Summary
Overview
Work History
Education
Skills
References
Timeline
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Jayelyn McCord

Tampa,FL

Summary

Accomplished Administrative Assistant with a proven track record, enhancing office efficiency and mastering both the Microsoft and Google Suites. Known for exceptional organizational and customer service skills, I significantly improved team morale through strategic event coordination. My adeptness in administrative support and time management consistently ensures peak operational flow

Overview

11
11
years of professional experience

Work History

Administrative Assistant

Keystone Prep High School
Odessa, FL
10.2022 - Current
  • Provided high-level administrative support to executives and office staff, including managing calendars, scheduling meetings, and coordinating travel arrangements
  • Assign substitutes for coverage for absent teachers
  • Oversaw office operations by maintaining supplies inventory, organizing files, and processing expense reports
  • Assisted with payroll processing, invoice tracking, and accounts receivable/payable tasks
  • Managed correspondence, emails, and phone calls professionally and efficiently
  • Handled confidential information with discretion, ensuring privacy and data security protocols were followed
  • Extend a warm greeting to every visitor entering the front office
  • Maintains logs of student sign out and sign in activities
  • Student lunches are distributed to students on a daily basis
  • Medications for students are dispensed as needed throughout the school day
  • Responded promptly to inquiries via email or telephone calls concerning admission requirements or deadlines.
  • Conducted tours of the school for prospective students and their families.
  • Helped complete admissions packets and submitted paperwork to professionals for review and processing.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Organized events including open houses, orientations, college fairs. to promote the school's programs.

Administrative Assistant

Cryo-Cell International
Oldsmar, FL
08.2019 - 09.2022
  • Extend a warm greeting to every visitor and vendor entering the front office
  • Managed a multi-line phone system, directing calls to appropriate staff members
  • Handled and resolved customer inquiries and complaints in a timely manner
  • Maintained a clean and organized reception area for a welcoming environment
  • Maintain and update client address changes in the Salesforce database
  • Aid in inputting leads into the Salesforce system
  • Scheduled appointments and meetings for staff and ensured all meetings rooms were properly set up
  • Collected and distributed mail, packages, and faxes to the appropriate recipients in a timely manner
  • Assisted with administrative tasks such as data entry, filing, and organizing office supplies to support smooth operations
  • Provided administrative support to various departments as needed

Temporary Receptionist

Phi International
Clearwater, FL
02.2019 - 07.2019
  • Confirmed appointments and updated client records
  • Answered phone promptly and directed calls to correct offices
  • Kept reception area clean and neat
  • Resolved customer problems and complaints
  • Handled cash transactions and maintained sales records accurately
  • Responded to inquiries from callers seeking information
  • Supported office efficiency through clerical tasks such as data entry, photocopying, scanning, and faxing documents
  • Corresponded with clients through email, telephone, or postal mail
  • Managed and organized client appointments efficiently
  • Maintained a positive and welcoming environment in the reception area
  • Ensured accurate record-keeping of sales and payments
  • Demonstrated strong communication skills in handling customer complaints and inquiries

Security Receptionist

Regeneron Pharmaceuticals
Tarrytown, NY
01.2017 - 06.2019
  • Occasional assistance to accounting team with various data entry tasks
  • Complete other duties, tasks, and activities as they arise
  • Managed front desk operations, including greeting visitors, answering phone calls, and maintaining a secure entry point for employees and guests
  • Monitored surveillance cameras and quickly responded to any security incidents or alarms
  • Checked identification and verified credentials of all individuals entering the building to ensure safety and compliance with security protocols
  • Collaborated with security team to coordinate emergency response procedures and communicate relevant information to staff and visitors
  • Maintained accurate visitor log and issued visitor badges to ensure all individuals on premises are authorized to be there

Weekend Security Officer

Allied Universal
Rye, NY
03.2016 - 12.2018
  • Conducting regular security patrols to monitor and protect premises during weekend shifts
  • Enforcing access control measures to ensure only authorized personnel enter designated areas
  • Responding promptly to alarms and emergencies to maintain a safe and secure environment
  • Documenting all security incidents and maintaining accurate logs of daily activities
  • Communicating effectively with staff, visitors, and law enforcement to address security concerns and maintain order

Corporate Recruiter

Paxxon Healthcare Services
West Harrison, NY
04.2014 - 02.2016
  • Develop and implement recruitment strategies to attract top healthcare professionals to fill various positions within the organization
  • Source, screen, and interview candidates to assess their qualifications and fit for specific healthcare roles
  • Collaborate with hiring managers to understand their staffing needs and provide guidance on best practices for selection and retention
  • Utilize applicant tracking systems and other technology tools to streamline the recruitment process and maintain accurate candidate records
  • Serve as a brand ambassador for the organization, promoting a positive image to potential candidates and networking within the healthcare industry to generate referrals
  • Build and maintain a strong pipeline of qualified candidates for current and future hiring needs
  • Conduct market research to stay informed about industry trends and competitor practices in recruitment
  • Develop and maintain relationships with key stakeholders in the healthcare industry to enhance recruitment efforts
  • Analyze recruitment metrics and data to continuously improve recruitment strategies and processes

Education

HS Diploma -

Port Chester High School
Port Chester, NY
06.2006

Skills

  • Customer service
  • Time management
  • Communication skills
  • Computer literacy
  • Documentation review
  • Google Suite
  • Microsoft Office

References

  • Lindsey Abraham, Manager, 813-334-1684
  • Lisa Smith, Manager, 813-939-9464
  • Stephanie Toledo, Manager, 914-434-4005

Timeline

Administrative Assistant

Keystone Prep High School
10.2022 - Current

Administrative Assistant

Cryo-Cell International
08.2019 - 09.2022

Temporary Receptionist

Phi International
02.2019 - 07.2019

Security Receptionist

Regeneron Pharmaceuticals
01.2017 - 06.2019

Weekend Security Officer

Allied Universal
03.2016 - 12.2018

Corporate Recruiter

Paxxon Healthcare Services
04.2014 - 02.2016

HS Diploma -

Port Chester High School

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