Summary
Overview
Work History
Education
Skills
Certified Notary Public
Timeline
Generic

Jasmine Vargas

Rahway,NJ

Summary

Dedicated Assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

Overview

10
10
years of professional experience

Work History

Senior Executive Secretary to CTO's

New Jersey Transit
Newark, NJ
02.2023 - Current
  • Coordinated and supported C-Suite executives, including CTO, CIO & CISO, ensuring seamless communication, strategic alignment, & efficient execution of key initiatives.
  • Managed and signed off on Kronos time cards for IT team members to ensure accurate payroll processing and compliance with company policies.
  • Managed all travel-related paperwork, ensuring accuracy and compliance before submission to the General Administrative Unit (GAU).
  • Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Took detailed notes in meetings and disseminated information afterward.
  • Reviewed incoming reports, applications and memos to determine workplace priorities.
  • Managed executives' calendars to keep track of events, meetings and activities.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.

Accounting Assistant / Project Assistant

H&S Construction & Mechanical
Elizabeth, NJ
06.2022 - 02.2023
  • Processed invoices, payments and statements for multiple clients using QuickBooks.
  • Communicated with customers via email and phone regarding account balances.
  • Processed invoices for payment and ensured accuracy of financial data by verifying calculations and postings.
  • Resolved vendor inquiries and discrepancies by researching and interpreting data.
  • Execute Procore project/construction management activities
  • Tracked and reported all open and closed change request and orders.
    Create, manage, and track an accurate Closeout Log with required follow-ups to the architect until the job is completed.
  • Compile and distribute a contact list for each job.
  • Organization and assembly of O&M binders as soon as subcontractors begin their scope of work

Administrative Assistant

Linde-Griffith Construction Co
Newark, NJ
01.2020 - 06.2022
  • Coordinated with subcontractors to verify adequate coverage and maintained organized documentation to facilitate project continuity.
  • Oversaw the preparation and execution of construction contracts, ensuring all agreements were properly signed and sealed to meet compliance standards.
  • Ensured all construction vehicles were compliant with insurance requirements, maintaining up-to-date policies to minimize risk.
  • Scheduled and coordinated appointments at the DMV for vehicle registration and compliance matters.
  • Notarized all contracts and maintained secure storage of original documents to ensure legal compliance and easy retrieval.
  • Drafted and disseminated various types of correspondence.
  • Maintained inventory in supply closet to prevent shortages.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Coordinate executive meetings and calendar management. Provides administrative support to company executives, as needed.

Receptionist/Office Assistant

Premier Urology Group
Cranford, NJ
01.2015 - 01.2020
  • Communicate test results with patients when directed by physicians.
  • Routed calls to correct department to ensure seamless communication.
  • Collect copayments and other fees required prior to the office visit or treatment.
  • Managing and updating patient records.
  • Greet patients and provide any necessary paperwork or other information.
  • Schedule and coordinate appointments.
  • Maintaining a filing system for all patient documents and reports submitted.
  • Updating clinical team on scheduled patient visits.
  • Coordinated complex scheduling and prioritized appointments.

Data Entry Clerk

A&F Services
Elizabeth, NJ
06.2015 - 06.2017
  • Verify entered data by reviewing, correcting, changing or deleting entered information.
  • Scheduling Pickup/Delivery appointments.
  • Assisting with gathering driver paperwork, matching paperwork up to appropriate shipments, updating paperwork that is not filled out completely, and reporting any issues.
  • Verified and logged deadlines in response to daily inquiries and requests.
  • Proofread documents and edited materials to correct grammar and spelling mistakes.

Education

LINDEN HIGH SCHOOL
2010

Union County College
Cranford, NJ

Skills

  • Microsoft Word
  • Microsoft Excel
  • Microsoft Powerpoint
  • Strong Interpersonal Skills
  • Public Notary
  • Accounts Receivable
  • QuickBooks
  • Procore
  • C-Level Executive Support
  • Project Management
  • Proficient Multi-Tasking
  • Attention to detail

Certified Notary Public

My Commission Expires 03/12/2025

Timeline

Senior Executive Secretary to CTO's

New Jersey Transit
02.2023 - Current

Accounting Assistant / Project Assistant

H&S Construction & Mechanical
06.2022 - 02.2023

Administrative Assistant

Linde-Griffith Construction Co
01.2020 - 06.2022

Data Entry Clerk

A&F Services
06.2015 - 06.2017

Receptionist/Office Assistant

Premier Urology Group
01.2015 - 01.2020

LINDEN HIGH SCHOOL

Union County College

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Jasmine Vargas