Hi, I’m
JEANIE JAMES
New York,,NY
Summary
A highly skilled and driven procurement professional with over 6 years of experience, specializing in managing and streamlining procurement processes for large organizations. I have a proven track record in the construction industry, where I have successfully overseen the bidding and award of contracts, ensuring strict compliance with established procedures. My expertise lies in coordinating with various stakeholders, managing multiple tasks efficiently, and providing comprehensive procurement support to enhance organizational operations. I am eager to bring my skills and experience to excel as a Procurement Administrator, contributing to the ongoing success and growth of your organization.
Overview
17
years of professional experience
Work History
NYC Dept. Of Health & Mental Hygiene
Procurement Coordinator/ ACCO Division
04.2024 - Current
Job overview
- Develop and execute procurement strategies for various projects, ensuring timely and cost-effective acquisition of goods and services.
- Advise internal stakeholders on procurement processes, risk analysis, and contract management.
- Draft and review contract documents, ensuring accuracy and compliance with organizational standards and legal requirements.
- Collaborate with technical teams to develop specifications and performance criteria for procurement items.
- Prepare and review procurement documents, ensuring compliance with established procedures and guidelines.
- Manage vendor relationships, negotiate contracts, and resolve issues related to contract performance.
- Coordinate procurement administration and evaluation processes to support organizational goals and objectives.
- Conduct independent research to evaluate vendor responsibility and responsiveness, gathering adverse information as necessary.
- Maintain and update procurement tracking systems, generating reports, dashboards, and spreadsheets to monitor procurement performance.
- Ensure the confidentiality of all information gathered during the procurement process.
Wildlife Conservation Society
Global Purchasing Agent/ Contract & Purchase Dept.
11.2023 - 04.2024
Job overview
- Lead contract review and monitored processes, including capacity increases and extensions, ensuring compliance with organizational policies and regulations.
- Managed SAP for the organization, facilitating seamless procurement processes.
- Created requisitions for contracts and services, demonstrated meticulous attention to detail and organizational skills.
- Conducted teams meetings to collaborate globally and provide approval for contract sign-off, ensuring quality assurance and customer satisfaction.
- Collaborated with cross-functional teams to assess company and vendors needs, contributed to strategic procurement decisions.
- Provided timely and effective customer service to internal and external stakeholders, fostered positive relationships and communication channels.
Facilities Operations Dept., NYC H+H Lincoln
Purchasing Asst. (Clerical V) Construction Design
09.2015 - 12.2022
Job overview
- Handled the procurement of goods and services, ensuring compliance with organizational standards and procurement regulations.
- Developed procurement strategies to optimize cost savings and efficiency.
- Managed vendor relationships, negotiated contracts, and resolved issues related to contract performance.
- Collaborated with various departments to develop specifications and performance criteria for procurement items.
- Maintained accurate records of procurement activities and prepared regular reports.
- Assisted and participated in all phases of procurement for construction contracts, including bidding, award, and contract administration.
- Prepared and reviewed procurement documents, ensuring compliance with established procedures and guidelines.
- Coordinated pre-bid meetings, site visits, and selection committees, ensuring all stakeholders were informed and aligned.
Social Service Dept., NYC H+H Lincoln
Clerical Ass. III/Administrative Assistant
04.2007 - 09.2015
Job overview
- Executed record filing system to improve document organization and management.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Prepared written discharge planning reports for departments meeting for distribution to administration and other committees.
- Assisted clients with their housing, financial and healthcare needs.
- Prepared and distributed critical date reports, maintaining a tracking system for important dates and tasks.
- Worked closely with various departments to ensure seamless communication and operations, akin to supporting accounts payable and the medicaid department.
- Conducted regular audits of client records to ensure accuracy and completeness, paralleling the audit of vacant beds on the hospital floors.
- Liaised with internal teams and external stakeholders to facilitate information flow and ensure all parties were aware of any changes or updates.
- Assisted with special projects and the preparation of periodic and ad hoc reports, demonstrating versatility and adaptability in a dynamic environment.
Education
Harry S Truman High School , Bronx, NY
High School Diploma
09.2006
Skills
- Contract Administration Expertise
- Procurement Process Management
- Regulatory Compliance Knowledge
- Vendor Coordination
- Document Preparation and Review
- Stakeholder Communication
- Attention to Detail
- Project Coordination
- Strong Communication
- Proficient in Microsoft Word, Excel, and PowerPoint
Accomplishments
Key Accomplishment:
Led a global procurement initiative that streamlined supplier management and optimized sourcing strategies, resulting in a 35% cost reduction and supporting the company’s sustainability goals through the increased use of responsibly sourced materials.
Timeline
Procurement Coordinator/ ACCO Division
NYC Dept. Of Health & Mental Hygiene
04.2024 - Current
Global Purchasing Agent/ Contract & Purchase Dept.
Wildlife Conservation Society
11.2023 - 04.2024
Purchasing Asst. (Clerical V) Construction Design
Facilities Operations Dept., NYC H+H Lincoln
09.2015 - 12.2022
Clerical Ass. III/Administrative Assistant
Social Service Dept., NYC H+H Lincoln
04.2007 - 09.2015
Harry S Truman High School
High School Diploma
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