Jeannie Coulston
Missoula,MT
Summary
Quality-driven accounting technician with several years of comprehensive experience working with teammates to support accounting functions. Accurately inputs data and records day-to-day transactions. Solid understanding of basic bookkeeping and accounts payable and receivable.
Overview
18
18
years of professional experience
Work History
Head Bookkeeper
Anderson’s Heating, Air Conditioning & Plumbing
Missoula, MT
10.2023 - Current
- Provided accounting and bookkeeping services to clients.
- Managed payroll processing for employees.
- Reviewed invoices, purchase orders, expense reports. for accuracy prior to processing payments.
- Assisted with budget preparation and forecasting activities as needed.
- Performed account reconciliations on a regular basis to ensure accuracy of information in the books of record.
- Organized documents related to financial transactions into an efficient filing system.
- Oversaw daily banking activities including deposits, transfers, withdrawals.
- Prepared financial reports.
- Collected and analyzed account information to reconcile financial discrepancies.
- Researched processing problems and contacted vendors to resolve issues and expedite payment.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Prepared and processed payrolls.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Reduced financial discrepancies by accurately managing accounting documentation.
- Accessed financial information to answer questions and gather details about specific accounts.
- Performed financial calculations for amounts due, interest charges and balances.
- Monitored loans and accounts payable to confirm payments are current.
- Processed weekly payroll for all branch employees.
- Generated weekly payroll reports for senior management review.
- Processed weekly payroll information using appropriate software applications.
- Reviewed weekly payroll data for accuracy prior to submission.
- Created weekly payroll reports using computerized accounting software programs.
- Prepared weekly payroll for team of salaried and hourly employees.
- Reviewed weekly payroll information ensuring accuracy of hours worked by employees.
- Reviewed weekly payroll reports for accuracy before submitting them for approval.
- Processed payroll information on a weekly basis.
- Prepared weekly timesheets for payroll processing purposes.
- Inputted employee timesheets into payroll system on a weekly basis.
- Assisted in the preparation of payroll reports on a weekly basis.
- Processed payrolls on a weekly basis.
- Processed payroll information on a weekly basis using appropriate software applications.
- Reviewed employee timecards on a weekly basis for accuracy before submitting them for payroll processing.
- Monitored daily accounts payable activities and ensured compliance with established internal control procedures.
- Developed and implemented effective strategies to reduce costs associated with accounts payable processes.
- Reviewed vendor invoices for accuracy and completeness prior to payment processing.
- Researched discrepancies between invoice amounts, purchase orders, receiving reports.
- Reconciled monthly statements from vendors and suppliers.
- Managed credit card programs including issuing cards and reconciling monthly statements.
- Provided guidance to team members regarding complex billing issues or payment inquiries.
- Reviewed all invoices for accuracy, subsequently resolving various issues.
- Used exemplary communication and interaction skills to build strong working relationships with partners, employees and clients.
- Worked cross-functionally with various teams and departments to improve operations.
- Facilitated monthly team meetings to discuss more efficient procedures and eliminate duplicated efforts or antiquated processes.
- Checked payroll, vendor payments and other accounting disbursements for accuracy and compliance.
- Reconciled bank accounts monthly.
- Monitored cash flow to ensure adequate funding is available for business operations needs.
- Resolved complex accounting issues quickly and accurately when they arise.
- Advised management on best practices for fiscal responsibility.
- Reconciled or entered report discrepancies found in financial records.
- Classified and summarized financial data to compile and enter in financial records
Accounting Technician
Minuteman Aviation
Missoula, MT
09.2020 - 06.2022
- Coded invoices and other records to maintain organized and accurate records.
- Reconciled vendor statements on a regular basis ensuring all open items are addressed promptly.
- Reviewed expense reports for accuracy prior to processing payments.
- Completed special projects as assigned by senior leadership team members.
- Maintained financial records, including accounts receivable and payable and general ledger.
- Compiled financial reports in an organized manner for senior management review.
- Reviewed and processed invoices, payments, receipts and other financial documents to ensure accuracy.
- Resolved customer inquiries related to billing issues or payment status updates.
- Performed data entry into various computerized systems related to accounts payable and receivable functions.
- Reduced financial discrepancies by accurately managing accounting documentation.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Monitored loans and accounts payable to confirm payments are current.
- Matched orders with invoices and recorded required information.
- Performed bookkeeping and accounting consulting services.
Accounting Technician
Coulston Accounting, P.C.
Missoula, MT
09.2006 - 09.2013
- Assessed data and information to check entries, calculations and billing codes for accuracy.
- Coded invoices and other records to maintain organized and accurate records.
- Reconciled vendor statements on a regular basis ensuring all open items are addressed promptly.
- Reviewed expense reports for accuracy prior to processing payments.
- Completed special projects as assigned by senior leadership team members.
- Assisted in the development of new accounting processes that improved efficiency across departments.
- Maintained financial records, including accounts receivable and payable and general ledger.
- Developed procedures for maintaining accurate records of transactions in accordance with GAAP principles.
- Reviewed and processed invoices, payments, receipts and other financial documents to ensure accuracy.
- Generated reports for management review using accounting software programs such as QuickBooks.
- Resolved customer inquiries related to billing issues or payment status updates.
- Verified accuracy of financial data before entering it into the system.
- Received and recorded cash, checks and transfers.
- Reduced financial discrepancies by accurately managing accounting documentation.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Monitored loans and accounts payable to confirm payments are current.
- Checked postings and documents for correctness, accuracy and proper coding.
- Performed bookkeeping and accounting consulting services.
Education
High School Diploma -
Loyola Sacred Heart High School
MissoulaSkills
- Data Entry
- File Maintenance
- Payment Reconciliation
- Accounting and Bookkeeping
- Invoice Creation
- Report Preparation
- Transaction Management
- Data Entry and 10-Key
- Invoicing and Billing
- Inventory Management
- Quickbooks
- Customer Relations
- Financial Research
- Precision and Accuracy
- Reconciling Accounts
- Attention to Detail
- Complaint Resolution
- Vendor Relationships
- Personal Bookkeeping
- Handling Confidential Materials
- Purchase Orders
- Bank Statement Reconciliation
- Document Coding and Classification
- Accounts Receivable
- Bill Payment and Recordkeeping
- Vendor Relationship Management
- Word Processing
- Relationship Building
- Bookkeeping Support
- Statement Review
- Accounts Payable
- Accounting and bookkeeping
- Expense Tracking
- Payroll Administration
- Payment reconciliation
- Cash Flow Management
- Internal Controls
- Invoice creation
- Payroll Processing
- Bank Reconciliation
- Invoice Processing
- General Ledger Management
- Spreadsheets
- Payroll processing capability
- Purchase Order Management
Timeline
Head Bookkeeper
Anderson’s Heating, Air Conditioning & Plumbing
10.2023 - Current
Accounting Technician
Minuteman Aviation
09.2020 - 06.2022
Accounting Technician
Coulston Accounting, P.C.
09.2006 - 09.2013
High School Diploma -
Loyola Sacred Heart High School
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