Jaylin Stanley
Hayward,CA
Summary
Motivated individual with business acumen and willingness to take on challenging roles. Tech-savvy and quick learning with technical know-how, social media expertise and sales abilities to support and drive substantial growth.
Overview
7
7
years of professional experience
Work History
Admin Specialist
City Of Union City
Union City , CA
2024.01 - Current
- Processed purchase orders for office supplies, equipment and services as needed.
- Provided administrative support to executives including fielding telephone calls, responding to emails and scheduling meetings.
- Compiled data from various sources for use in preparing reports or presentations for senior management.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Ensured all payroll tax filings were completed accurately and on time.
- Managed accounts payable and receivable functions including invoicing, payments and collections.
- Reviewed employee timesheets for accuracy, completeness, and compliance with labor laws.
- Managed payroll for temporary, hourly and salaried employees.
- Generated relevant paperwork and payroll reports.
- Calculated overtime, vacation sick hours and other categories of time.
Personal Assistant / Administrative Assistant
Truly Realty
Pleasanton , CA
2021.10 - 2024.04
- Ran errands to help with daily tasks, enabling employer to focus on more pressing duties.
- Answered incoming calls and emails promptly while managing the executive's schedule accordingly.
- Checked personal and professional activities to remind employer of priority tasks and deadlines.
- Maintained confidential files related to personnel records or other sensitive information.
- Made travel arrangements for employee trips and conferences.
- Organized both physical and digital files and updated reports to coordinate project materials.
- Booked flights, hotel accommodations and ground transportation for smooth business travel.
- Scanned physical documents and uploaded to encrypted databases for digital maintenance.
Medical Assistant
Enara Health
San Mateo , CA
2020.10 - 2021.02
- Assisted physicians with patient care by taking vital signs, patient histories and preparing patients for examinations.
- Administered injections, medications and treatments as directed by the physician.
- Adhered to HIPAA regulations regarding safeguarding confidential patient information at all times.
- Measured vital signs and took medical histories to prepare patients for examination.
- Maintained accurate medical records through filing, charting, transcription and data entry into electronic health record system.
- Documented notes during patient visits.
- Scheduled appointments for patients via phone and in person.
- Prepared treatment rooms for patients by cleaning surfaces and restocking supplies.
- Interviewed and engaged patients to obtain medical history, chief complaints and vital signs.
- Conducted EKGs, spirometry testing, audiograms and other diagnostic tests as requested by the physician.
Administrative Assistant
Palega & Palega
Hayward , CA
2017.09 - 2020.11
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed database systems containing customer contact information.
Lead Barista
Starbucks
San Leandro , CA
2018.11 - 2019.08
- Demonstrated exceptional customer service skills, resolving customer complaints in a professional manner.
- Developed effective relationships with customers through friendly interactions and excellent product knowledge.
- Assisted in the development of marketing campaigns designed to increase customer loyalty and boost revenue.
- Maintained accurate records of daily transactions, including cash register operations, sales and inventory levels.
- Provided guidance to employees on proper safety protocols when handling food items or operating machinery.
- Performed regular maintenance on coffee machines, grinder, espresso makers and other related equipment.
- Ensured that all beverages were prepared according to recipes and presented in an attractive manner.
Education
Cybersecurity
Cybersecurity, San Jose State University Powered B
San Jose, CA2023-02
Medical Assisting
Unitek College
Hayward, CA2019-08
Skills
- Database Coordination
- Administrative Management
- Project Support
- Data Evaluation
- Event Coordination
- Schedule Oversight
- Report Preparation
- Appointment Scheduling
- Privacy Policies
References
References available upon request.
Timeline
Admin Specialist
City Of Union City
2024.01 - Current
Personal Assistant / Administrative Assistant
Truly Realty
2021.10 - 2024.04
Medical Assistant
Enara Health
2020.10 - 2021.02
Lead Barista
Starbucks
2018.11 - 2019.08
Administrative Assistant
Palega & Palega
2017.09 - 2020.11
Cybersecurity
Cybersecurity, San Jose State University Powered B
Medical Assisting
Unitek College
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