Jeannie Roe
Abingdon,MD
Summary
Detail-oriented and driven Executive Administrative Assistant with expertise in problem-solving and managing daily office functions. Uniquely qualified to handle VIP visitors and guests. Officiant in MS Office Suite and office communications equipment operations.
Overview
32
32
years of professional experience
Work History
Office Manager's Assistant
Paint Mongers
Joppa, MD
09.2011 - Current
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Managed budgets, appointment scheduling.
- Maintained computer and physical filing systems.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Payroll.
Daycare Provider
Self-employed
Abingdon, MD
01.2007 - Current
- Maintained safe play environment by emphasizing and maintaining cleanliness and organization.
- Maintained effective schedule balance between rest periods, active play and instruction.
- Met with parents about daily activities, positive developments and issues.
- Taught children to organize toys, wash hands and share by leading by example.
- Enforced rules and managed behavior through developmentally appropriate discipline.
- Planned and guided age-appropriate tasks like reading and crafts.
- Introduced children to educational games and activities to boost learning.
Executive Administrative Assistant
Army Environmental Center
Edgewood, MD
05.2004 - 01.2007
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and updated schedules for executives.
- Used software to coordinate meetings, appointments and tasks senior executives.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Scheduled appointments and handled calenders for senior leadership.
- Prepared presentations, materials and documentation for use executives in meetings and engagements.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Transcribed phone messages and relayed to appropriate personnel.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
Administrative Assistant
Army Environmental Center
Edgewood, MD
04.2002 - 05.2004
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Arranged rapid office equipment repair and maintenance with vendors.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Created PowerPoint presentations for business development purposes.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Maintained staff directory and company policy handbook for human resources department.
Data Entry Clerk
Army Environmental Center
Edgewood , MD - Maryland
09.2001 - 04.2002
- Completed data entry tasks with accuracy and efficiency.
- Scanned documents and saved in database to keep records of essential organizational information.
- Entered numerical data into databases with speed and accuracy using 10-key pad.
- Sorted documents and maintained organized filing process.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence and creating reports.
- Corrected data entry errors to prevent later issues such as duplication or data degradation.
- Verified accuracy of data before transcribing.
- Received incoming calls and handled data requests from internal stakeholders.
- Drafted reports for upper management as directed.
Education
Joppatowne High School
Joppa, MD05.2001
Skills
- Visitor Greeting
- Payroll Administration
- Multitasking and Time Management
- Multi-Line Telephone Systems
- Correspondence and Memos
- Sorting and Delivering Mail
- Travel Arrangement Coordination
- Master Calender Management
- Meeting Agenda Preparation
- Office Supplies and Inventory
- Bookkeeping and Basic Accounting
- Document Filing and Retrieval
- Records Management Databases
- Spreadsheet Creation and Tracking
- Administering Payroll
- Advanced Excel Spreadsheet Functions
- Organizing Staff Schedules
- Special Event Projects
- Activities planning
Timeline
Office Manager's Assistant
Paint Mongers
09.2011 - Current
Daycare Provider
Self-employed
01.2007 - Current
Executive Administrative Assistant
Army Environmental Center
05.2004 - 01.2007
Administrative Assistant
Army Environmental Center
04.2002 - 05.2004
Data Entry Clerk
Army Environmental Center
09.2001 - 04.2002
Joppatowne High School
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