Detail-oriented legal assistant with a proven track record of delivering exceptional customer service while maintaining strict confidentiality and high professional standards. Adaptable and quick to learn in fast-paced environments, with strong organizational skills for managing high-volume paperwork and data processing. Highly proficient in computer applications and effective communication, with experience across legal, human resources, employment agency, and private school sectors. Committed to reliability, accuracy, and excellence. Bilingual in Spanish and English.
Overview
14
14
years of professional experience
Work History
Admission Administrative Assistant
ARMY AND NAVY ACADEMY
01.2009 - 01.2012
Greet and accommodate applicants and families to ensure that the application and appointment process runs smoothly
Communicate effectively with prospective families about the Academy and follow-through on all assigned projects and processes that relate to appointments, inquiries, contracts, and registration
Produce and distribute all new student Accept Letters, Financial Aid Awards, Enrollment Contracts and Payment Authorization Forms
Download all inquiries in a timely fashion and route to Director of Admission for sign-off, copy and distribute to Admission Counselors, and mail inquiry packets
Provide input at weekly staff meetings on how to maintain, improve and manage in-house office procedures
Coordinate registrations (5 per year); create registration layouts, submit work orders for registration set-up and tear down, IT orders, food orders, prepare registration signs for all departments, prepare day schedule/agenda for parents and registration check lists, prepare and stuff registration folders for all new and returning students
Import student data information from Infosnap database into Whipple Hill data base for proper merging
Input all inquiries into Whipple Hill system and record on Media Tracker
Maintain accurate registration records in established database systems: Infosnap Online Applications, Infosnap Online Registration and Whipple Hill Admission Module
Process and submit all Purchase Orders and Check Request for invoice payments
Maintain all filing systems for students files, tag files and assign student ID numbers
Prepare Marketing and data schedules and reports that include: market research, media tracker, media schedules, and public relations campaigns
Assist Director of Admission with the review and updating of all publications and marketing communications
Assist with marketing projects as required to generate prospects for the Academy such as; Direct Mail Campaigns, Referral Sites, and ANA website
Maintain a clean, organized office lobby and reception area
Order Office Supplies weekly
Legal Secretary
HERBERT J. WESTON ATTORNEY AT LAW
01.2006 - 01.2009
Assist 3 busy criminal defense attorneys/1 Paralegal and provided general clerical and administrative support
Provided Spanish interpreting for Attorneys & client jail visits for clients in custody
Produce final letters and all correspondence and documents to clients
Answer and screen all incoming calls
Maintain schedule and appointments
Create and maintain all client files and input all data in Abacus Law & Gryphon system
Log in all incoming discovery/police reports
Scan all client files
Request clients discovery from District Attorney, City Attorney, Public Defender and Alternative Public Defenders office
Draft and prepare Motions and Pleadings
Managed all billing using Abacus Accounting; Create client invoices and all payment intakes such as, credit cards, check and cash
Bookkeeping and Bank deposits
Input all court dates in Abacus Law system for court calendar
Schedule jail visits for attorneys
Request hours from Private Conflicts Counsel and Office of Assigned Counsel for court appointed cases and any expert and private investigator fees
Communicate with Spanish speaking clients/family members regarding the status of the case
Human Resources Administrative Support
DJ ORTHOPEDICS, LLC
01.2001 - 01.2002
Assisted Human Relations Manager and performed general clerical and administrative support duties to the HR department staff (12)
Answer department incoming phone calls, respond to routine questions, greeted visitors, employees and applicants and provided English/Spanish translation
Reviewed all employment applications for completeness
Processed and inputted all data into the HRIS system for 800 based employees
Established and maintained confidential personnel records reflecting changes in employee status
Process all new hire/termination paperwork and performed data entry into HRIS database for accurate payroll processing
Review all employment applications
Checked, sorted and distributed applications and resumes to appropriate management
Process candidates drug screens and background checks
Administer company's programs such as Employee Service Awards and Recreation Council Events
Monitor inventory and ordered supply of movie tickets, entertainment event tickets and company garments for sale to employees
Coordinate department mailing and communications via mail, UPS and Fax
Ordered office supplies
Updated over 1000 employee medical insurance benefit plan changes in the HRIS System accurately imputing with minimal error
Audited and researched daily for HR representatives, job title changes, shift changes, pay rate changes, inter-department changes, promotions and reclassifications
Input changes with accuracy and speed
Reorganized hundreds of Cobra Termination files for quick access
Reduced retrieval time by 50%, employee status change form requests, reclassification and EEOC data
Personnel Coordinator
RESOURCE STAFFING GROUP
01.2000 - 01.2001
Provided Customer Service, answered and screened all incoming lines, supervised applicants in the completion of paperwork and applications
Administer skill assessment to applicants, data entry and assisted with interviewing and job placement
Processed and distributed all incoming mail
Responsible for all I-9 auditing and employment verifications
Verified and totaled all hours for employees payroll
Distributed and recorded all temporary employee paychecks
Processed and mailed all invoices to clients
Monitored all incoming bills and forwarded them to corporate for payment
Ordered office supplies
Administrative Assistant
REMEDY INTELLIGENT STAFFING
01.1999 - 01.2000
Employment verifications, handled all invoice questions and applicant data entry
Answer heavy telephone calls, filing
Implement new applicant process
Administer and evaluate applicants profile testing
Recorded and distributed employees' paychecks
Reported monthly necessary office supplies for monthly order
Administrative Assistant
LAW FIRM OF RICHARD L. DUQUETTE
01.1998 - 01.1999
Provided Spanish interpreting, transcribed dictation, produced final letters to clients and tracked accounting expenditures, served documents, obtained police reports and court documents, created client files, drafted declarations, filing, general clerical work
Helped organize Campaign for Genaro Lara's election for judge