Jayme Grakal
Victorville,CA
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
30
30
years of professional experience
1
1
Certification
Work History
Executive Assistant
Yaamava Resort & Casino
09.2023 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Excellent communication skills, both verbal and written.
- Skilled at working independently and collaboratively in team environments.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Used advanced software to prepare documents, reports, and presentations.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Volunteered to help with special projects of varying degrees of complexity.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Served as liaison between departments to facilitate effective communication throughout the company.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for directors, senior vice president and executive vice president.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Executive Assistant to the President
Dedeaux Properties
09.2021 - 10.2023
- Transcribed meeting minutes to support business development and senior management teams.
- Facilitated seamless communication between the President and key stakeholders, ensuring timely responses to emails and phone calls.
- Enhanced executive efficiency by managing and prioritizing the President's daily schedule, emails, appointments, reservations, and travel arrangements.
- Complex travel booking domestic and international, commercial and private air travel, hotel accommodations, car transportation, private yacht, surf and ski passes for business and personal destinations.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Worked flexible hours across night, weekend, and holiday shifts.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Managed President's several vacation homes and various personal residence properties. Keeping guest calendar, scheduling vendors, collaborating with on-site property management staff, and arranging maintenance as needed.
- Personal assistant tasks for President and his family.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and charity foundation members.
- Notarize documents for various business transactions.
- Managed high volume calendar meetings for all team members.
Executive Assistant to the President Owner
Rodeo Realty, Inc
09.2017 - 09.2021
- Screened calls and emails and responded accordingly to support executive correspondence.
- Managed mail and both incoming and outgoing correspondence, shipments, mail, email and faxes.
- Worked flexible hours across night, weekend, and holiday shifts.
- Resolved problems, improved operations and provided exceptional service.
- Demonstrated a high level of initiative and creativity while tackling difficult tasks.
- Assessed damaged materials and notified maintenance personnel of needed repairs across all company offices.
- Oversaw daily operations, ensuring all tasks were completed accurately and efficiently by team members.
- Assisted in recruiting, hiring and training of team members.
- Managed inventory and purchasing, sales, and gifts of company marketing materials and promotional items.
- Handled confidential and sensitive information with discretion and tact.
- Prepared comprehensive briefing materials for meetings, enabling informed decision-making by the President.
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
- Enhanced executive efficiency by managing and prioritizing the President's daily schedule, appointments, reservations and travel arrangements.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Coordinated high-level events, conferences, meetings, team building with meticulous attention to detail, fostering strong relationships with employees, clients and partners.
- Worked with senior management to initiate new projects and assist in various processes.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Volunteered to help with special projects of varying degrees of complexity.
- Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President.
- Property manager of President's personal rental properties.
- Processed incoming invoices, and billing for President's personal properties.
- Assist branch managers with various projects within their offices.
- Maintain all office equipment and technology.
Executive Administrative Assistant
Tzell Travel LLC
05.1994 - 08.2017
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory for office supplies guaranteeing availability when needed.
- Implemented updated policies and practices for organization.
- Managed mail and both incoming and outgoing correspondence, mail, messenger, shipping and faxes.
- Greeted arriving visitors and determined nature and purpose of visit and directed individuals to appropriate destinations.
- Used advanced software to prepare and create documents, spreadsheets, reports, and presentations.
- Coordinated events such as holiday parties, vendor meetings, hotel and travel related receptions and worked on ad hoc projects.
- Answered high volume of phone calls and email inquiries.
- Scheduled appointments and handled calenders for senior leadership.
- Maintained confidentiality when handling sensitive information, protecting company interests, clients and employee privacy.
- Handled administrative tasks such as daily bank deposits, accounts payable, accounts receivable, expense report processing, vendor commission and invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Participated in team projects, demonstrating ability to work collaboratively and effectively.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Worked flexible hours across night, weekend, and holiday shifts.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Manage office facility services such as building maintenance, keys, fobs, parking passes, validations, and security.
- Personal errands and tasks for President Owner.
Education
Some College (No Degree) - Liberal Arts And General Studies
Los Angeles Valley College
Van Nuys, CASkills
- Executive Administrative Support
- Bookkeeping AR/AP
- Critical Thinking
- Travel Arrangement Coordination
- File Maintenance
- Reliable and Responsible
- Supply Ordering
- Calendar and Scheduling
- Microsoft Office Suite
- Project Planning
- Events and Meeting planning
- Office Administration
Certification
- Licensed Realtor - CalDRE# 01990446
- Certified Notary Public - State of California - #2405432
Timeline
Executive Assistant
Yaamava Resort & Casino
09.2023 - Current
Executive Assistant to the President
Dedeaux Properties
09.2021 - 10.2023
Executive Assistant to the President Owner
Rodeo Realty, Inc
09.2017 - 09.2021
Executive Administrative Assistant
Tzell Travel LLC
05.1994 - 08.2017
Some College (No Degree) - Liberal Arts And General Studies
Los Angeles Valley College