Malacha D. McCord
Comanche,USA
Summary
Enthusiastic and professional. Administrative Programs Officer with training in a wide range of office administration tasks. Able to work under pressure and collaborate with a team. Successful record of fielding telephone calls, providing information to clients and acting as liaison between departments.
Professional with comprehensive experience ready for this role. Equipped with strong skills in leadership, problem-solving, and strategic planning. Known for team collaboration and adaptability, consistently delivering results. Strong communicator with focus on integrity and accountability.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Administrative Programs Officer
Oklahoma Department of Corrections
06.2023 - Current
- Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency
- Interprets and advises agency personnel and the public on departmental rules, regulations and laws governing the operation of the agency, division or department program
- Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity
- Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals
- Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs
- Plans, develops, and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences
- Drafts policies and procedures and develops contract or grant proposals
- Reviews proposed legislation and recommended changes; may act as legislative liaison
Secretary V
Oklahoma Department of Corrections
05.2022 - 06.2023
- Provide administrative assistance to Chief Administrator of Business Services
- Correspond with Chief Administrator concerning daily calendar and task list
- Correspond with Business Coordinator’s concerning deadlines
- Compose, edit, proofread, and distribute correspondence, reports, and memos to staff on behalf of Chief Administrator
- Distribute required information, resolve problems, and/or direct to proper staff for action
- When needed, request information from staff and compile all documentation received into one document and submit for Chief Administrator’s review
- Sign documents as requested on behalf of Chief Administrator ensuring correct documents have been submitted prior to applying signature
- Maintain and update Chief Administrator of events on calendar, advising of new events scheduled beyond original daily correspondence
- Provide guidance and answer or obtain answers for any staff member so that Time Clock Plus (TCP) time can be completed accurately and timely
- Maintain confidential files and hard copy and/or electronic records
- Transcribe all meeting minutes in preparation for future meetings (Parent Canteen Meetings and Staff Meetings)
- Ensure all staff training is completed quarterly, annually, and as needed, and directed by Chief Administrator
- Seek out any applicable training which would enhance performance of assigned position
- Follow through and respond to citizen and staff request, questions, and complaints in a timely manner
- Provide encouragement to staff in decision making
- Exhibit positive decision-making skills to ensure that issues/problems are addressed, and solutions are determined
- Work to develop resources for staff that assist in meeting department’s mission
- Ensure Business Services are up to date on any new policies and/or policy changes within the agency
- Compile all procedures and policies within Business Services to create and maintain the Operations Manual for Business Services
Accounting Technician
Lawton Community Correctional Center
04.2021 - 05.2022
- Post Transactions to Offender Banking System (OBS) on daily basis for Trust Fund
- Initiate month-end close: printing all OBS month end reports after deposit is complete the last working day of the month
- To include program support fees, fines
- Court cost, medical copays, legal copays, badge ID report, and offender work assignment report
- Process discharge and parole checks the day before and deliver to Records Officer
- Initiate disbursement forms for paroles, commutations, and discharges as they are received from facility records office and processed prior to date of release
- Process disbursements according to DOC policy, ensuring all required signatures, disbursement numbers, and check numbers are on the forms
- Respond to Request of Staff within ten working days of receipt of request
- Verify State Pay by the 25th of every month
- Process indigent report and send to case managers and security weekly
- Manage and maintain consumable inventories, to include office supplies, cleaning chemicals and supplies on EXCEL spread sheet maintained by the Business Office
- Promote teambuilding and establish effective work relationships within the agency
- Provide education to inmates on a variety of subjects in order to help them re-enter society
Administrative Assistant-Records
Lawton Community Correctional Center
06.2020 - 04.2021
- Maintain data accuracy for inmate records and maintain accuracy of Consolidated Record Card (CRC)
- Process discharge information for inmates preparing to discharge
- Keep track of movements in and out of facility
- Design, generate, utilize spreadsheets and forms for a variety of purposes
- Review and follow all departmental policies and procedures; through knowledge of standard office practices, procedures for maintaining inmate records
Office Manager
WW Paul Scales
12.2016 - 06.2020
- Oversee the daily operations and schedules of 45 employees
- Manage and maintain calendars for plant manager
- Assist Human Resources in filing and processing the documentation of new hires
- Preformed daily, weekly, and monthly reports of all vendor accounts
- Perform basic accounting transactions for daily customers
- Provide effective communication and leadership to fellow employees to keep high moral
Administrative Assistant
Stephens County Health Department
06.2015 - 12.2017
- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute email, correspondence memos, letter, faxes, and forms
- Assist in preparation of scheduled reports
- Develop and maintain a filing system
- Follow policies and procedures for State Health Department
Legal Assistant
Joe K. White
02.2015 - 06.2015
- Draft and send legal correspondence and documents
- Prepare court filings, including reviewing documents for accuracy, content, and context
- Serve as a liaison between attorneys, clients, and other law firms
- Compose and revise legal documents for attorney
- Prepare client billing
- Schedule court dates and appointments with clients
- Manage confidential records and documents pertaining to litigation, divorce proceedings, and criminal negotiations
- Perform research as required
Project Administrator
Roy Anderson Corp.
01.2014 - 07.2014
- Review monthly operations and expenses
- Compile and arrange data to process, and process mandatory reports for the government
- Process certified payroll
- Assist with subcontractor contracts for payments
Senior Administrator
Halliburton Energy Services
02.2006 - 12.2013
- Review monthly operation expense reports
- Process project reports for Cementing Applied Sciences and Processes
- Assist with vendor and consultant contracts
- Assist with patent application filing
- Process product reports for customers
- Create requests and purchase orders for Cementing Applied Sciences and Processes
- Arrange travel arrangements for company travel
- Process letters of invitation for business visas
Education
Bachelor of Science - Organizational Leadership
Cameron University
Lawton, OK12-2026
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Marlow Public schools
Marlow, OklahomaSkills
- Skilled in using Microsoft Office tools
- Skilled in SAP applications
- Offender banking system management
- Coordinating across multiple teams
- Proficient in Time Clock Plus
- Experienced with ICON applications
- Proficient in offender management systems
- Clear interpersonal communication
- Proficient in troubleshooting
- Notary Public
Certification
- FInancial Literacy Training
- Anger Management Training
- Building Social Networks
- HIV Prevention and Sexual Health
Timeline
Administrative Programs Officer
Oklahoma Department of Corrections
06.2023 - Current
Secretary V
Oklahoma Department of Corrections
05.2022 - 06.2023
Accounting Technician
Lawton Community Correctional Center
04.2021 - 05.2022
Administrative Assistant-Records
Lawton Community Correctional Center
06.2020 - 04.2021
Office Manager
WW Paul Scales
12.2016 - 06.2020
Administrative Assistant
Stephens County Health Department
06.2015 - 12.2017
Legal Assistant
Joe K. White
02.2015 - 06.2015
Project Administrator
Roy Anderson Corp.
01.2014 - 07.2014
Senior Administrator
Halliburton Energy Services
02.2006 - 12.2013
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Marlow Public schools
Bachelor of Science - Organizational Leadership
Cameron University
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