Work Preference
Summary
Overview
Work History
Education
Skills
Timeline
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Jeanette Hotes-Aprato
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Jeanette Hotes-Aprato

Human Resources Admin
Everett,WA

Work Preference

Desired Job Title

HR ADMIN DAY LABORERContractor Benefits AnalystHealth & Benefits AnalystAdministrative AssistantClient Service Associate

Work Type

Full TimeContract Work

Location Preference

On-SiteRemoteHybrid
Location: Everett, WASeattle, WABellevue, WAArlington, WA
Open to relocation: Yes

Important To Me

Career advancementCompany Culture401k matchPaid time off

Summary

Results-driven administrative professional adept at streamlining operations and optimizing workflows. Successfully coordinated vendor payments and managed complex schedules, leading to significant improvements in service delivery and compliance. Recognized for enhancing team effectiveness through structured communication and proactive problem-solving.

Overview

11
11
years of professional experience

Work History

HR ADMIN DAY LABORER

Everett City Hall
Everett, USA
01.2026 - Current
  • Serve as a central administrative point of contact for employees, providing clear communication and timely support for HR processes, documentation, and inquiries.
  • Coordinate vendor payments and process invoices for pre‑employment services, ensuring accuracy, compliance, and on‑time completion.
  • Maintain organized digital and physical records, supporting audit readiness and policy alignment.
  • Conduct background checks and manage sensitive information with discretion and confidentiality.
  • Support daily office operations including scheduling assistance, correspondence, data entry, and workflow coordination

Contractor Benefits Analyst

Nava Benefits
, Remote
09.2025 - 12.2025
  • Managed multiple concurrent administrative deliverables during Open Enrollment, including presentations, guides, and renewal documentation.
  • Coordinated with vendors and internal teams to gather compliance materials and maintain accurate tracking systems.
  • Performed reconciliations and resolved discrepancies through structured communication and follow‑up.

Health & Benefits Analyst

Aon
Seattle, USA
02.2020 - 08.2024
  • Coordinated operations across multiple client teams, improving service delivery and reducing internal workload by 15%.
  • Managed version control and production of large‑scale communication materials for 1,500+ employees, ensuring accuracy and consistency.
  • Reviewed contracts and policy documents, reducing approval turnaround time by 20%.
  • Tracked deadlines, compliance requirements, and project milestones using structured workflows and data‑driven tools.
  • Supported cross‑team initiatives including DEI programming, faculty‑style presentations, and community engagement efforts.

Administrative Assistant

Infectious Disease Research Institute
Seattle, USA
04.2019 - 01.2020
  • Provided administrative coordination across multiple scientific departments, including scheduling, meeting logistics, and resource management.
  • Diagnosed and resolved conferencing software issues in partnership with IT, improving usability for 150+ team members.
  • Managed scheduling and resource allocation across departments, reducing coordination time by 25%.
  • Processed expense documentation and partnered with accounting to ensure accurate monthly reconciliation.

Client Service Associate

Unionview Investment Group LLC
Seattle, USA
01.2018 - 04.2019
  • Maintained accurate financial records and generated monthly cash‑flow reports for 200+ accounts.
  • Tracked regulatory updates and ensured compliant office operations.
  • Provided administrative support including correspondence, documentation, and client communication

Interim Executive Director

GeekGirlCon
Seattle, USA
04.2017 - 12.2017
  • Coordinated logistics, scheduling, and vendor relationships for a two‑day convention with 12,000+ attendees and 130+ sessions.
  • Rebuilt and managed a full volunteer team after 100% turnover, ensuring continuity through event completion.
  • Maintained stakeholder communication during a PR crisis, supporting successful execution of a $300K+ event.

Managing Director

Center for Sex Positive Culture
Seattle, USA
02.2015 - 06.2017
  • Led fundraising efforts, securing $50K+ in three months and doubling prior‑year totals.
  • Negotiated $200K lease buyout, coordinating logistics to ensure uninterrupted operations.
  • Reduced expenses by 8%, generating $40K in savings in the first year.
  • Managed daily operations, ensuring efficient scheduling, procurement, financial tracking, and vendor coordination.
  • Developed administrative and reporting systems that enhanced accountability among 120+ volunteers.

Education

Master of Arts - Global Affairs and Management

Thunderbird School of Global Management
Phoenix

Bachelor of Arts (BA) - International Studies

Grand Canyon University
Phoenix

Skills

  • Appointment Scheduling
  • Employee Onboarding
  • Program operations
  • Financial Tracking
  • Reimbursements
  • Procurement
  • Vendor Coordination
  • Data Entry
  • Document Management
  • Reporting
  • Workflow Optimization
  • Process Improvement
  • Resource Management
  • Cross-functional communication
  • Excel (advanced)
  • Cross-Functional Communication
  • Excel (advanced)

Timeline

HR ADMIN DAY LABORER

Everett City Hall
01.2026 - Current

Contractor Benefits Analyst

Nava Benefits
09.2025 - 12.2025

Health & Benefits Analyst

Aon
02.2020 - 08.2024

Administrative Assistant

Infectious Disease Research Institute
04.2019 - 01.2020

Client Service Associate

Unionview Investment Group LLC
01.2018 - 04.2019

Interim Executive Director

GeekGirlCon
04.2017 - 12.2017

Managing Director

Center for Sex Positive Culture
02.2015 - 06.2017

Master of Arts - Global Affairs and Management

Thunderbird School of Global Management

Bachelor of Arts (BA) - International Studies

Grand Canyon University

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Jeanette Hotes-ApratoHuman Resources Admin