Summary
Overview
Work History
Education
Skills
Languages
Work Availability
Timeline
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JEANETTE SOLIS

JEANETTE SOLIS

Clint,TX

Summary

Detail-oriented legal assistant with a proven track record of delivering exceptional customer service while maintaining strict confidentiality and high professional standards. Adaptable and quick to learn in fast-paced environments, with strong organizational skills for managing high-volume paperwork and data processing. Highly proficient in computer applications and effective communication, with experience across legal, human resources, employment agency, and private school sectors. Committed to reliability, accuracy, and excellence. Bilingual in Spanish and English.

Overview

14
14
years of professional experience

Work History

Admission Administrative Assistant

ARMY AND NAVY ACADEMY
01.2009 - 01.2012
    • Greet and accommodate applicants and families to ensure that the application and appointment process runs smoothly
    • Communicate effectively with prospective families about the Academy and follow-through on all assigned projects and processes that relate to appointments, inquiries, contracts, and registration
    • Produce and distribute all new student Accept Letters, Financial Aid Awards, Enrollment Contracts and Payment Authorization Forms
    • Download all inquiries in a timely fashion and route to Director of Admission for sign-off, copy and distribute to Admission Counselors, and mail inquiry packets
    • Provide input at weekly staff meetings on how to maintain, improve and manage in-house office procedures
    • Coordinate registrations (5 per year); create registration layouts, submit work orders for registration set-up and tear down, IT orders, food orders, prepare registration signs for all departments, prepare day schedule/agenda for parents and registration check lists, prepare and stuff registration folders for all new and returning students
    • Import student data information from Infosnap database into Whipple Hill data base for proper merging
    • Input all inquiries into Whipple Hill system and record on Media Tracker
    • Maintain accurate registration records in established database systems: Infosnap Online Applications, Infosnap Online Registration and Whipple Hill Admission Module
    • Process and submit all Purchase Orders and Check Request for invoice payments
    • Maintain all filing systems for students files, tag files and assign student ID numbers
    • Prepare Marketing and data schedules and reports that include: market research, media tracker, media schedules, and public relations campaigns
    • Assist Director of Admission with the review and updating of all publications and marketing communications
    • Assist with marketing projects as required to generate prospects for the Academy such as; Direct Mail Campaigns, Referral Sites, and ANA website
    • Maintain a clean, organized office lobby and reception area
    • Order Office Supplies weekly

Legal Secretary

HERBERT J. WESTON ATTORNEY AT LAW
01.2006 - 01.2009
  • Assist 3 busy criminal defense attorneys/1 Paralegal and provided general clerical and administrative support
  • Provided Spanish interpreting for Attorneys & client jail visits for clients in custody
  • Produce final letters and all correspondence and documents to clients
  • Answer and screen all incoming calls
  • Maintain schedule and appointments
  • Create and maintain all client files and input all data in Abacus Law & Gryphon system
  • Log in all incoming discovery/police reports
  • Scan all client files
  • Request clients discovery from District Attorney, City Attorney, Public Defender and Alternative Public Defenders office
  • Draft and prepare Motions and Pleadings
  • Managed all billing using Abacus Accounting; Create client invoices and all payment intakes such as, credit cards, check and cash
  • Bookkeeping and Bank deposits
  • Input all court dates in Abacus Law system for court calendar
  • Schedule jail visits for attorneys
  • Request hours from Private Conflicts Counsel and Office of Assigned Counsel for court appointed cases and any expert and private investigator fees
  • Communicate with Spanish speaking clients/family members regarding the status of the case

Human Resources Administrative Support

DJ ORTHOPEDICS, LLC
01.2001 - 01.2002
  • Assisted Human Relations Manager and performed general clerical and administrative support duties to the HR department staff (12)
  • Answer department incoming phone calls, respond to routine questions, greeted visitors, employees and applicants and provided English/Spanish translation
  • Reviewed all employment applications for completeness
  • Processed and inputted all data into the HRIS system for 800 based employees
  • Established and maintained confidential personnel records reflecting changes in employee status
  • Process all new hire/termination paperwork and performed data entry into HRIS database for accurate payroll processing
  • Review all employment applications
  • Checked, sorted and distributed applications and resumes to appropriate management
  • Process candidates drug screens and background checks
  • Administer company's programs such as Employee Service Awards and Recreation Council Events
  • Monitor inventory and ordered supply of movie tickets, entertainment event tickets and company garments for sale to employees
  • Coordinate department mailing and communications via mail, UPS and Fax
  • Ordered office supplies
  • Updated over 1000 employee medical insurance benefit plan changes in the HRIS System accurately imputing with minimal error
  • Audited and researched daily for HR representatives, job title changes, shift changes, pay rate changes, inter-department changes, promotions and reclassifications
  • Input changes with accuracy and speed
  • Reorganized hundreds of Cobra Termination files for quick access
  • Reduced retrieval time by 50%, employee status change form requests, reclassification and EEOC data

Personnel Coordinator

RESOURCE STAFFING GROUP
01.2000 - 01.2001
  • Provided Customer Service, answered and screened all incoming lines, supervised applicants in the completion of paperwork and applications
  • Administer skill assessment to applicants, data entry and assisted with interviewing and job placement
  • Processed and distributed all incoming mail
  • Responsible for all I-9 auditing and employment verifications
  • Verified and totaled all hours for employees payroll
  • Distributed and recorded all temporary employee paychecks
  • Processed and mailed all invoices to clients
  • Monitored all incoming bills and forwarded them to corporate for payment
  • Ordered office supplies

Administrative Assistant

REMEDY INTELLIGENT STAFFING
01.1999 - 01.2000
  • Employment verifications, handled all invoice questions and applicant data entry
  • Answer heavy telephone calls, filing
  • Implement new applicant process
  • Administer and evaluate applicants profile testing
  • Recorded and distributed employees' paychecks
  • Reported monthly necessary office supplies for monthly order

Administrative Assistant

LAW FIRM OF RICHARD L. DUQUETTE
01.1998 - 01.1999
    • Provided Spanish interpreting, transcribed dictation, produced final letters to clients and tracked accounting expenditures, served documents, obtained police reports and court documents, created client files, drafted declarations, filing, general clerical work
    • Helped organize Campaign for Genaro Lara's election for judge
    • Organized fundraiser and elections

Education

DIPLOMA -

FOOTHILL HIGH SCHOOL
San Marcos, CA

Skills

  • Word Perfect 12
  • Microsoft Word
  • Microsoft Excel
  • Adobe Reader
  • Abacus Law
  • Abacus Accounting
  • HRIS
  • Infosnap
  • Whipple Hill
  • Docusign

Echo Sign

Languages

Spanish
Native or Bilingual
English
Native or Bilingual

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Admission Administrative Assistant

ARMY AND NAVY ACADEMY
01.2009 - 01.2012

Legal Secretary

HERBERT J. WESTON ATTORNEY AT LAW
01.2006 - 01.2009

Human Resources Administrative Support

DJ ORTHOPEDICS, LLC
01.2001 - 01.2002

Personnel Coordinator

RESOURCE STAFFING GROUP
01.2000 - 01.2001

Administrative Assistant

REMEDY INTELLIGENT STAFFING
01.1999 - 01.2000

Administrative Assistant

LAW FIRM OF RICHARD L. DUQUETTE
01.1998 - 01.1999

DIPLOMA -

FOOTHILL HIGH SCHOOL
JEANETTE SOLIS