Jaymi Week
Roseville,CA
Summary
Proven executive support specialist, adept in operations and human resources management, enhanced LinkedIn's administrative efficiency and inter-departmental collaboration. Skilled in team collaboration and effective communication, I spearheaded event coordination and executive support, significantly boosting productivity and employee engagement without exceeding budget constraints.
Overview
9
9
years of professional experience
Work History
Executive Business Administrator
LinkedIn
11.2022 - Current
- Maintain confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handle administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinate and book airfare, hotel and ground transportation and prepare itinerary to facilitate successful trips.
- Respond to emails and other correspondence to facilitate communication and enhance business processes.
- Handle scheduling for executive's calendar and prepare meeting agenda and materials.
- Review incoming communications for urgency or importance; prioritize correspondence accordingly for executive review or action.
- Schedule appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Manage budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Enhance communication between departments through proactive coordination of meetings and events.
- Seamlessly interact with colleagues to plan and complete special projects.
- Collaborate with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Draft professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
- Assist in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
Senior Executive Assistant
Twilio
10.2021 - 09.2022
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
- Fostered a positive work environment by addressing employee concerns and facilitating team-building activities.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Handled confidential and sensitive information with discretion and tact.
Executive Assistant
ServiceNow
02.2018 - 10.2021
- Coordinated events and worked on ad hoc projects.
- Took notes and dictation at meetings.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Facilitated training and onboarding for incoming office staff.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
Event Coordinator
Apple
01.2017 - 02.2018
- Coordinated schedules and timelines for events.
- Adapted quickly when faced with unexpected challenges or changes in plans, maintaining composure while finding effective solutions.
- Managed event logistics and operations.
- Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
- Facilitated smooth transitions between event segments by creating detailed schedules and providing clear communication to staff and participants.
- Developed creative marketing materials that generated interest and boosted event attendance.
- Coordinated with vendors to deliver exceptional catering and audiovisual services during events.
- Developed post-event reports to determine effectiveness of each event.
- Attended conferences and events to stay up-to-date with industry trends and planning standards.
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
- Arranged availability of audio-visual equipment, transportation and displays for various types of events.
- Coordinated travel and accommodations for event attendees.
Human Resources Coordinator
NVIDIA
01.2016 - 01.2017
- Maintained human resources information system and kept employee files up to date and accurate.
- Conducted new employee onboarding and provided ongoing orientation training.
- Supported HR functions with emphasis on record keeping, data entry, and general HR tasks.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Coordinated and administered employee health insurance and retirement plans.
- Explained employee compensation, benefits, schedules, working conditions, and promotion opportunities.
- Supported managers in addressing employee concerns, fostering positive workplace relationships.
Education
Associate of Science - Phlebotomy
Heald College - Central Administrative Office
Walnut Creek, CA01.2012
Skills
- Operations Management
- Human Resources Management
- Time Management
- Team Collaboration
- Effective Communication
- Executive Support
Timeline
Executive Business Administrator
LinkedIn
11.2022 - Current
Senior Executive Assistant
Twilio
10.2021 - 09.2022
Executive Assistant
ServiceNow
02.2018 - 10.2021
Event Coordinator
Apple
01.2017 - 02.2018
Human Resources Coordinator
NVIDIA
01.2016 - 01.2017
Associate of Science - Phlebotomy
Heald College - Central Administrative Office