Summary
Overview
Work History
Education
Skills
Languages
Timeline
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JEANETTE BOYER

Santa Ana,CA

Summary

Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.


Finance professional with comprehensive knowledge of invoice processing and vendor management. Known for exceptional attention to detail and reliability in meeting deadlines. Team-focused collaborator who adapts to changing priorities and ensures optimal financial accuracy.

Overview

28
28
years of professional experience

Work History

Accounts Payable Specialist - Hybrid

Thomas James Homes
01.2023 - Current
  • Managed invoice processing and ensured timely payments to vendors.
  • Reconciled discrepancies between purchase orders and vendor invoices.
  • Implemented process improvements that increased efficiency in payment workflows.
  • Trained new staff on accounts payable procedures and software systems.
  • Collaborated with cross-functional teams to resolve payment-related issues promptly.
  • Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
  • Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Matched purchase orders with invoices and recorded necessary information.
  • Managed and responded to correspondence and inquiries from customers and vendors.
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
  • Entered figures using 10-key calculator to compute data quickly.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Generated invoices upon receipt of billing information and tracked collection progress.
  • Maintained compliance with internal controls and external regulations related to accounts payable processes.

Utility Administrator

Proactive Engineering
01.2021 - 12.2022
  • Work with several Utility companies and obtain Record Maps & Will Serve letters
  • Manage all Certificate of Insurance requests for all projects
  • Responsible for all incoming payments received from clients
  • Review and send out any Proposals/Scopes of service received from the Project Manager
  • Order all office supplies and equipment as needed
  • Answer incoming calls and provide excellent customer service
  • Manage all emails received from the general inbox
  • Managed approximately 30 incoming calls, emails and faxes per day from customers

Accounts Payable Lead

The Irvine Company
01.2004 - 01.2020
  • Full automation of accounts payable invoices from beginning to end
  • Research and apply coding related to job cost and project when invoices are received
  • Entering and uploading high volumes of approximately 250 utility invoices received weekly
  • Handled all Consultant and Construction contracts after they are fully executed
  • Assisted with the month end close reports, invoice analysis and aging reports
  • Managed and trained new hires on all AP Processes
  • Preparation of the AD Reimbursements to the City of Irvine to ensure payment reimbursement
  • Track and review all prelims and releases that pertained to a specific contract in addition to issuance of joint checks when necessary
  • Review and manage Kronos timecards, yearly reviews and check ins for my direct reports
  • Participated in several testing environments for software upgrades
  • Processing of all check requests and audit of expense reports
  • Prepare weekly bank deposits

Admin Assistant/Accounts Receivable/Order Processor

Index Industries, Inc.
01.1997 - 01.2003
  • Handle and process all sales annually from placement of order to invoicing, including job analysis
  • Assist 15 project manager and analyze their projects each month as well as working with journal entries
  • Prepare, post, verify and record all customer payments and transactions
  • Responsible for creating Excel spreadsheets for end of month financial reports
  • Worked closely with the collections department by posting all cash receipts as well as sending notices and contacting vendors to ensure all incoming payments are received
  • Provided support for the A/P department to include posting invoices and preparing the daily check runs
  • Responsible for making sure all vendors have resale certificates and tax id numbers as well as the most current insurance policies

Education

Some College (No Degree) - Business General Studies

Rancho Santiago College
Orange, CA

Business General Studies

Riverside Community College
Riverside, CA
01.2012

Skills

  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Word
  • SAP
  • GEAC
  • Lotus Notes
  • Dolphin
  • Taulia
  • Kronos
  • Electronic payments
  • 1099 preparation
  • Data entry and 10-key
  • HB1
  • Salesforce

Languages

English

Timeline

Accounts Payable Specialist - Hybrid

Thomas James Homes
01.2023 - Current

Utility Administrator

Proactive Engineering
01.2021 - 12.2022

Accounts Payable Lead

The Irvine Company
01.2004 - 01.2020

Admin Assistant/Accounts Receivable/Order Processor

Index Industries, Inc.
01.1997 - 01.2003

Some College (No Degree) - Business General Studies

Rancho Santiago College

Business General Studies

Riverside Community College

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JEANETTE BOYER