Jason Sweigart

• Overall responsibility of managing the preparation of qualified equipment and system bids for the Heat Transfer Product Group offerings
• Produce high quality competitive bids for on-time submittal with accurate cost estimates that facilitate the successful sale and execution of these projects
• Manage a team of proposal engineers and department workload / schedules to ensure on-time delivery of bids and associated supporting documentation and information
• Ensure timely review of the customer’s RFQ and distribution of specifications to relevant parties for their input
• Review contractual terms for consistency with proposal and corporate policies
• Work in conjunction with Sales and Business Line management to make bid / no-bid decisions and establish bid strategies
• Work in conjunction with Sales, Engineering, and external vendors as required to ensure a fit-for-purpose product solution is developed
• Work with Sourcing to prepare an accurate overall cost estimate for the project scope including an estimate for project contingency based on Risks & Opportunities and Cost Uncertainty
• Utilize CRM system (SalesForce) for workload planning, documentation, and reporting of proposal activities and status by maintaining up-to-date and accurate system data
• Ensure detailed and precise bid documentation is prepared in accordance with Metso standard procedures and in compliance with customers’ bid requirements, identifying and documenting exceptions and clarifications
• Support the firm offer approval process to ensure the required Project Stage Gate documentation is completed accurately and on-time
• Ensure all customer questions are fielded and answered in a timely manner
• Participate in project kick-off meetings as a hand-off to Project Management and provide complete technical and commercial details including financial review
• Attend customer meetings as necessary to develop customer solutions and provide technical and commercial support in closing sales
• Hire, train, support the professional development, and motivate high levels of performance within the team.

• Coordinated the proposal development process with Project Managers, review contract terms and conditions and coordinate with company owners, senior managers, discipline leads and project controls
• Prepared qualification documents and client specific proposals and presentations with support of key personnel
• Coordinated the resume content for personnel for each operating company (op co) with support from administrative personnel
• Coordinated with Department Leads / Project Managers / IT for proper server folder organization and management
• Created and distributed company brochures and other marketing materials
• Organized company participation in trade shows and conference events including capabilities brochures trade show booth set up, giveaways and greeting attendees
• Maintained/updated company websites, Company announcements on the Hub and social media / LinkedIn
• Coordinated online social media programs with off-line marketing activities including trade shows, events, advertising, PR, etc.
• Managed inventory of printed materials, gifts, and promotional items coordinating orders with administrative personnel
• Coordinated a CRM to track business development activity by client.
• Managed administrative personnel responsible for:

- Maintaining and updating historical project database.

• Boosted brand awareness and generated leads while managing internal and external marketing campaigns and programs.

- Distributing client feedback forms and summarizing results.

- Assist employees with resume preparation and manage annual updates.

• Responsible for planning and managing the proposal development process, preparing engineering estimates and commercial offers, review of contract terms and conditions, interfacing with customers, and managing marketing initiatives
• Manage and coordinate with internal discipline leads, project management, and various global Worley offices to ensure compliant and innovative offerings
• Supervision of proposal team
• Led development of proposals with contract values ranging from under $1M to over $1B for customers in the power and infrastructure industry
• Organize and interface with senior vice presidents, general managers, and senior management for proposal management and approvals, as well as external marketing material
• Marketing leadership - organized company participation in trade show events including capabilities brochures and trade show booths
• Skilled at developing Standard Forms 254, 255, and 330 for government contracts.
• Oversaw daily operations of the department, ensuring smooth workflow and timely completion of tasks.

• Coordinated proposals from small proposals to multi-volume, multi-million-dollar efforts
• Planning and production of presentations and client-specific qualifications
• Marketing communications management tasks including employee annual reviews.
• Collaborated with cross-functional teams to achieve project goals on time and within budget.

• Coordinated a wide range of proposals
• Assisted in the planning and production of presentations and client-specific qualifications.

• Preparation of qualification packages and coordination of client-specific proposals, qualifications, and presentations
• Edited documents for clarity, grammatical correctness, punctuation, stylistic consistency, and appearance.
• Implemented a system for continuous improvement by soliciting feedback from both internal stakeholders and external clients on submitted proposals, incorporating insights into ongoing process enhancements.