JEFF MAYANJA
Washington,DC
Summary
Experienced Financial, Sourcing & Procurement Professional with a demonstrated history of working in the industry. Skilled in contract negotiation & management, procurement and financial analysis, software and hardware asset management, customer service. Strong purchasing professional with a Post Grad Diploma in Procurement and and Supply.
Overview
11
11
years of professional experience
Work History
Procurement Analyst
Headspace Health
01.2023 - Current
- Provides high-level financial and procurement operational support work and analysis for the senior leadership of the Technology Department
- Ensure that the overall financial and procurement operations of the organization are running smoothly and maintaining professionalism while delivering outstanding customer service in a fast paced environment.
- Collaborate with teams across the organization to assist in the procurement process for all software entering the corporate environment
- Act as a point of contact throughout the software procurement process, working with a variety of stakeholders, to ensure business goals are met
- Provide input and data related to the development of annual budgets
- Maintain accurate records of procured software, licensing structure, and contracts
- Proactively work with vendors and representatives to anticipate renewals and cost-savings opportunities
- Work with Corp IT Support to maintain hardware standards and proper inventory levels to support the business
- Work closely with Accounting to ensure all purchases are invoiced properly and allocated to the appropriate functional units
- Maintain a database of all Account Executive, Customer Success Representatives, Sales Engineers, etc to ensure proper support channels exist for all SaaS platforms and services
IT Asset Manager & Procurement Specialist
The Washington Post
04.2022 - 01.2023
- Managed IT equipment and software lifecycle including maintenance of asset management system of ServiceNow
- Partnered with vendors to ensure their processes are in alignment with my organization’s and in conjunction to ensure effective delivery of services for example vendors are required to submit their invoices through our online portal called invoice manager
- Managed all day-to-day contractual and commercial requirements arising within the categories of responsibility including, RFx preparation, vendor selection, contract preparation, contract negotiation and administration, strategic vendor management and both internal external representation of the procurement function
- Built and maintained relationships with business units and internal stakeholders, advising on sourcing options, strategies and implementation
- Analyzed, documented, and improved ITSM application asset management workflows to provide effective delivery of services
- Ensured that more than 10,000 IT Assets are well organized, up-to-date, and auditable with over a 99% success rate
- Reviewed asset requests to determine stock availability and submit procurement requests for IT hardware and license needs
- Collaborated with finance leadership and administration to support PCard purchase requirements and invoicing processes
- Led the end-to-end sourcing process of lower complexity to medium sourcing initiatives: from requirements development to RFx development, supplier selection, supplier negotiations, and contract drafting, all in accordance with Corporate Purchasing Policies
- Proactively identified supply chain and operations related challenges and determined solutions to supply chain in ambiguity
- Worked with business stakeholders, procurement management, and legal to frame and develop project objectives, requirements, and contracting objectives prior to supplier engagement
- Acted as a primary contact point with potential suppliers during the RFx, selection, and negotiation process
- Managed new and existing contracts to anticipate and prepare for ongoing renewals through our internal software system known as Linksquares
- Worked closely with legal and risk groups to ensure consistent communication and socialization of significant legal and risk issues throughout the negotiation process.
Financial & Procurement Analyst
Institute of International Education
01.2020 - 03.2022
- Issued purchase orders, arranged payments, reconciliation and tracked expenses against budget; created reports and budget forecasts
- Review contracts & liaise with the contracts team to fully execute vendor agreements
- Managed reporting data in project dashboards, provided status reports, scheduling and led team meetings for reporting updates
- Served as primary point of contact for cross collaborative efforts involving program finance, technology and procurement teams
- Coordinated all cost center transfer corrections/reclass activity monthly in collaboration with the finance and IT department staff
- Administered payment requests and invoices; scheduled payments to vendors and monitored expenses against budget
- Utilized Concur to reconcile departmental monthly expense reports
- Ensured timely submission of payments to service providers and vendors via Peoplesoft.
Operations & Internal Audit, Administrative Assistant
Elizabeth Glaser Pediatric Aids Foundation
06.2019 - 01.2020
- Provided administrative support to the Chief Operations Officer and Senior Director of Internal Audit & Risk Management
- Prepared and modified documents including correspondence, reports, drafts, memos and emails; coordinated meeting logistics
- Aided in writing, editing and formatting documentation and deliverables, prepared and processed travel expense reports
Office Support Specialist
Commonwealth of Massachusetts
12.2017 - 05.2019
- Assisted with the follow-up business from board meetings; informed parties of minutes, decisions made and future correspondence
- Served as a liaison between the board, licensees and public including answering correspondence related to regulations and policies
- Maintained files and records such as complaints, correspondence, electronic records and telephonic responses/inquiries.
Procurement Officer
Spears Motors Limited
04.2012 - 06.2016
- Managed procurement systems, analyzed and prepared procurement information for decision making on behalf of financial officers
- Actively source local suppliers and facilitated communication to ensure procurement and fulfillment goals were met
- Monitored and tracked purchase records and payment to suppliers; ensured all purchase orders were received in a timely manner
- Prepared monthly and annual reports on departmental activities, processed payment documentation for financial accounts department
Education
USAID Rules & Regulations: Grants & Cooperative Agreements—Humentum Operations Management Certification—Cornell University Project Management in Development (PRO) Certification— -
Post Grad Diploma - Procurement & Supply
Chartered Institute of Procurement and Supply
Bachelor’s Degree - Psychology
Makerere University
Skills
- SKILLS & EXPERTISE
- Jira
- ServiceNow
- Google workplace
- Microsoft Office Suite
- People Soft
- Intelagree
- IProcurement
- VisoTrust
- Airbase
- Zoom
- Contract Negotiation
- Vendr
- Process Improvement
- Concur
- Linksquares
- Peoplesoft
- Vendor Negotiations
- ERP Reporting
- Accounts Payable and Accounts Receivable
- Organizational Systems
- Process and Performance Improvement
- Office Supplies and Inventory
- Global Supply Chain Management
- Request for Quotation (RFQ)
- ERP and Supply Chain Software
- Procuring Goods and Services
Timeline
Procurement Analyst
Headspace Health
01.2023 - Current
IT Asset Manager & Procurement Specialist
The Washington Post
04.2022 - 01.2023
Financial & Procurement Analyst
Institute of International Education
01.2020 - 03.2022
Operations & Internal Audit, Administrative Assistant
Elizabeth Glaser Pediatric Aids Foundation
06.2019 - 01.2020
Office Support Specialist
Commonwealth of Massachusetts
12.2017 - 05.2019
Procurement Officer
Spears Motors Limited
04.2012 - 06.2016
USAID Rules & Regulations: Grants & Cooperative Agreements—Humentum Operations Management Certification—Cornell University Project Management in Development (PRO) Certification— -
Post Grad Diploma - Procurement & Supply
Chartered Institute of Procurement and Supply
Bachelor’s Degree - Psychology
Makerere University
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