Jeanette Marmol
New York,NY
Summary
Organized and efficient Executive Assistant with 5 years of experience enhancing executive productivity and improving business operations. Exceeds expectations for maximizing group performance and overseeing calendars. Focused on attention to detail, accuracy and business impact. Operates well with minimal supervision to meet demanding objectives.
Overview
5
5
years of professional experience
Work History
Senior Administrative Assistant
Beacon Hill Staffing
10.2019 - 04.2020
- Answered high volume of phone calls and email inquiries.
- Responsible for scheduling meetings, reserving conference rooms, scheduling and initiating conference phone and video calls in various time zones
- Created and formatted presentations, and other materials required for executive presentations and meetings
- Coordinated and booked executive international and domestic travel and itineraries
- Processed travel expenses and reimbursements for executive team and senior management group.
- Collaborated with HR to schedule interviews for various departments
- Submitted executive time sheets for payroll and processed executive expenses using Concur
- Processed new hire paperwork and documents.
- Worked with clients to effectively plan and coordinate logistics for special projects and events.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations
Executive Assistant
Century 21 Stores
01.2018 - 06.2019
- Between two Vice Presidents in merchandising/planning offices
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Organized and coordinated conferences and monthly meetings.
- Prepared presentations, materials and documentation for use executives in meetings and engagements.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Created expense reports, budgets and filing systems for management team.
- Responded to emails and other correspondence to facilitate communication and enhance business processes by 40%
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Assisted buying office teams of approx. persons with various tasks and projects at their request, such as generating and updating purchase orders for planning and accounting departments, regularly worked with and communicated with various store managers, employees and distribution center employees in order to allocate or move merchandise
- Processed travel expenses and reimbursements for executive team and senior management group.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips for executives and their teams
- Maintained payroll information by calculating, collecting and entering data, verified timekeeping records and handled any discrepancies with employees.
Executive Assistant to Chief Executive Officers
Cipriani U.S.A. Inc
01.2016 - 01.2018
- Supported 4 chief executives, 3 CEOs and COO
- Managed complex calendar scheduling with focus on proper allocation of executive availability
- Displayed absolute discretion at handling confidential information.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments and arranging transportation.
- Arranged domestic and international travel plans and itineraries for executives
- Arranged hotel, transportation and dining reservations for clients
- Experienced in preparing Visa and Passport application and requirements
- Communicated effectively with various department executives, directors, international and luxury brand clientele as chief’s point of contact
- Delegated responsibilities and daily request to subordinate managers, housekeepers and drivers per request of chief officers
- Assumed active role in identifying opportunities to develop and implement projects which promoted organization's missions and functions.
- Implemented variety of process improvement initiatives by restructuring organization, retraining and establishing performance goals.
- Improved staffing by 30% during busy periods by creating employee schedules and monitoring call-outs.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
- Trained junior office staff in correct procedures and reporting requirements
Education
Bachelor of Arts - English
Baruch College/CUNY
New York, NY06.2017
Skills
- Proficient in Microsoft Office, G-Mail, Google Calendar, Dropbox
- Knowledgeable in programs such as Quickbooks, Concur, WebEx, and Kronos
- Budgeting and Expense Reports
- Executive Presentation Development
- Project Planning
- Logistics Coordination and Schedule Management
- Company Event Coordination
- Executive Management Support
- Social Media Knowledge
- Payroll
- Labor Relations
- Employee Training
- Strong Problem Solver
- Travel Arrangement Management
Languages
Spanish
Professional Working
Timeline
Senior Administrative Assistant
Beacon Hill Staffing
10.2019 - 04.2020
Executive Assistant
Century 21 Stores
01.2018 - 06.2019
Executive Assistant to Chief Executive Officers
Cipriani U.S.A. Inc
01.2016 - 01.2018
Bachelor of Arts - English
Baruch College/CUNY
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