Division Executive Assistant
Odyssey Consulting
Colorado Springs, CO
2020 - Current
- Provided Administrative Support to Division Chief and Program Managers
- Coordinated events for staff members, promoting team-building activities and boosting morale within workplace.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Full-time remote employee for 4 years.
- Assisted in development of company policies and procedures, contributing to more organized work environment.
- Organized and coordinated conferences and monthly meetings.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Facilitated training and onboarding for incoming office staff.
- Developed and maintained automated alert systems for important deadlines.
- Handled confidential and sensitive information with discretion and tact.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Filed paperwork and organized computer-based information.
- Created and managed office systems to efficiently deal with documentation.
