Summary
Overview
Work History
Education
Skills
Certification
Certified notary public
Timeline
Generic

JAYLEAH COLLINS

Russellville,AR

Summary

Well-qualified administrative professional offering demonstrated skill and success in managing internal accounting processes, improving controls and strengthening systems for optimal performance. Proficient in accounts payable and receivable, and payroll. Gifted in organization to handle high-volume operations with consistency, accuracy and full compliance with regulatory requirements. Organized and efficient office administrator with excellent communication skills and high level of attention to detail

Overview

14
14
years of professional experience
1
1
Certification

Work History

Office Manager

Keener Construction Inc
04.2022 - 07.2023
  • Negotiated employee benefit package including multiple insurance options, PTO time, and Simple IRA
  • Updated accounting ledgers and journals to balance statements and maintain consistent records
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
  • Evaluated financial records to detect errors and discrepancies.
  • Reconciled bank accounts to verify accuracy of cash records
  • Stored office and client records on secured server to prevent data losses, conducting regular backups
  • Matched purchase orders with invoices and recorded necessary information
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Input financial data and produced reports using Quickbooks and Sage Real Estate and Construction Accounting software
  • Organization of office files with elimination of redundancies
  • Excellent verbal and written communication skills
  • Maintained documentation for yearly workers compensation and general liability insurance audit
  • Created, maintained and updated filing systems for paper and electronic documents
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Executed record filing system to improve document organization and management.
  • Assisted development and implementation of new administrative procedures.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.

Administrative Assistant/ Marketing Director/ Transaction Coordinator

A Better Way Realty
10.2021 - 04.2022
  • Planning and designing social media posts on multiple accounts and various social media platforms
  • Completing real estate forms relating to property purchase or sale
  • Submitting forms for signature, both physically and electronically
  • Entering properties into the local MLS system for sale
  • Maintaining and stocking office, cleaning, and break room supplies
  • Planning company participation in local community events
  • Maintaining online (paperless) company workspaces in both Google and Trello systems
  • Posting new listings across all web and social media platforms
  • Cleaning office as needed to maintain tidy and inviting office space
  • Decorating for holidays and planning community involvement events
  • Designing and ordering marketing materials for distribution
  • Uploading and downloading items to various computer platforms
  • Boosted brand awareness with target customer demographics with social, print, and email campaigns.
  • Planned and executed internal and external marketing events.
  • Composed daily posts for social media and helped build corporate presence on Twitter, Facebook, and Instagram.
  • Used online and offline marketing to generate leads, increase visibility and drive sales growth.
  • Created and managed social media campaigns to increase brand engagement.
  • Oversaw preparation of marketing copy, images, videos, emails, and other collateral.
  • Reviewed and executed confidential documents, contracts and disclosures.
  • Established positive flow of communication with agents, clients, attorneys and personnel involved in closing transactions.
  • Prepared and presented contracts and other legal documents to clients.

Executive Assistant/Office Manager

Gosnell Properties LLC
06.2020 - 01.2022
  • Maintained documentation regarding real estate transactions
  • Researched, photographed and entered property listings into MLS system
  • Completed necessary forms for real estate transactions and submitted for e-signature
  • Organized and maintained both physical and electronic document files
  • Managed and maintained all rental properties
  • Performed routine maintenance and property turnover inspections
  • Performed minor maintenance on rental properties
  • Completed background checks on all prospective tenants
  • Documented and deposited all funds related to rental properties according to Arkansas state law
  • Processed and documented tenant complaints and requests
  • Maintained computer and physical filing systems.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Maintained professional demeanor by staying calm when addressing unhappy or angry customers.

Virtual Assistant

Barons Inc
05.2009 - 05.2011
  • Conferred with customers by telephone, chat or email to provide information
  • Completed business correspondence, transcription, and data entry
  • Monitored emails, organized inbox, and prioritized messages for supervisor
  • Answered and screened calls to provide information, schedule appointments and take detailed messages
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy

Education

None - Sociology/Rehabilitation Science/Criminal Justice

Arkansas Tech
Russellville, AR

Certification in Bookkeeping Intuit/ - Accounting

Coursera
Online
05.2020

Skills

  • Outstanding verbal & nonverbal communication
  • Critical thinking
  • Conflict resolution
  • Administering Payroll
  • Human Resources
  • Account and Ledger Reconciliations
  • Financial Management and Reporting
  • Database Administration
  • Excellent Multitasking Abilities
  • Payroll Preparation and Processing
  • Bookkeeping
  • Proactive and Self-Motivated
  • AR and AP Expertise
  • Transaction Coding
  • Complex Problem-Solving
  • Advanced MS Office Suite Knowledge
  • Office Management
  • Excel Spreadsheets
  • Customer Relations
  • Payroll and Benefits Administration
  • Workers' Compensation Knowledge
  • MS Office Expertise

Certification

Expert Certifications and Licenses Driver's License December 2021 to January 2026 Arkansas Real Estate Sales Agent November 2021 to Present Licensed for listing and selling properties along with management of rental properties throughout the state of Arkansas Certified Notary Public September 2021 to September 2031 Intuit Basic Bookkeeping Certification

Certified notary public

Bonded and certified notary public in Pope County Arkansas through September 28, 2031

Timeline

Office Manager

Keener Construction Inc
04.2022 - 07.2023

Administrative Assistant/ Marketing Director/ Transaction Coordinator

A Better Way Realty
10.2021 - 04.2022

Executive Assistant/Office Manager

Gosnell Properties LLC
06.2020 - 01.2022

Virtual Assistant

Barons Inc
05.2009 - 05.2011

None - Sociology/Rehabilitation Science/Criminal Justice

Arkansas Tech

Certification in Bookkeeping Intuit/ - Accounting

Coursera

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