Summary
Overview
Work History
Skills
Timeline
Hi, I’m

Jayne Romano

Lodi,NJ

Summary

Accomplished Executive Administrative Assistant who embraces collaborative engagement throughout the supported business sectors. Extensive experience in the pharmaceutical arena supporting Executive Leadership, supply chain, finance, IT, purchasing, licensing and acquisitions and new product development. Organized and detail-oriented managing daily activities independently.

Overview

36
years of professional experience

Work History

Eisai Pharmaceutical

Sr. Coordinator Patient Services/Admin Assistant
04.2016 - Current

Job overview

  • Execute contracts and amendments to create Purchase Orders for Patient Services department totaling ~$50M annually
  • Oversee and manage vendor requests that support Patient Services ensuring accuracy and timely invoicing including but not limited to savings cards, vouchers, pharmacy reimbursement and ad hoc programs or projects –averages approximately 50 purchase orders per month
  • Assist the Sr. Director, Director and Associate Director for neurology and oncology in managing 24 programs with various vendors across the Eisai portfolio of products
  • Assist in the creation of Patient Services collateral for Copy Review Committee review (e.g Legal, Regulatory, brand teams) for our key assets across brands which total over 100 pieces. Ensure that these pieces are extended or withdrawn by checking monthly expiration reports and putting in for re-review where applicable
  • Collaborate with field sales reps, national account managers, and outside consultants to obtain required documentation for Eisai’s Corporate Exhibits & Sponsorships which involves approximately 25 states on a nationwide basis
  • Follow proper submission for review and approval then input documents into the Veeva Vector Sales Force System for Compliance review and approval
  • Process invoices, Statements of Work (SOW’s), Contracts and Amendments into SAP Supplier Relationship Management (SRM) system for creation of Purchase Orders
  • Submit all legal documents into internal Cousellink system for review and approval. Initiate Docusign where applicable.
  • Coordinate travel arrangements including flight, train, lodging, rental car, ground transfers, etc.
  • Manage and process expense reports
  • Submit documents into the Veeva Vault Promomats system for the Copy Review Committee (CRC) for advertising, promotional review / approval ensuring compliance as it relates to the submission, review, approval, archiving and overall management of advertising and promotion and other communication materials
  • Purchasing “P” Card administrator for payments pertaining to Meetings, Exhibits, and Conventions reconciliation for non-PO items
  • Human Health Care (hhc) Bridge Team committee member which supports Eisai's hhc mission. Assisted in developing a new Market Access Newsletter and also interviewing caregivers
  • Schedule meetings with internal/external colleagues
  • Provide back-up assistance for administrative / executive assistants within the group.
  • Managed time efficiently in order to complete all tasks within deadlines
  • Demonstrated respect, friendliness and willingness to help wherever needed
  • Organized and detail-oriented with a strong work ethic
  • Used critical thinking to break down problems, evaluate solutions and make decisions

Purdue Pharma, L.P

Administrative Associate
11.2003 - 06.2015

Job overview

  • Organizational and administrative support to Senior Executive Director of Supply Chain Management including 5 direct reports and 6 additional staff members
  • Provided consolidation and final execution of distribution and customer service metrics, updates on 3rd-party contract manufacturers / packagers of Rx and OTC products, DEA quota updates and cost savings for supply chain department to produce monthly and quarterly reports to Executive Director which was submitted to VP Technical Operations for Board of Directors
  • Worked independently to calculate monthly inventory turns from SAP reports
  • Analyzed data and converted into graphs by product family and material type used by Director and Executive Director for sales forecast accuracy versus actual sales reports
  • Acted as office manager liaison for department and key member of site culture team that coordinated morale-boosting events including volunteering for soup kitchen, NYC visits, holiday luncheon and raffle gifts
  • Coordinated and processed DEA state license renewals for distributor and wholesaler licenses
  • Notarized these important documents teaming with legal department in ensuring process went smoothly and was completed in timely manner
  • Harmonized execution of all confidentiality agreements and contracts for department including 3rd-party suppliers, internal R&D, discovery and packaging suppliers
  • Logged, tracked and maintained a “library of contracts” ensuring all were current within agreed upon terms
  • Supported Board of Directors working with internal customer service group and Distribution Manager in filling product requests rapidly
  • This included dealing with domestic and international affiliates based on specific product request.

Phibro Animal Health

Executive Admin. Assistant
01.2001

Job overview

Wyeth Consumer Healthcare

Financial Reporting Analyst
01.2001 - 01.2003

Job overview

American Cyanamid Company

01.1987 - 01.2000

Job overview

Skills

  • Proficient with Microsoft Office, SAP ECC 60, Business/Global Data Warehouse, Databasics/Concur Expense Reporting
  • C-Level Executive Confidentiality
  • Notary Public, State of NJ
  • Quality Document Control System (QDCS)
  • Conflict Management
  • Dependable
  • Time Management
  • Collaborator
  • Special Recognition
  • Award recipient for “Breaking Through Award” recognized for State Society/Sponsorship by Eisai Pharmaceutical
  • Award recipient of “Innovation Award” recognized for Development and Implementation of Purchasing Database by American Cyanamid - Agricultural Division
  • Award recipient of “Innovation Award” recognized for Outstanding Performance SAP “go-live” by American Cyanamid

Timeline

Sr. Coordinator Patient Services/Admin Assistant
Eisai Pharmaceutical
04.2016 - Current
Administrative Associate
Purdue Pharma, L.P
11.2003 - 06.2015
Executive Admin. Assistant
Phibro Animal Health
01.2001
Financial Reporting Analyst
Wyeth Consumer Healthcare
01.2001 - 01.2003
American Cyanamid Company
01.1987 - 01.2000

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Jayne Romano