Jay Koltermann

As Deputy Chief Financial Officer at the Texas Alcoholic Beverage Commission, I am responsible for ensuring that financial operations and reporting are conducted promptly and in compliance with state policies and statutes. I supervise five managers in the Business Services Division across multiple disciplines including: accounting, budget, purchasing, asset management, payroll, grants, travel, and mailroom operations. My role includes collaborating on the preparation of key reports such as the Annual Financial Report, Legislative Appropriations Request, and Operating Budget, while contributing to strategic planning and policy development. I have implemented numerous internal controls and process improvements for a division managing a $60M annual budget and $350M in revenue collection.

• Implemented policies, procedures, and internal controls across BSD functions.
• Played a key role in the preparation of the LAR which included successful exceptional item requests securing critical funding for agency needs.
• Improved AFR processes by clearing legacy balances, correcting reporting errors, and issuing restatements.
• Served as financial SME for major initiatives, including AIMS redesign and CAPPS Travel & Expense implementation.
• Designed AIMS chart of accounts and streamlined revenue process to reduce processing time and suspense fund balances.

Deputy Division Chief of the Accounting Division responsible for accounting operations for a $600M annual budget, $300M in federal funds, $5B Child Support trust fund, and $700M in revenue receipts. Directed four section managers and 40+ staff including accounts payable, revenue, payroll, financial reporting, federal grants, and travel.

• Key role in financial process development, strategic analysis, and agency-wide financial initiatives in coordination with executive leadership.
• Supervised preparation of the Annual Financial Report and other financial reports, managed division budget, and served as security coordinator for Comptroller systems.
• Recognized by executive management for multiple audits with no major findings.
• Spearheaded implementation of eTravel, CAPPS HR/Payroll, CAPPS Financials, and paperless workflows to enhance efficiency and compliance.

Managed issuance of 25,000+ annual payments and supervised 14 staff. Developed and implemented Accounts Payable workflows and supported software development for document imaging and procurement systems. Oversaw vendor setup, IRS 1099 reporting, and imaging of financial documentation. Served as SME for agency-wide electronic Procurement System implementation. Maintained strong compliance record with no major audit findings and minimal Prompt Payment interest.

Served as Child Support Grants Team Lead, overseeing federal grant draws, reconciliations, and compliance for $300M Child Support Grant, $50M Incentive funds, and multiple Section 1115 grants. Reviewed key federal reports (396A, SF-269, OCSE 34, SF-272) and trust fund reconciliations. Ensured accuracy of purchase vouchers and adherence to Texas Comptroller guidelines. Collaborated with management on projects and provided guidance to staff.

Prepared and maintained federal grant draw documentation for the Child Support Grant, including weekly/monthly draw sheets, trial balances, and reconciliations. Generated quarterly federal reports (OCSE 396A, SF-272) and Schedule 1a for the Annual Financial Report. Entered financial documents into USAS, including AFR-related U docs, transfers, and budget adjustments. Processed purchase vouchers for Child Support program contracts.

Prepared and maintained federal grant draw documentation for Section 1115 Grants. Generated financial reports, quarterly federal reports, and grant budget status reports. Processed purchase vouchers for Child Support program contracts and entered financial transactions into USAS, including revenue and expenditure transfers.

Travel Accountant responsible for reviewing travel vouchers to ensure compliance with agency and state guidelines and regulations.