Summary
Overview
Work History
Education
Skills
Certification
Timeline
AdministrativeAssistant

Jayla Westbrook

Suffolk,VA

Summary

Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Overview

5
5
years of professional experience
1
1
Certification

Work History

Administrative Assistant

U.S. Navy Active Duty
Suffolk, Virginia
12.2020 - Current
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Generated 30 reports, typed 200 letters in Word and prepared 20 PowerPoint presentations per month.
  • Handled 50 client correspondence and tracked 25 records every day to foster office efficiency.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Interacted with 20 vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Arranged rapid office equipment repair and maintenance with vendors.

Administrative Assistant

U.S. Navy Active Duty
Naples, Italy
10.2018 - 11.2020
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed 200 record filing systems to improve document organization and management.
  • Scheduled 10 office meetings and client appointments for staff teams every week.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Coached 5 new employees on administrative procedures, company policies and performance standards.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Created 10 PowerPoint presentations for business development purposes each month.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.

Administrative Assistant

U.S. Navy Active Duty
Honolulu, HI
04.2017 - 10.2018
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Scheduled office meetings and client appointments for staff teams.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Handled 200 client correspondence and tracked 20 records to foster office efficiency every month.
  • Restocked supplies and placed purchased 10 orders to maintain adequate stock levels each week.
  • Monitored 2 premises, screened 300 visitors, updated logs and issued 150 passes to maintain security every month.
  • Managed Access databases converting complex data into easy-to-interpret data.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.

Education

High School Diploma -

Broad Ripple Mgnt High School For Prfm Arts
Indianapolis, IN
06.2015

Skills

  • Multitasking and Time Management
  • Task Prioritization
  • Office Equipment Operation
  • Database and Client Management Systems
  • Multi-Line Telephone Systems
  • Report Preparation
  • Document and File Management
  • Schedule Management
  • Verbal and Written Communication
  • Microsoft Office Suite
  • Professional and Courteous
  • Customer and client relations
  • Administrative support
  • Customer service-focused

Certification

I currently hold an Navy Enlisted Classification for Command Pay and Personnel Adminstrator, coded as A16A.


I also have a Top Secret Security Clearance.

Timeline

Administrative Assistant

U.S. Navy Active Duty
12.2020 - Current

Administrative Assistant

U.S. Navy Active Duty
10.2018 - 11.2020

Administrative Assistant

U.S. Navy Active Duty
04.2017 - 10.2018

High School Diploma -

Broad Ripple Mgnt High School For Prfm Arts

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Jayla Westbrook