Jazmin Gaytan
Rancho Santa Margarita,CA
Summary
Detail-oriented and bilingual Legal Administrative Assistant with hands-on experience supporting General Counsel and paralegals in contract review, litigation support, investor relations, and collections processes. Skilled in drafting and editing legal documents, managing confidential files, and liaising with internal and external stakeholders. Seeking to contribute strong organizational and legal support skills to KTGY as a legal assistant.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Legal Admin Assistant
TAE Technologies, Inc.
Foothill Ranch, California
01.2025 - Current
- Report directly to the SVP/General Counsel and support the Associate Counsel, IP Counsel, and paralegals in daily legal operations.
- Acts as an investor relations liaison, including handling prospective and current investor calls, and relaying information.
- Draft, revise, and process NDAs, agreements, and legal correspondence.
- Manage stock option exercise and stock transfer requests, ensuring compliance with corporate policies.
- Maintain legal files, including contracts, IP filings, discovery materials, and confidential documents.
- Draft and proofread legal documents, board materials, and investor communications.
- Assist with litigation support: coordinate discovery responses, notarize documents, and prepare filings.
- Tools: Microsoft Office, Adobe Acrobat Pro, DocuSign, IronClad, OptionTrax, InvestmenTrax, and Google Suite.
Admin Assistant
TAE Technologies, Inc.
Foothill Ranch, California
06.2024 - 01.2025
- Provide comprehensive administrative support, including managing phone call routing, creating PO requests via Oracle NetSuite, and overseeing office inventory.
- Coordinated board meetings, investor visits, and company events with up to 200 participants.
- Assist visitors with check-in processes using Sign-In Enterprise, ensuring a smooth and professional experience.
- Utilize Microsoft Office Suite for document creation and data management, and Adobe systems for employee nameplates and badges.
- Coordinate company-wide communications, draft professional emails, and design flyers and announcements, ensuring consistent messaging.
- Drafted professional correspondence, internal announcements, and communications.
- Maintain and organize both computer and manual filing systems, ensuring easy access to critical documents and information.
- Partner with facilities and operations teams to address maintenance issues using Jira, ensuring a well-maintained workplace across multiple office locations.
- Handle sensitive information with discretion, maintaining a high level of confidentiality within the organization.
- Cover the reception desk as needed, greeting visitors, and managing incoming calls and mail.
- File company mail and scan documents, directing them to the appropriate departments efficiently.
- Support C-suite executives with VIP visitor scheduling, appointments, and meetings, ensuring a professional and efficient process.
- Utilize DocuSign for NDA management, and assist in maintaining up-to-date company floor plans across three office locations.
- Managed vendor contracts, office services, and expense reporting.
- Assist in onboarding new employees, and creating an inviting experience.
Genius Admin
Apple Inc.
Irvine, CA
10.2017 - 02.2025
- Provided exceptional technical support for macOS and iOS devices, ensuring swift resolution of issues.
- Led cross-functional initiatives to resolve repair program issues promptly, enhancing customer satisfaction, and aligning with Apple's privacy-centric advertising philosophy.
- Improved Genius Bar operations and customer journey by optimizing workflows and managing inventory, demonstrating adaptability and strategic foresight.
- Managed and coordinated work across various teams, enhancing operational efficiency and customer satisfaction.
- Delivered comprehensive training to new staff, fostering a collaborative and knowledgeable work environment.
- Streamlined support processes, reducing response time, and improving customer experience.
- Employed exceptional adaptability and strategic foresight in operational management, prioritizing customer-centric projects that enriched the Apple Retail Team's customer journey.
- Initiated and led collaborative strategies with cross-functional teams to streamline operations, enhancing repair metrics, and elevating customer satisfaction levels.
- Utilized advanced analytical and critical thinking skills to navigate complex repair scenarios, ensuring informed decision-making under pressure, and contributing to a culture of continuous improvement and innovation.
- Championed system enhancements and bug reporting, driving technological improvements that bolstered repair efficiency and customer service quality.
- Mastered customer engagement and technical documentation, ensuring high-quality service delivery, and fostering customer loyalty.
Education
Bachelor of Arts - Business Administration & Marketing
California State University, Fullerton
Fullerton, CA01.2023
Skills
- Legal document drafting
- Contract management
- Office administration
- Compliance support
- Investor relations
- Project coordination
Certifications And Skills
- California Notary Public Commission
- SEO Foundations Certification
- Content Marketing Foundations Certification
- Languages: Fluent in English & Spanish
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Certification
- California Notary Public Commission: Expires Dec. 9, 2028
- SEO Foundations Certification
- Content Marketing Foundations Certification
Timeline
Legal Admin Assistant
TAE Technologies, Inc.
01.2025 - Current
Admin Assistant
TAE Technologies, Inc.
06.2024 - 01.2025
Genius Admin
Apple Inc.
10.2017 - 02.2025
Bachelor of Arts - Business Administration & Marketing
California State University, Fullerton
Similar Profiles
Thomas HackmanThomas Hackman
Senior Welding Technician at TAE TechnologiesSenior Welding Technician at TAE Technologies
Sophia RobertsSophia Roberts
People Operations Manager at TAE TechnologiesPeople Operations Manager at TAE Technologies
Joseph McLeanJoseph McLean
Assistant Martial Arts Instructor at World Class Tae Kwon DoAssistant Martial Arts Instructor at World Class Tae Kwon Do
Yessenia OzunaYessenia Ozuna
Instructional Assistant for English Learners at Silverado High SchoolInstructional Assistant for English Learners at Silverado High School
Emily CoonEmily Coon
Prep Cook, Line Cook, Private Events at The Ecology CenterPrep Cook, Line Cook, Private Events at The Ecology Center