Jay Patel
Callahan
Summary
Detail‑oriented and adaptable professional with strong experience in administrative support, data management, and customer service, complemented by a solid IT foundation gained through college coursework. Proven ability to streamline office operations, maintain 99% data accuracy, and support fast‑paced teams through organized workflows and clear communication. Skilled in recordkeeping, document preparation, and front‑office operations, with additional technical strengths in programming (C, Java, JavaScript), web development (HTML, CSS), cybersecurity fundamentals, and basic workstation setup. Known for reliability, teamwork, and a proactive approach to problem‑solving, bringing value to both traditional office environments and roles that blend administrative and technical responsibilities.
Overview
2026
2026
years of professional experience
1
1
Certification
Work History
Legal Office Aid
Coker Law
Jacksonville
11.2025 - 01.2026
- Executed clerical and administrative tasks to streamline office operations.
- Managed inventory of office supplies to ensure workflow continuity.
- Conducted data entry with precision and thoroughness.
- Organized documents for meetings and hearings efficiently.
- Handled voicemails for the attorney.
- Sorted and distributed mail to enhance communication flow.
- Processed invoices
- Filed hundreds of various documents weekly.
- Created notebooks and folders for the attorney.
- Edited PowerPoint presentations for meetings.
Data Entry Clerk/Receptionist
Bernie Clayton
Callahan
02.2023 - 10.2025
- Cleaned and maintained the office environment to ensure a professional and organized workspace
- Scanned tax, insurance, and other documents, ensuring accurate data entry and digital archiving
- Organized and filed paperwork, preparing records with proper classifications, batch labels, and cover sheets
- Interacted with customers, providing assistance and maintaining a helpful, service-oriented attitude
- Trained a new employee, offering guidance on procedures and workplace expectations
- Performed hands-on tasks including painting, hedge trimming, and decluttering workspaces
- Installed and arranged Christmas lights to create a festive and welcoming atmosphere
- Assisted with installing, configuring, and maintaining computer workstations
- Retrieved database information and located important records to support staff needs
- Analyzed workspace needs and proactively addressed maintenance tasks to improve functionality and appearance
- Verified inventory in storage departments
- Verified data accuracy during input and retrieval processes, supporting consistent record integrity
- Prepared documentation packets with standardized formatting for internal audits and external reviews
- Streamlined filing systems to improve access to frequently used records and reduce retrieval time
- Managed data input and updates with precision, supporting team goals and maintaining 99% data accuracy
- Assisted with installing, configuring and maintaining workstations.
- Ensured data security by implementing proper backup procedures and protocols.
High School Volunteer
Be the Change NE Florida Inc.
Jacksonville
2022 - 2022
- Assisted in organizing donated clothing and toys, sorting items for quality and suitability for redistribution
- Helped maintain cleanliness and order in donation areas to support efficient operations
- Participated in facility upkeep, including lawn care and general maintenance tasks
- Contributed to a positive community impact by supporting families in need through hands-on service
Education
Bachelors Degree - I.T.
University of North Florida
Jacksonville, Florida05-2026
Skills
- Communication skills
- Team collaboration
- C programming
- Java and JavaScript
- CSS and HTML
- Data management and analytics
- Time management
- Web development
- Adaptability
- Data entry and organization
- Telephone etiquette
- Recordkeeping
Hobbies and Interests
- Video games
- Staying active
- Sports
Community Service
Be the Change NE Florida Inc., Jacksonville, FL, United States, High School Volunteer, Assisted in organizing donated clothing and toys, sorting items for quality and suitability for redistribution, Helped maintain cleanliness and order in donation areas to support efficient operations, Participated in facility upkeep, including lawn care and general maintenance tasks, Contributed to a positive community impact by supporting families in need through hands-on service
Certification
AI for Work and Life
References
Coker Law Attorney
- Corinne Hodak: 904-356-6071
Former Coworker
- Garrett Butler: 904-607-2762
Timeline
Legal Office Aid
Coker Law
11.2025 - 01.2026
Data Entry Clerk/Receptionist
Bernie Clayton
02.2023 - 10.2025
High School Volunteer
Be the Change NE Florida Inc.
2022 - 2022
Bachelors Degree - I.T.
University of North Florida