Jayelyn McCord
Tampa,FL
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Administrative Assistant/ Business Office Assistant
Keystone Prep High School
10.2022 - Current
- Provided high-level administrative support to executives and office staff, including managing calendars, scheduling meetings, and coordinating travel arrangements
- Assign substitutes for coverage for absent teachers
- Oversaw office operations by maintaining supplies inventory, organizing files, and processing expense reports
- Assisted with payroll processing, invoice tracking, and accounts receivable/payable tasks
- Managed correspondence, emails, and phone calls professionally and efficiently
- Coordinated office events and team-building activities to boost morale and foster a positive work environment
- Handled confidential information with discretion, ensuring privacy and data security protocols were followed
- Extend a warm greeting to every visitor entering the front office
- Maintains logs of student sign out and sign in activities
- Student lunches are distributed to students on a daily basis
- Medications for students are dispensed as needed throughout the school day
- Students will be allocated individual lockers and provided with corresponding locks for secure storage of their personal belongings
Administrative Assistant
Cryo Cell International
08.2019 - 09.2022
- Extend a warm greeting to every visitor entering the front office
- Maintains logs of student sign out and sign in activities
- Student lunches are distributed to students on a daily basis
- Medications for students are dispensed as needed throughout the school day
- Students will be allocated individual lockers and provided with corresponding locks for secure storage of their personal belongings
- Greeted and assisted all incoming visitors with professionalism and courtesy
- Managed a multi-line phone system, directing calls to appropriate staff members
- Handled and resolved customer inquiries and complaints in a timely manner
- Maintained a clean and organized reception area for a welcoming environment
- Maintain and update client address changes in the Salesforce database
- Aid in inputting leads into the Salesforce system
- Scheduled appointments and meetings for staff and ensured all meetings rooms were properly set up
- Collected and distributed mail, packages, and faxes to the appropriate recipients in a timely manner
- Assisted with administrative tasks such as data entry, filing, and organizing office supplies to support smooth operations
- Greeted and directed office visitors in a professional and friendly manner
- Answered and directed incoming phone calls to appropriate staff members
- Managed incoming and outgoing mail and packages
- Maintained a clean and organized reception area
- Provided administrative support to various departments as needed.
Temporary Receptionist
PHI International
02.2019 - 07.2019
- Managed front desk operations, including greeting visitors, answering phone calls, and maintaining a secure entry point for employees and guests
- Monitored surveillance cameras and quickly responded to any security incidents or alarms
- Checked identification and verified credentials of all individuals entering the building to ensure safety and compliance with security protocols
- Collaborated with security team to coordinate emergency response procedures and communicate relevant information to staff and visitors
- Maintained accurate visitor log and issued visitor badges to ensure all individuals on premises were authorized to be there.
Security Receptionist
Regeneron Pharmaceuticals
01.2017 - 06.2019
- Occasional assistance to accounting team with various data entry tasks
- Complete other duties, tasks, and activities as they arise
- Managed front desk operations, including greeting visitors, answering phone calls, and maintaining a secure entry point for employees and guests
- Monitored surveillance cameras and quickly responded to any security incidents or alarms
- Checked identification and verified credentials of all individuals entering the building to ensure safety and compliance with security protocols
- Collaborated with security team to coordinate emergency response procedures and communicate relevant information to staff and visitors
- Maintained accurate visitor log and issued visitor badges to ensure all individuals on premises were authorized to be there.
Weekend Security Officer
Allied Universal
03.2016 - 12.2018
- Conducting regular security patrols to monitor and protect premises during weekend shifts
- Enforcing access control measures to ensure only authorized personnel enter designated areas
- Responding promptly to alarms and emergencies to maintain a safe and secure environment
- Documenting all security incidents and maintaining accurate logs of daily activities
- Communicating effectively with staff, visitors, and law enforcement to address security concerns and maintain order.
Corporate Healthcare Recruiter
Paxxon Healthcare Services
04.2014 - 02.2016
- Develop and implement recruitment strategies to attract top healthcare professionals to fill various positions within the organization
- Source, screen, and interview candidates to assess their qualifications and fit for specific healthcare roles
- Collaborate with hiring managers to understand their staffing needs and provide guidance on best practices for selection and retention
- Utilize applicant tracking systems and other technology tools to streamline the recruitment process and maintain accurate candidate records
- Serve as a brand ambassador for the organization, promoting a positive image to potential candidates and networking within the healthcare industry to generate referrals.
Education
Bachelors - HR Business Management
Penn Foster
08.2023
HS Diploma -
Port Chester High School
Port Chester, NY06.2010
Skills
- Detail oriented
- Excellent written and oral communication skills
- Develops positive workplace relationships
- Microsoft Office
- Google Suite
- Salesforce
- Gusto payroll
Certification
CPR, 08/01/23, National CPR Foundation
References
Lindsey Abraham's
Manager
813-334-1684
Lisa Smith Manager 813-939-9464
Stephanie Toledo Manager 913-434-4005
Lisa Smith Manager 813-939-9464
Stephanie Toledo Manager 913-434-4005
Timeline
Administrative Assistant/ Business Office Assistant
Keystone Prep High School
10.2022 - Current
Administrative Assistant
Cryo Cell International
08.2019 - 09.2022
Temporary Receptionist
PHI International
02.2019 - 07.2019
Security Receptionist
Regeneron Pharmaceuticals
01.2017 - 06.2019
Weekend Security Officer
Allied Universal
03.2016 - 12.2018
Corporate Healthcare Recruiter
Paxxon Healthcare Services
04.2014 - 02.2016
Bachelors - HR Business Management
Penn Foster
HS Diploma -
Port Chester High School
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