Jeanna Merrill

Event Coordinator

Self-employeed

Phoenix, AZ

01.2013 - Current

Managed safe and smooth food delivery at banquets, conferences and social events.
Developed event themes and concepts to ensure successful execution of events.
Recruited sponsors for events and planned scope of involvement, financial tie-ins and promotional aspects for mutual benefit.
Provided on-site support during the day of the event including problem solving if necessary.
Oversaw advanced event registration and day-of check-in to handle high volume of guests.
Maintained an organized database of contacts using software applications like MS Excel and Access.
Monitored budgeting process for each event to ensure cost efficiency.
Analyzed data from previous events in order to improve future ones.
Created detailed reports outlining event planning progress, timelines, budgets, and other relevant information.
Arranged security, printing and supply vendors to meet unique requirements of each event.
Negotiated contracts with venues, caterers, and entertainment providers to secure favorable terms and pricing.
Established and maintained relationships with key stakeholders, including vendors, sponsors, and community leaders.
Designed contracts, collected fees, and booked venues for events.
Managed logistics related to transportation, catering, entertainment, decorations for events.
Helped clients produce brochures, publications and event-specific materials for optimum effect.
Sourced speakers and special guests for wide range of corporate, industry and charitable events.
Ensured compliance with all health, safety, and legal requirements, minimizing risk and liability.
Conducted pre-event site visits, assessing venue suitability and identifying potential logistical challenges.