Jastina Tongu

Monitor and calculate expenses to match budget

Responsible for t receipt process for all City funds and manages approximately 30 incoming customers queries weekly

• Balances and prepares daily deposits
• Reconcile all receipts to the cash receipting module of the current financial management system
• Invest available cash balances with direction from the Finance Director and invests any surplus
• Maintains current records of the transactions
• Maintain and reconciles cash and investment accounts to the bank and investment statements monthly
• Prepare and record checks, state revenue transfers, and refunds
• Maintain bank account entries and provide reconciliation to the general ledger
• Prepare remittance to fiscal agent for principal and interest payments on outstanding debt service to include bond issues, loans, etc
• Maintain debt service records
• Prepare adjusting journal entries
• Review and research monthly revenue reports to ensure accurate recording of cash receipts
• Maintain and reconcile private and public suspense funds monthly
• Assist with the preparation of the biennial budget
• Prepare various reports and schedules for Washington State Auditor’s office annual audit
• Assists with the preparation of the City’s Annual Comprehensive Financial Report
• Responsible for monitoring the cash receipting systems and their impact on the financial reporting system
• Ensures effective coordination of cash reporting procedures that affect multiple departments
• Responsible for maintaining Accounts Receivable
• Provide back-up assistance for Purchasing Agent and/or for the front desk, as needed
• Perform as a Passport Agent assisting customers requiring a new or renewed passport
• Maintain a record of voided, un-issued, and issued checks
• Responsible for notarizing various documents
• Maintains Notary Public license
• Maintain, reconcile and perform periodic audits of Petty Cash funds
• Processes insurance claims and refers claims to Insurance Authority, including liability claims and vehicle and property damage
• Ensures new vehicles are licensed and have insurance
• Prepares Weapons Permits remittals for processing and payment to the appropriate regulatory agencies
• Assist the Finance Director in preparation and presentation of reports to City Council and Executive Leadership Team
• Receive, review, and approve/deny applications for indigent defense
• Performs other duties as assigned
• Codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books in oracle
• Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks
• Reconciles customer accounts and manages accounts receivable collections in oracle
• Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts
• Accounts Payable Management, overseeing accounts payable activities, including monitoring purchase orders and purchase card transactions, verifying ACH request, and addressing vendor payment inquiries and concerns
• Prepare deposits to the bank, journal entries, excise tax, and wire transfers
• Files required tax forms with federal, state, and local government agencies
• Reviewed documents and accounts for discrepancies and resolved variances.
• Reconciled accounts and created documents for monthly closure procedures.
• Prepared monthly journal entries and reconciliations.
• Handled month-end and year-end end finances by managing and reporting fixed assets and other data.
• Assisted in internal and external audits by preparing necessary documentation and responding to auditor inquiries.
• Updated general ledger with latest entries.
• Successfully managed multiple high-stakes projects concurrently, consistently meeting deadlines while maintaining exceptional attention to detail and quality control.
• Established strong relationships with vendors to negotiate favorable payment terms that improved working capital management.
• Ensured regulatory compliance with GAAP standards by staying current on updates and integrating changes into accounting practices as needed.
• Streamlined accounts payable processes, reducing payment cycle times by automating invoice processing.
• Tracked funds, prepared deposits and reconciled accounts.
• Maintained integrity of general ledger and chart of accounts.

• Prepare and analyze monthly, quarterly, and annual financial reports in accordance with GAAP standards
• Provide insights and recommendations to management based on financial analysis
• Maintain and reconcile general ledger accounts, ensuring accuracy and completeness of financial data
• Perform month-end and year-end closing procedures
• Oversee accounts payable and accounts receivable processes, including invoice processing, vendor payments, customer billing, and collections for 25 different customers
• Ensure timely and accurate processing of invoices and payments
• Assist in the development of annual budgets and financial forecasts
• Monitor budget variances and analyze financial performance against budgeted expectations
• Ensure compliance with all relevant accounting standards, regulations, and company policies
• Assist in internal and external audits as needed
• Assist with tax compliance activities, including preparation of tax returns, filings, and payments
• Stay current on tax laws and regulations impacting the company
• Continuously evaluate and improve accounting processes and procedures to enhance efficiency, accuracy, and effectiveness
• Implement best practices and automation solutions where applicable

• Extract, organize, and review financial records, data and reports from the Oracle Enterprise Business Solutions (EBS) and Oracle Business Intelligence (BI) and other internal systems to ensure the accuracy of revenues and expenditures
• Assist in the monthly and quarterly billings and monitor revenues for both operating and capital, and grant programs
• Generate monthly permit invoices, enter payment information into ESB permit system, generate monthly report from ESB for Permit Section, research and provide information as needed
• Assist with the preparation of standard and ad hoc reports as needed and requested by management and staff
• Monitor expenditures for programs funded through various funding sources
• Process expenditure reclassification, expenditure and revenue journal entries and provide detailed reconciliations and financial analysis
• Provide backup for other fiscal staff in check deposits processing, accounts payable disbursement requests, expense claims, and p-card transactions
• Perform various numerical calculations involving accounts payable, accounts receivable, reconciliations of accounts and monitoring of expenditures and revenues for 30 vendors
• Collaborate with other Business and Finance Officers within Finance Section to assist with overall billing, reclassification of expenditures, journal entry processing as needed
• Assist with division-wide financial management, including payroll, as needed
• Other duties as assigned
• Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.
• Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
• Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.
• Participated in internal and external audit processes to establish accurate financial records and comply with Generally Accepted Accounting Principles and regulatory requirements.
• Reduced month-end closing time by optimizing reconciliation procedures and improving communication among team members.