Jeanne M. Dubil

• Ensure completed work adheres to relevant codes, specifications, and project drawings
• Define project scope and manage the execution of subcontracts and purchase orders
• Provide comprehensive project and administrative support to senior management and team members
• Track project milestones, ensuring timely delivery within established budget parameters
• Collaborate with key stakeholders to clarify project requirements and align objectives
• Drive efficient execution of all projects, consistently meeting budget and timeline goals
• Managed various clients with an average of 30 active projects or more.

• Conduct research on code requirements, manage permit processing, and perform photo audits for project completion and client approval
• Lead daily meetings to provide updates on key project milestones to clients and internal team members
• Coordinate final inspections and resolve any issues during project completion and closeout
• Develop quotes and sales orders, submit design requests, and oversee project handoff to production for fabrication and shipping to the client's installation location
• Track project milestones and deliverables to ensure timely completion and successful on-time delivery
• Collaborate with cross-functional teams to ensure all aspects of the project are successfully executed
• Oversaw numerous client projects, managing up to over one hundred active projects simultaneously.
• Played an integral role in the development and establishment of a new position, helping to define its scope, responsibilities, and alignment with company objectives

• Responsible for entry and updating of constituent records by using Raiser's Edge and Luminate Online platforms
• Verifying gifts from donors and matching gifts from donor's company or organization
• Process reports and thank you letters with tax receipts for all donations received through mail
• Attended fundraising events
• Maintain compassion and privacy for all donors and patient records

• Facilitate employee orientations and assist with ongoing updates and maintenance of HR records
• Assist in recruitment process, including coordinating background checks and drug screenings
• Administer payroll and ensure secure handling of employee confidential information in compliance with privacy standards
• Cross-trained as Cash Office Clerk, responsible for daily reconciliation of tender forms, register receipts, and preparation of daily deposits
• Provide support for various HR functions, ensuring smooth daily operations and assisting with general HR-related tasks as needed

• General office duties as required

• Took time away from workforce to care for family and manage household responsibilities
• During this time, I honed valuable skills such as:

Organizational and scheduling skills

Conflict resolution and negotiation (if relevant)

Budgeting and financial management

• Created and Implemented Traffic and Workflow procedures
• Supervised the Traffic Department, leading a team of up to 4 employees.
• Maintained agency records and produced reports for client and agency teams
• Developed communication efficiencies between departments
• Assisted with agency new hire orientation training
• Opened jobs, circulated for approvals, updated internal status reports, managed workflow, and met critical deadline requirements

• Researched and recommended ad sizes and print production specifications for production managers
• Provided daily status reports for clients and the agency on current projects
• Liaison between creative, production, and account management departments
• Coordinate department schedules and provide estimates for client approval
• Oversee all aspects of Traffic for the agency
• Supervised the Traffic Department, leading a team of up to 4 employees.