Jeena Jacob Joseph
Missouri city
Summary
Experienced in managing and coordinating multiple research projects as the lead. Assisted in managing, planning, and overseeing projects and experienced in launching and spearheading new program initiatives along with the leadership team. An able leader, team-player supporting stakeholders with identification, preparation, coordination, and preparing of quarterly reports. Excellent oral and written communication skills with more than 10 years of experience in conducting, coordinating, and managing various clinical research projects. Assisted in supervisory responsibilities that includes interviewing new candidates, mentoring. Proficient in Epic, CORE, OnCore, MOCLIP, BIMS and Microsoft office.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Program Manager
Translational Molecular Pathology
03.2024 - Current
- Support formal review and evaluation of research projects in collaboration with the TMP Programmatic Team.
- Develop operational plans and coordinate implementation.
- Prepare meeting agendas, document minutes, and deliver monthly reports to project leadership.
- Create graphics, charts, tables, and presentation materials, compile reports and event support materials.
- Coordinate research team assignments and facilitate cross-team communication.
- Track and report project status through centralized data project logs.
- Monitor research budgets and support expenditure justification as needed.
- Ensure protocol compliance for patient eligibility, treatment, and follow-up through coordination with physicians, PIs, and sponsors.
- Coordinate protocol-required testing, specimen collection, data capture, and documentation.
- Mentor and train new staff on role-specific research functions.
- Manage workload distribution, workflow oversight, and quality control for sample collection, processing, and shipment.
- Lead preparation of research, administrative, and regulatory documents for trial submission and activation.
- Lead data review, analysis, and interpretation for research projects.
- Ensure compliance with institutional policies, CFR, and Good Clinical Practice (GCP) guidelines.
- Monitor clinical workflows to ensure proper execution of eligibility and informed consent processes.
- Maintain and update public trial reporting platforms (ClinicalTrials.gov, NCI CTRP).
- Manage and utilize institutional and departmental research systems including MOCLIA, ePRTCL, CORe, CTMS, Prometheus, REDCap, Foundry, and related databases.
- Communicate institutional clinical research updates to research staff.
Program Manager
Neuro Oncology
05.2023 - 03.2024
- Assist the Program Director in conducting formal reviews and evaluations of programmatic research projects.
- Offer administrative coverage for specified programs (Neuro Health Initiative, NHI), PROACTIVE Program and facilitate communication for Data Team assignments.
- Maintain a comprehensive log of data projects, keeping the Program Director informed of their status.
- Track grant, contract, foundation, and philanthropic funding for the PROACTIVE program.
- Prepare graphics, charts, tables, and materials for presentations, and manage meeting agendas and minutes.
- Implement plans, provide interim reports, and oversee the research budget with justifications for expenditures.
- Support the Clinical Research Internship program as needed, collaborating with the Program Director and departmental personnel to establish a robust platform for clinical research.
- Facilitate the preparation of research, administrative, and regulatory documents for submission and clinical protocol/trial activation.
- Manage agreements and monitor their status according to departmental and institutional guidelines.
- Collaborate with Clinical Research Finance and legal teams on Scientific Research Agreements (SRAs) and Material Transfer Agreements (MTAs).
- Develop a comprehensive understanding of the research trial process, including eligibility criteria.
- Stay informed on updates and maintenance of public websites, such as the Food and Drug Administration (FDA) clinical trials.gov website and the NCI Clinical Trials Reporting Program (CTRP) website.
- Stay up to date on departmental (MOCLIA) and institutional databases, including ePRTCL, CORe, Clinical Trial Management System (CTMS), Prometheus, MOCLIP, RedCap, Foundry, and ClinicalTrials.gov, among others.
Senior Coordinator, Clinical Research Program
Translational Molecular Pathology
12.2021 - 05.2023
- Initiated and led the Patient MOSAIC consenting role from its inception in collaboration with the Research Nurse manager.
- Assists, introduces, and implements new workflows to the team members and delivering results to the leadership team.
- Supports the Scientific Director and Research Nurse manager in the smooth functioning of the various components of the project.
- Collaborates with different stakeholders of the Patient MOSAIC project in identification of patients, preparation, coordination, and submission/tracking of samples.
- Functions as a point of contact for various overarching projects of Patient MOSAIC.
- Supports in analyzing issues, identifies, and implements solutions along with monitoring results.
- Reviews and performs quality checks on data collection and study documentation and works with the data integration team in building reports.
- Provides coverage for the Research Nurse manager in the Patient MOSAIC project.
- Provides training for the clinical research staff on in-house database guidelines and practices.
- Leads in enrolling and consenting patients to the MOSAIC initiative program.
- Manages, directs, and coordinates project daily/weekly activities, plans, organizes, and conducts all aspects related to the project.
Coordinator, Clinical Research Program
UTMD Anderson Cancer Center
05.2015 - 11.2021
- Protocol manager for Patient derived Xenograft studies, cfDNA (PA11-0852) for clinical trials.
- Lead for rare tumor initiative project and MOSAIC Initiative study.
- Role includes managing, directing, and coordinating project daily/weekly activities, plans, organizes, and conducts all aspects related to the clinical trials demonstrating oversight while supporting the Study Chair.
- Tasks included auditing work performance, training of new staff and re-training staff to improve quality.
- Keeping up with the documentation and training log.
- Maintains knowledge of the research process and resources available for efficient management of the research protocol.
- Supported the regulatory personnel of the department in regulatory assistance.
- Attends and leads meetings routinely and responsible to make sure action items are addressed in a timely manner.
- Works effectively to onboard new workflows of the same protocol.
- Oversees training of new research Clinical Study Coordinators and other research data coordinators; responsible for assessing and assigning workload as relates to protocol management and data management; directs and assists clinical study coordinators in protocol management, clinical content tool/treatment plans; helps establish yearly goals and evaluates performance of research staff.
- Initiates and leads in consenting, screening, and registration of patients in the CORE and running reports in the Core to evaluate the enrollment in the study.
- Schedules and monitors study participation and attendance.
- Prepares reports as per needed.
- Proficient in tracking samples like blood, germline, saliva, stool, nail clippings.
- Worked alongside institutional sample tracking systems like BIMS, IPCT LAB, ICT LAB and external collaborations like Champions, Guardant etc.
- Successfully led the sample tracking project (Clearing House cfDNA project) that included the consenting, tracking samples during the clinical trial period, collaborated with the lab manager, and submitted monthly reports to the leadership.
- Worked as lead data reviewer for the IPCT clinical data team for the MOCLIP database.
- Trained fresh staff in data entry and managed quality checking.
- Worked with data integration team of the department in building reports and alerts for the smooth functioning of various IPCT projects.
- Maintained the database for important level of accuracy.
- Mentored coworkers and trained fellows and junior faculty to retrieve clinical data elements for the clinical-molecular database MOCLIP.
Senior Coordinator, Research Data
UTMD Anderson Cancer Center
09.2014 - 05.2015
- Effective data management of the Institute data portal with over 42,000 patients by collecting and organizing data for project reports, presentations and data entry (MOCLIP).
- Reviewed patient eligibility for potential study cases with research nurses and IPCT Medical Director and oversaw consenting and recruitment of patients to protocols.
- Trained fresh staff on database entry by following the IPCT data guidelines.
- Consented, screened, and registered patients in the CORE and ran reports in the Core to evaluate the enrollment in the study.
- Schedules and monitors study participation and attendance.
Research Coordinator 1
Baylor College of Medicine
05.2013 - 05.2014
- Assembled protocol concept sheets under the direction of the PI.
- Assisted in the submission of new protocols and the revision of existing protocols and edit informed consent forms to be protocol specific.
- Managed completion of data forms including project related regulatory documents, case report forms, protocol-related training certificates of all personnel.
- Transferred patient information into the electronic database and case books.
- Reviewed medical records to extract data points.
- Assisted with data entry into database and casebooks.
- Recruited and screened patients via medical chart review or at the clinic for eligibility criteria for the study and conduct patient interviews to participate them in the study.
- Extracted data from electronic medical record for patient demographics, laboratory tests, pathology, treatment, reports, and other pertinent information on patients.
- Conducted literature searches and coordinate data and maintain contact with other department personnel in participating studies.
Research Assistant 1
University of Texas Health Science Center at Houston
Houston
11.2010 - 05.2013
- Prepared IRB documents and assisted with answering IRB Committee questions for the PI and submitted for final approval.
- Completed all study forms, study protocols, informed consent and other forms of documentation as needed.
- Preparing document forms for grant submissions under the supervision of the PI and FDA communications as part of grant submissions.
- Screened cases for study eligibility as directed by PI.
- Enrolled patients, and monitoring progress according to the study regulations and protocols and assisted in material transfer agreements for the multi-site clinical trial.
- Abstracted clinical data from medical records into study database (JMP SOFTWARE) for analysis.
- Worked closely with trauma registry in comprehending and abstracting medical information of patients from the registry and medical records of the patients.
- Choosing data variables from the trauma data dictionary for collecting information for the observational study under the supervision of the PI.
- Other tasks included data entry, upkeep of clinical / regulatory documentation.
- Maintained research documentation in accordance with laid down policies.
- Maintaining confidential records of collected data, ensuring accuracy and integrity of data.
- Adhered to the policies and procedures related to conduct of clinical trials as delineated in the department training manual and presented at weekly training meetings.
Assistant Consultant Homeopath
Rehna Homeohospital
Kollam
01.2009 - 12.2009
- Conducted patient interview and examination.
- Collected clinical data of patient interviews.
- Maintained confidential patient files.
- Homoeopathic treatment for various diseases.
- Monthly community prevention programs on AIDS, Drug addictions and Smoking and Tobacco.
Education
Master of Health Care Administration -
Purdue University Global
11.2021
Advanced training in Transaction Analysis -
Institute for counseling and transactional analysis (ICTA)
India11.2008
Bachelor of Homoeopathic Medicine and Surgery -
Government Homoeopathic Medical College
Thiruvananthapuram, Kerala, India09.2008
Skills
- Data Management
- Consenting and Screening Management
- Sample Management and Quality Assurance
- Protocol Coordination and Training
Certification
- Registered under Travancore-Cochin Medical Practitioners’ Act, 1953 in Homoeopathic medicine.
- Certified by Council of Homoeopathic Medicine- Kerala, India. (Registration number: 8327)
- Clinical Research Education Course (2-day Course) 10/01/10 and 04/01/13
- Currently working on the process of completing the LEADing Self Accelerate program at the institution.
Accomplishments
- 2018, Launch of institution recognized Apollo rare tumor initiative project.
- Launch of Prospective Evaluation of Large-Scale Next Generation Sequencing (CMS400) in the Therapeutic Management of Patients with Advanced Cancers: A Pilot Study.
- Launched two other research projects, now recognized as standard of care procedures at MD Anderson cancer center.
References
Available upon request.
Hobbies and Interests
- Reading
- Traveling
- Active member of a local church
- Sunday school teacher/superintendent for the young adults’ group/Children’s ministry
Publications
Abstract 3056: Baseline cfDNA characteristics and evolution of cfDNA profile during treatment with selective FGFR inhibitor TAS-120., Tyler Moss, Jordi Rodon, Holly Oakley, Michael Kahle, Daniel D Karp, Shubham Pant, Jeena Jacob, Victoria M Raymond, Richard B Lanman, Lawrence Kwong, Mark Routbort, Nital Soni, Jerry Huang, Milind Javle, Funda Meric Bernstam
Recognitions
- 2016, Received promotion for successfully leading and managing a project.
- 2016, Received recognition award for hard work and dedication from the M. D. Anderson Genomic medicine department administration board.
- 2018, Received recognition for hard work and dedication from the M. D. Anderson Genomic medicine department administration board.
Timeline
Program Manager
Translational Molecular Pathology
03.2024 - Current
Program Manager
Neuro Oncology
05.2023 - 03.2024
Senior Coordinator, Clinical Research Program
Translational Molecular Pathology
12.2021 - 05.2023
Coordinator, Clinical Research Program
UTMD Anderson Cancer Center
05.2015 - 11.2021
Senior Coordinator, Research Data
UTMD Anderson Cancer Center
09.2014 - 05.2015
Research Coordinator 1
Baylor College of Medicine
05.2013 - 05.2014
Research Assistant 1
University of Texas Health Science Center at Houston
11.2010 - 05.2013
Assistant Consultant Homeopath
Rehna Homeohospital
01.2009 - 12.2009
Master of Health Care Administration -
Purdue University Global
Advanced training in Transaction Analysis -
Institute for counseling and transactional analysis (ICTA)
Bachelor of Homoeopathic Medicine and Surgery -
Government Homoeopathic Medical College