Jeannine Henry
Nevada City,CA
Summary
Efficient Payroll Administrator, knowledgeable about managing payroll for employees each period. Adept at reviewing and correcting records, processing payments and funding accounts. Ready to bring 20+ years of progressive experience to a new permanent role.
Overview
16
16
years of professional experience
Work History
Payroll Administrator
SF Motors Inc, DBA SERES EV
01.2020 - 01.2024
- Process bi-weekly payrolls using ADP WFN
- Manage Time & Attendance using ADP WFN
- GL & Payroll Reconciliation
- Entered New Hires and Managed Off Boarding & Exit Interviews
- Manage Multi-State Payrolls
- Manage 401k/Roth uploads to Fidelity, Feedback Deferrals, Reconciliations and NDT & 401 Audits
- Assist HR and Recruiting when necessary
- Excel , Word & Powerpoint
- Implemented effective filing systems for both electronic and physical documents related to payroll processing, ensuring easy access when needed.
- Maintained up-to-date knowledge of changes in labor laws affecting payroll administration to ensure ongoing compliance.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Supported the overall financial health of the organization by ensuring accurate and timely payroll processing, contributing to a positive work environment.
- Resolved issues pertaining to tax filings by collaborating with state agencies and internal departments promptly.
- Coordinated with HR personnel to verify accuracy and completeness of employee information.
- Streamlined payroll processes by implementing efficient software and automation tools.
- Played an instrumental role in reducing manual intervention through the implementation of automated timekeeping systems.
- Prepared detailed reports on payroll activities for management review, highlighting areas requiring improvement or attention.
- Calculated wages, deductions and bonuses in accordance with company policies.
- Contributed to cross-departmental communication by participating in meetings and sharing relevant payroll updates with team members.
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Managed accurate records of employee time off, leave balances, and attendance for precise pay calculation.
- Assisted in the creation of clear guidelines outlining acceptable timesheet submission practices among employees.
- Maintained confidentiality of employee records and payroll information.
- Collaborated closely with HR and accounting teams to coordinate benefits deductions, tax withholdings, and other adjustments.
- Processed termination and manual checks for employees in accordance with company policies.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Managed employee records on database to maintain accuracy and updated information.
- Developed and implemented payroll procedures to streamline workflow.
- Provided excellent customer service by addressing employee inquiries about their paychecks promptly and accurately.
- Processed payroll garnishments such as tax liens and child support.
- Facilitated year-end reporting by preparing accurate W-2 forms for all employees within required deadlines.
- Audited timesheets and payroll records for accuracy.
- Submitted reports on payroll activities.
- Assisted in the successful migration of payroll systems during a company-wide software upgrade without disruption to operations.
- Reduced errors in payroll calculations with meticulous attention to detail and thorough data verification.
- Excellent communication skills, both verbal and written.
- Gained strong leadership skills by managing projects from start to finish.
- Self-motivated, with a strong sense of personal responsibility.
- Acted as a team leader in group projects, delegating tasks and providing feedback.
HR/Payroll Specialist
Chevrolet of Stevens Creek
03.2018 - 09.2019
- Process weekly, semi-monthly & commission payrolls using ADP Payroll Plus software.
- Manage, review and correct employee time sheets using CDK Accounting Drive.
- Process applications background and drug screenings for potential New Hire candidates.
- Prepare offer letters and prepare all New Hire packets & Onboarding.
- Calculate/Update Sick and Vacation (PTO) Accruals.
- New Benefit Enrollment and Benefit Management.
- Maintain HR personnel files.
- Managed Terminations and Exit Interviews.
- Process Vendor AP Checks using CDK Accounting Drive.
- Calculating monthly sales commissions for vehicle sales.
- Month-end close procedures; Prepare Payroll Reports, Calculate Vacation (PTO) Accruals and balance monthly vehicle sales commissions.
Controller
Second Start Learning Disabilities Programs/Pine Hill School
12.2014 - 11.2017
- Process bi-weekly payrolls using Pinnacle/M-Pay software, manage employee time clock administration, and process new hire paperwork.
- Improved the efficiency of the organization's financial operation by creating new processes around financial, purchasing and property control.
- Streamlined annual audit process, working closely with external auditors to ensure accurate representation of company''s financial position.
- Ensured timely financial statement preparation, allowing for better decision-making and strategic planning.
- Increased cash flow by diligently managing accounts receivable and implementing effective collection strategies.
- Review, advise and implement on a yearly basis, benefit decisions for Health and Welfare Plans & Retirement Plans.
- Manage month-end accounts receivable billings and managed accounts payable with weekly check runs using Quickbooks.
Accounts Manager/Accounts Payable
Australian Tanning Company
05.2014 - 12.2014
- Calculate and prepare accounts payable checks according to established procedures using QuickBooks.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper coding.
- Receive and record cash, checks, and EFT transactions.
- Prepare bank deposits by compiling data from Salon Directors, verifying and balancing receipts.
- Classify, record, and summarize numerical and financial data to compile Sales and Tan tax reports, and filed appropriate online prepayment vouchers to the Franchise Tax Board.
- Create and prepare month-end reports for inventory valuation.
- Maintained credit card reconciliations, and helped to gather information for month-end close procedures.
Internal/Payroll Accountant
Moss Adams LLP
01.2008 - 02.2014
- Calculate, prepare and issue client bills for company Partners.
- Met deadlines while ensuring accuracy for payroll and financial reporting.
- Managed employee time sheet administration, processed new hire paperwork, and bi-weekly payrolls for the organization.
- Managed and tracked sick, personal, and vacation accruals.
- Prepared bank reconciliations and balanced month-end reports.
- Approved and processed expense reports.
- Organized lunches for company seminars and workshops.
- Also was involved in event planning and retirement parties.
Education
Bachelor of Arts - Business Administration; Human Resource; Sociology
Ashford University
Clinton, Iowa07.2012
Skills
- Payroll Practitioner (ADP WorkForce Now)
- Multi-State Payroll Experience
- GL & Payroll Reconciliation Experience
- Manage Time & Attendance
- 401k/Roth Uploads and Reconciliation Audit Processes
- Compliance, Change Control & Applying Updates/Fixes
- Assist HR and Recruiting with Special Projects
- Excel, Word & Powerpoint
- Outlook & Microsoft Teams
- Detail Problem Solving & Leadership Skills
- Employee Training
- Employee Relations
- Timekeeping
- Automated and Manual Check Processing
- Dependable and Adaptable
- Bookkeeping skills
- Direct Deposit Setup
- Payroll Policies
- Investigating discrepancies
- Legal Compliance
- Upgrading systems
Personal Information
Title: Payroll Professional
Projects
Implementation of ADP WorkForce Now project from start to finish
Timeline
Payroll Administrator
SF Motors Inc, DBA SERES EV
01.2020 - 01.2024
HR/Payroll Specialist
Chevrolet of Stevens Creek
03.2018 - 09.2019
Controller
Second Start Learning Disabilities Programs/Pine Hill School
12.2014 - 11.2017
Accounts Manager/Accounts Payable
Australian Tanning Company
05.2014 - 12.2014
Internal/Payroll Accountant
Moss Adams LLP
01.2008 - 02.2014
Bachelor of Arts - Business Administration; Human Resource; Sociology
Ashford University
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