Hi, I’m
Jillian Dominguez
Viera,USA
"Non minor est virtus quam quaerere parta tueri"
Epicurus
Summary
Proven Full Charge Bookkeeper with a track record of enhancing financial processes for Red Label Property Services by implementing advanced bookkeeping software, leading to significant overhead cost reductions. Experience in General Ledger Management and adept at fostering strong customer relations. Demonstrated ability to streamline operations, achieving a more efficient, productive workflow with a keen eye for detail and accuracy.
Overview
14
years of professional experience
1
Certificate
Work History
Red Label Property Services
Full Charge Bookkeeper
01.2015 - 04.2024
Job overview
- Matched purchase orders with invoices and recorded necessary information.
- Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Supported executive team in strategic planning efforts by providing accurate financial data analysis and forecasting insights.
- Processed vendor invoices efficiently, reconciling discrepancies and negotiating favorable payment terms when necessary.
- Organized financial records meticulously using electronic filing systems to ensure easy access during audits or reviews.
- Communicated regularly with clients regarding billing inquiries, resolving disputes fairly and maintaining strong professional relationships.
- Developed effective internal controls to safeguard company assets and ensure adherence to financial policies and procedures.
- Served as main point of contact for all employee expense reimbursement requests, reviewing submissions for compliance with company policies before approving payments.
- Prepared comprehensive financial statements, including balance sheets, income statements, and cash flow reports for leadership review.
- Implemented cost-saving measures across various departments through close examination of expenses, resulting in significant reductions in overhead costs.
- Streamlined financial processes by implementing advanced bookkeeping software, improving efficiency and accuracy.
- Reduced errors in accounts payable and receivable by implementing a thorough review process, increasing overall accuracy.
- Reconciled bank statements on a monthly basis, identifying discrepancies and resolving issues promptly.
- Improved cash flow management by monitoring outstanding invoices closely and following up on overdue payments proactively.
- Ensured timely and accurate financial reporting for management decision-making purposes.
- Completed payroll for employees and maintained detailed records of procedures.
- Established QuickBooks accounting system to reflect accurate financial records.
- Completed tax forms in compliance with legal regulations.
- Handled day-to-day accounting processes to drive financial accuracy.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Entered figures using 10-key calculator to compute data quickly.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Assisted with cost reduction by identifying unnecessary expenses through detailed financial analysis.
- Self-motivated, with a strong sense of personal responsibility.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Passionate about learning and committed to continual improvement.
The Excelsior Hotel
Administrative Assistant/Assistant Bookkeeper
05.2010 - 09.2014
Job overview
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
- Improved document processing speed by introducing automated templates for routine correspondence.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Organized and detail-oriented with a strong work ethic.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Learned and adapted quickly to new technology and software applications.
- Confirmed accounts payable and controlled expenses by receiving, processing, verifying and reconciling invoices.
- Assisted bookkeepers in providing support documentation required for audits.
- Aided in the reduction of outstanding debts through diligent account reconciliation efforts and consistent follow-up with clients regarding payment statuses.
- Supported the bookkeeper with payroll processing, ensuring accurate employee compensation.
- Performed data entry, paper filing, electronic archiving and used 10‐key and other machines and equipment to support office efficiency.
- Researched financial information discrepancies and documentation to verify accuracy and adhere to established procedures prior to processing.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Prepared written materials and electronic financial data to document activities, provide references and convey information.
- Strengthened internal controls by assisting in the development and implementation of new policies and procedures.
- Created detailed expense reports to facilitate. reimbursement for business expenses incurred.
- Enhanced financial decision-making capabilities by generating regular financial reports for management review.
- Developed and maintained courteous and effective working relationships.
- Demonstrated strong organizational and time. management skills while managing multiple projects.
Education
H.S. HumanitiesNew York, NY
GED
Skills
- Financial statement preparation
- General Ledger Management
- Accounting Software Proficiency
- Bank Reconciliation
- Customer Relations
- Advanced computer skills
- A/P and A/R
- Financial Recordkeeping
- Accounts Payable Processing
- Vendor Management
- Tax Preparation
- Confidential Document Control
- Quoting and estimating
- Incident Response
- Phishing Detection
Effective Communication
- Vulnerability Assessment
- SIEM management
- Log Analysis
- Data Encryption
- Intrusion Detection
- Cybersecurity frameworks
- Teamwork and Collaboration
- Risk Assessment
- Attention to Detail
- Time Management
- Wireshark software
- Security Needs Assessment
- Analytical Thinking
- Active Listening
- Interpersonal Skills
- Security Protocols
Certification
- Florida Driver's License
- Life and Health Insurance License - Florida Department of Insurance.
- Google Cybersecurity Certification - Google, Inc. 08/2024
Languages
Spanish
Native or Bilingual
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Full Charge Bookkeeper
Red Label Property Services
01.2015 - 04.2024
Administrative Assistant/Assistant Bookkeeper
The Excelsior Hotel
05.2010 - 09.2014
H.S. Humanities
GED
Reading and Gardening
I enjoy reading books from all categories. I prefer to plant my own selected vegetables such as sweet peppers, scallions, and gold potato's, when in season.
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