Jean Washburne
Summary
My skill set for HRIS systems: Expert - I know all of the moving parts from hiring an employee, setting up benefits, completing Open Enrollment, Creating the General Ledger Accounts - analyzing and reconciling. I have also completed implementation and set up of several HRIS systems. Payroll is my passion.
Overview
15
15
years of professional experience
Work History
Payroll and Benefits Specialist
CNC Catastrophe & National Claims
08.2024 - 01.2025
- Implemented to Paychex from UKG
- Completed bi-weekly payroll for 350 employees.
- Managed payroll data entry and processing for 1683 employees to comply with predetermined company guidelines.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Reconciled accounts, managed deposits, and tracked expenses.
- Set up multi-state tax setups and monthly reports, ensuring compliance and accuracy.
- Explained benefits to plan participants in easy to understand terms in order to educate each on available options.
- Resolved issues and inquiries from plan participants regarding health and welfare benefits and deductions through telephone, email, and in-person interactions.
- Collaborated with HR to develop and maintain up-to-date benefits manual.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
Senior Staff Accountant With Payroll
Housing First, Inc.
09.2021 - 08.2024
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Reviewed time records for 49 employees to verify accuracy of information.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Completed bi-weekly payroll for 49 employees.
- Established and maintained strong relationships with colleagues through regular meetings and communication.
- Liaised with management and other departments to maintain smooth operations.
- Generated reports detailing findings and recommendations.
- Onboarding new staff members to ADP Workforce Now.
- Made all bank transfers for all Government Grant funds.
- Reconciled all bank accounts, credit cards and Grant Accounts.
- Set up Grant account classes for each Grant for Allocations.
- Handled 43 cell phones ordered activated and distributed.
- Maintained integrity of general ledger and chart of accounts.
- Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
- Prepared working papers, reports and supporting documentation for audit findings.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
Payroll Specialist
A&R Group
10.2020 - 08.2021
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Facilitated smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
- Provided customer service to employees regarding payroll inquiries and issues.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Managed payroll data entry and processing for 22 EEIN's over 500 employees to comply with predetermined company guidelines.
- Created new hire and termination documents for payroll.
- Improved employee satisfaction with timely and accurate payroll processing, addressing inquiries and resolving issues promptly.
- Coordinated annual open enrollment process for employee benefits, ensuring seamless integration into the payroll system.
- Coordinated with INOVA for implementation to New Software Netchex, resulting in cost savings and access to advanced features for organization.
- Managed and updated employee benefits information.
- Audited timesheets and payroll records for accuracy.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Tracked employee vacation, sick and personal time.
Payroll Specialist/HR Benefit Admin.
Alabama Orthopaedic Clinic, P.C.
09.2019 - 09.2020
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Facilitated smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
- Provided customer service to employees regarding payroll inquiries and issues.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.
- Reviewed time records for 325 employees to verify accuracy of information.
- Implemented direct deposit options for employees, increasing convenience and improving overall satisfaction levels.
- Created new hire and termination documents for payroll.
- Resolved payroll discrepancies quickly and successfully.
- Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
- Analyzed and updated payroll policies to reflect changing tax laws, safeguarding company against potential penalties and fines.
- Enhanced payroll processing efficiency by implementing new software system from UKG to Paycor.
- Updated employee files with new details such as changes in address or salary levels.
- Completed payroll accurately and timely to meet employee expectations.
- Managed and updated employee benefits information.
- Prepared and submitted payroll taxes and reports to regulatory agencies.
- Handles all Covid Payments and worked the the complete duration of the Pandemic.
Office Manager
Wattier Surveying
04.2017 - 09.2019
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Developed and enforced office policies that aligned with company values and regulatory requirements, maintaining compliance.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Conducted regular reviews of office procedures, identifying and implementing improvements for operational excellence.
- Optimized office space utilization, leading to more efficient and productive work environment.
Payroll Specialist
Hargrove Engineers + Constructors
10.2015 - 01.2017
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Collaborated with human resources, adcounting and other departments to confirm payroll accuracy.
- Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Managed payroll data entry and processing for 3- EEIN's and 1700 employees to comply with predetermined company guidelines.
- Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.
- Reviewed time records for 1700 employees to verify accuracy of information.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Analyzed and updated payroll policies to reflect changing tax laws, safeguarding company against potential penalties and fines.
- Tracked employee vacation, sick and personal time.
- Processed timecards and payroll data for team of employees.
- Updated employee files with new details such as changes in address or salary levels.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Maintained confidentiality of employee records and payroll information.
- Set-up Multi-state tax accounts in UKG/ULTIPRO
- Implemented direct deposit options for employees, increasing convenience and improving overall satisfaction levels.
Payroll Processor/ 401K Benefit Coordinator
Pilot Catastrophe Service
03.2010 - 10.2015
- Reviewed time records for 3000 to 5000 employees to verify accuracy of information for Large Payroll.
- Submitted 401K contributions with employer benefits, ensuring accurate and timely processing.
- Processed payroll for 300-1000 employees at for Subsidiary CMS for Pilot Catastrophe Service.
- Handled direct deposit information for employees, managed return deposits, and served as backup for unemployment tasks.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
Education
Associate of Applied Science - Accounting And Finance
Southeast Collage of Technology
Mobile, AL05-1994
Skills
- Documentation and reporting
- ADP workforce now
- Proficient in Power Point
- Human resources management
- Policy interpretation
- Employment law
- Benefits administration
- Compensation analysis
- Problem-solving
- Time management
- Attention to detail
- Payroll coordination
- Reliability
- Payroll management
- Data analysis
- Compensation structuring
- Policy development
- Labor relations
- Business intelligence
- HRIS knowledge
- Records maintenance
- Microsoft Excel proficiency
- Organizational skills
Timeline
Payroll and Benefits Specialist
CNC Catastrophe & National Claims
08.2024 - 01.2025
Senior Staff Accountant With Payroll
Housing First, Inc.
09.2021 - 08.2024
Payroll Specialist
A&R Group
10.2020 - 08.2021
Payroll Specialist/HR Benefit Admin.
Alabama Orthopaedic Clinic, P.C.
09.2019 - 09.2020
Office Manager
Wattier Surveying
04.2017 - 09.2019
Payroll Specialist
Hargrove Engineers + Constructors
10.2015 - 01.2017
Payroll Processor/ 401K Benefit Coordinator
Pilot Catastrophe Service
03.2010 - 10.2015
Associate of Applied Science - Accounting And Finance
Southeast Collage of Technology
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