements to identify and quantify risks
- Recommend specific insurance provisions or other appropriate risk transfer mechanisms with specific documentation to support conclusions
- Verify that adequate insurance coverage is provided and maintained by others to protect the Port Authority from financial loss
- Understanding the scope of complex and detailed Port Authority contractual agreements
- Thorough knowledge of construction and operational insurance coverages and other risk transfer mechanisms
- Ability to interact effectively with insurance brokers and agents, the ability to use a computerized database
- Knowledge of safety and loss control procedures
- Field inspection when required
- Reporting, investigating, and evaluating insurance claims or working with claims professionals
- Provided the cost of risk analysis, as needed
- Maintained knowledge of current developments in contractual insurance provisions, wording, and terms
- Supervised the contract for Certificate of Insurance Tracking Services with assistance from subordinate staff
- Manage Specialty Insurance Programs
- Work with brokers to place, and manage the day-to-day activity of, the following lines of insurances: Executive Automobile, Environmental, Crime and Fidelity, Boiler and Machinery, Travel Accident, Accidental Death and Dismemberment, Directors and Officers, Public Liability, Property
- Additional responsibilities: Financial Reporting for Director and Internal Stakeholders
- Prepare Data Analyst for Insurance underwriter (Excel), asset allocations, Provide asset values (review asset maps and IVR)
- Risk Financing Programs Statement
- Quarterly Insurance Transactions (for OSEC)
- Bureau of Economic Analysis Variance survey
- SAP- Input Invoices, Create Requisitions, vendor Account review
- Communicate with Procurement as needed
- Process Payments, Insurance Premium Payments, Ensure Insurance is paid on time
- Additional duties: Project Manager RFP: create, manage, follow procedures, assist procurement with any questions and concerns
- Create and Assist with Presentations of approval processes for Board Items
- Handle any new insurance-related projects as assigned
- Explain any insurance variance to departments as requested (Budget to Actual)
- Assist with Budget Questions
- Review FOI request, submit information if needed
Risk Associate Analyst
The Port Authority of NY & NJ
01.2013 - 08.2015
- This position assessed risk to the PA in contracts, leases, and other third-party agreements (both CIP and Non-CIP) for assigned PA facilities under the direct supervision of a Senior Risk Analyst and on a more limited basis in terms of several facilities assigned. .
- Responsibilities also included: Recommends appropriate insurance and risk management requirements to address those risks
- Reviews Certificates of Insurance to assure compliance with the contract, lease, or other agreement
- Interfaces with PA, broker, and contractor staff and visit assigned facilities periodically to help staff with insurance issues. Visit 1 facility a quarter.
- Maintains a database of new and existing agreements, contracts, and insurance requirements
Education
Master’s - Business Administration
Monroe University
Bronx, NY08.2008
Bachelor’s - Accounting
Monroe University
Bronx, NY04.2005
Skills
- Financial Reporting
- Preparing Budget/Forecast
- Monitor Budget
- Program Management
- Operations Management
- Program Compliance
- Staff Management
- Risk Financing
- Board process
- Report development
- Communication/Collaboration
- Analytical review
- Data assessment
- Strategic decision making/negotiating
Certification
- Achieving Leadership Potential, Management certification program.
- LEAD Program, Leadership training. First Half completed 2024.
- CRIS, Construction Risk Insurance Specialist Certification., 2016
- Property and Casualty Certification, Pre-License Course Completion., 2017
Accomplishments
- Financial decisions/negotiating: Review Port Tariff, received approval of a suggested 6% increase in revenue, compared to an average of 3%.
- Program Management and Placement of Property Insurance $800 Million limit, Liability Insurance placement of $1.5 Billion limit and all Specialty Insurance.
- Risk Financial reporting assist Risk Management in procuring insurance at a reasonable price.
- Understanding and Development of Port Authorities Board Items, Board Presentations, Request for Proposal RFPs, Memorandum of Authorization’s, Memorandum of Justification’s, and Executive Memos.
- Understanding of Project management operations for construction project. Planning stage, Construction stage and Final stages of close out.
- Program Management of $1.560 Billion in Federal Transit Authority (FTA) Funds.
- Adapt to Financial Reporting Systems and understanding accounting system.
- Understanding procurement procedures for vendors and contracts.
- Procured an additional $229 million in Federal Funding.
- Grant Financials; External Audit (KPMG) 3 years of no Findings.
- Financial Monitoring: Align yearly budget with agency requested increase. Budget/ Actuals explaining variances monthly.
Personal Information
ID Number: 45167
Languages
Spanish
Professional Working
Timeline
Supervisor Financial Analyst
The Port Authority of NY & NJ
09.2023 - Current
Operations Manager, Risk Financing
The Port Authority of NY & NJ
05.2021 - 09.2023
Supervisor Grant Management
Port Authority Trans Hudson (PATH)
08.2018 - 05.2021
Supervisor Financial Analyst (Mobility)
The Port Authority of NY & NJ
06.2017 - 08.2018
Senior Risk Analyst
The Port Authority of NY & NJ
08.2015 - 06.2017
Risk Associate Analyst
The Port Authority of NY & NJ
01.2013 - 08.2015
Master’s - Business Administration
Monroe University
Bachelor’s - Accounting
Monroe University
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