Jeffrey Scott Hooper
Mooresville,United States
Summary
Accomplished Budget Analyst with extensive experience at the Department of Veterans Affairs, specializing in financial budgeting and organizational management. Demonstrates expertise in advanced Excel, enhancing budget allocation and forecasting accuracy. Notable achievements include significant improvements in financial monitoring and administrative oversight, ensuring optimal budget variance tracking and resource utilization. Aims to leverage analytical skills to drive effective financial strategies within dynamic environments.
Overview
16
16
years of professional experience
Work History
Budget Analyst
Department of Veterans Affairs- OIT Front Office- Office of Chief of Staff
Washington DC, United States
03.2022 - Current
- Managed budgetary affairs under Chief of Staff's office.
- Provided expertise on budgetary policies, procedures, and best practices to Front Office leadership.
- Managed comprehensive assessment throughout budget formulation, execution, and reporting processes.
- Developed policies ensuring compliance with regulatory standards to streamline service-level budget estimates.
- Assist directors in harmonizing funding submissions with established objectives.
- Coordinated ITBF-aligned meetings to collect financial input from various service lines for MYP planning cycles.
- Negotiated optimal use of limited resources with management.
- Work closely with ITBF leaders and designated staff to ensure the Multi-Year Process is completed in a timely manner, ensuring that funding is available for the upcoming years for a continuous flow of funding for the needs of the Office of the Chief of Staff, including the needs of the CIO if a new priority presents itself due to changes in the needs of the overall organization supporting our Veterans.
- Ensured timely delivery of comprehensive action item reports to both ITBF and program offices upon request.
- Displayed current program obligations and expenditure reports as needed.
- Engaged with staff, peers, leadership and external counterparts on budget matters affecting operations via various communication methods.
- Leveraged proprietary software alongside presentation tools to effectively execute assigned responsibilities.
- Engaged with HR teams to identify staffing demands and analyze hiring patterns.
- Worked with department managers to design annual financial projections.
- Generated monthly assessments highlighting discrepancies between actual performance and planned objectives.
- Developed annual budget and compared actual expenses against projected budget.
- Monitored compliance with approved budgets throughout the year.
- Performed budget formulation work involving review and preparation of budget estimates and financial plans.
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
Lead Budget Analyst
Department of Veterans Affairs - Salisbury VAMC
Salisbury, United States
08.2020 - 03.2022
- Functioned as Lead Budget Analyst at Salisbury VAMC, overseeing diverse budgetary operations.
- Collaborated with Chief Financial Officer to offer strategic advice on budgetary policies.
- Directed the process of budget formulation and ensured accurate monitoring.
- Developed local budget instructions and policies for administrative officials.
- Advise administrative officials on how to align funding requests with program goals.
- Organized collaborative sessions to assess and align upcoming year's financial needs across services.
- Evaluated spending plans and balanced resource constraints through discussions with administrative leaders.
- Provided strategic recommendations to the finance board for approval of budgets.
- Budget execution duties include creating new fund control points by establishing budget elements in FMS and VistA.
- Configured financial limits in VistA system to streamline budget management processes.
- Reduced risk of Antideficiency Act breaches by enforcing restricted levels of access for fund control points.
- Maintain oversight on expenditures to manage budget limits effectively.
- Realigned financial resources through timely submission of TDA requests.
- Handled sanctioned TDA transactions in VistA and FMS with accuracy.
- Ensured accurate reconciliation of daily financial transactions across FMS and VistA platforms.
- Verified accuracy of AACS balances against SOA documentation.
- Executed cost transfer processes ensuring proper use of special program funds.
- Enhanced the SOA by integrating additional fund control points.
- Coordinated all budgetary year-end processes, final year-end purchase card accruals, and other closing transactions.
- Produced detailed analyses of program accomplishments by combining fiscal and non-fiscal information, aiding management's planning and decision-making processes.
- Generated and shared regular updates detailing departmental spending on labor, travel, and resources.
- Generated detailed reports on operational metrics and budget compliance for Salisbury VAMC.
- Served on Finance Board Committee.
- Drafted comprehensive section on Salisbury VAMC for inclusion in monthly VISN Executive Leadership Council meetings.
- Conducted quarterly service line reviews, seeking funding excesses, and redistributing surpluses to fund priority needs.
- Compiled and delivered requested action item documentation for VISN and program offices.
- Ensured timely updates to financial documents for effective monitoring and reporting.
- Addressed budget issues affecting Salisbury VAMC’s operations through various communication methods including presentations and electronic correspondence.
- Leverage various computer applications for efficient project completion.
- Maintained current knowledge of accounting principles and government regulations.
- Analyzed budget reports to identify discrepancies and recommend corrective actions.
- Assisted with the preparation of funding requests for new programs or initiatives.
- Developed annual budget and compared actual expenses against projected budget.
Budget Analyst
Department of Veterans Affairs - Iowa City Medical Center
Iowa City, United States
09.2012 - 08.2020
- Served as a Budget Analyst for the ICVAMC, and have the authority to act on a wide variety of matters pertaining to the budgetary affairs.
- Worked with the Chief Financial Officer, providing advice and consultation on budgetary policies, practices, and procedures.
- Responsible for the technical process of budget justification, formulation, budget execution, budget monitoring, and reporting.
- Budget formulation and justification duties include: developing local budget instructions and policies within the framework of mandatory requirements for use by administrative officials in preparing their budget estimates.
- Advise administrative officials on how to align funding requests with program goals.
- Conduct budget call meetings with all service lines to solicit program budget needs for the upcoming fiscal year
- Review budget estimates, and negotiate the priority of limited resources with administrative officials.
- Consolidate the results, and make recommendations to management and the local finance board committee concerning the amounts to be approved.
- Budget execution duties include creating new fund control points by establishing budget elements in FMS and VistA.
- Load budget ceilings for service line fund control points in VistA to facilitate user access to funding.
- Limit fund control point user access and funding levels to prevent unauthorized transactions and overspending.
- Track specific program expenditures, and calculate budgetary needs and excesses.
- Submit TDA requests to VISN and program offices as needed to realign funding
- Process approved TDA transactions in VistA and FMS
- Correct budgetary rejections between FMS and VistA daily.
- Reconcile AACS balances to balances on the SOA
- Process cost transfers in FMS to expend special-purpose program funding, and for the correction of errors.
- Enter adjustments to VistA ceiling balances to resolve discrepancies between FMS and VistA.
- Update the SOA to reflect the addition of new fund control points.
- Coordinate all budgetary year-end processes, final year-end purchase care accruals, and other closing transactions.
- Monitoring and reporting duties include: combining information from normal accounting and budgetary reports with data of a non-fiscal nature to produce comprehensive analyses of program accomplishments in financial terms to assist management in planning and decision-making.
- Prepare and disseminate weekly department books that report labor, travel, supplies, and other expenditures
- Prepare the monthly operating report and the current budget status report for the ICVAMC Finance Board Committee.
- Complete the ICVAMC’s portion of the VISN operating report for the Chief Fiscal Officer to present at the monthly VISN Executive Leadership Council meetings.
- Conduct quarterly service line reviews, seeking funding excesses, and redistributing surpluses to fund priority needs.
- Complete and submit action item reports as requested by VISN and program offices
- Maintain fund-tracking spreadsheets, and preset current program obligations and expenditure reports upon request.
- Other administrative duties include: communicating routinely with staff, peers, leadership, and appropriate counterparts outside the facility regarding budget issues that impact ICVAMC’s operational status through an appropriate medium: presentations, phone conferences, face-to-face meetings, electronic correspondence, memorandums, etc.
- Utilize computer applications such as spreadsheets, databases, word processing, presentations, and proprietary applications to accomplish project tasks.
- Developed annual budget and compared actual expenses against projected budget.
- Analyzed budgets and implemented action plans to rectify issues.
- Prepared monthly variance reports comparing actual results against planned targets.
TMS Administrator
Department of Veterans Affairs
Iowa City, United States
09.2008 - 09.2012
- Facility Coordinator of the TMS system.
- Maintain parameters in the TMS program.
- Ensure TMS training classes are offered as needed.
- Ensure TMS files are maintained appropriately by the local T&L unit.
- Produce training records as needed within the service line, or medical center.
- Work with all staff for issues with the system.
- Maintain contact with all service lines to ensure training needs are assigned to the appropriate staff.
- Report on completion rates to ensure that mandatory training requirements are met for the facility.
- Actively communicate and interact with individuals throughout the facility, and on a national level.
- Brief senior managers for the medical center on new requirements from the VISN and national level.
- Create reports utilizing Excel for the Iowa City Health Care System, VISN 23, and National teams for communication purposes.
- Prepared reports on various projects for management review.
- Facilitated training sessions for new employees on company policies and procedures.
- Compiled data from multiple sources into comprehensive reports for management review.
- Identified needs of customers promptly and efficiently.
- Worked closely with human resources to support employee management and organizational planning.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Provided excellent service and attention to customers when face-to-face or through phone conversations.
Education
Master's degree - Organizational Development
Upper Iowa University
Fayette, IA, United States12.2011
Bachelor's degree -
Upper Iowa University
Fayette, IA, United States03.2009
Skills
- Organizational management principles
- Financial Monitoring
- Administrative Record Oversight
- Budget Variance Tracking
- Budget Allocation
- Budget Development
- Financial Budgeting
- Advanced Excel Skills
- Budget Management
- Data-Driven Forecasting Methods
- Budget forecasting
- Proficient in GAAP
Affiliations
Federal Employees Credit Union, Board Member / Chief Financial Officer
Desiredlocations
- North Carolina, United States
Availability
Permanent, Telework, Full-time, Remote
Timeline
Budget Analyst
Department of Veterans Affairs- OIT Front Office- Office of Chief of Staff
03.2022 - Current
Lead Budget Analyst
Department of Veterans Affairs - Salisbury VAMC
08.2020 - 03.2022
Budget Analyst
Department of Veterans Affairs - Iowa City Medical Center
09.2012 - 08.2020
TMS Administrator
Department of Veterans Affairs
09.2008 - 09.2012
Master's degree - Organizational Development
Upper Iowa University
Bachelor's degree -
Upper Iowa University
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