Jeffrey Schoonover

Purchasing & Inventory Control Coordinator

My main role as the Purchasing and Inventory Control Coordinator is to plan and control the flow of goods and materials through the organization so each receiving location has sufficient inventory to fulfill customer’s needs. I accomplish this through running daily reports and purchasing materials in a timely manner based on Intercompany purchase orders which fulfill stock levels for multiple locations.

• Prepare and issue purchasing re-orders - Place standard orders for products as assigned, and expedite orders
• Work with vendors to obtain product information such as price, availability and deliveries
• Communicate with Store Managers and Distribution Center Manager on status of orders
• Maintain computer files for the following, but not limited to, purchase orders, vendor maintenance and vendor invoices.
• Place Special Orders for serialized equipment for all retail locations.
• Retail Sales Order conversions from open orders to recognized revenue.
• Verification of cost on vendor invoices and credit memos - authorize payment of invoices or follow up on discrepancies.
• Conduct physical inventory counts across multiple locations.
• Work with store managers and warehouse managers to determine inventory discrepancies and follow through to determine the reason for the discrepancy and provide resolution.
• Adjust reorder min-max quantities in POS for company and for individual locations for accuracy as needed.

Inventory Analyst

Contracted to manage I.T. commodities and hardware in a data center environment while working with clients, vendors, and internal customers to achieve maximum inventory logistic and procurement goals.

• Customer service - Work with clients, customers, and vendors to meet procurement and order fulfillment requirements.
• Effectively maintain, document, and coordinate daily incoming and outgoing shipments via carrier portals aligned with company policies.
• Inventory Management - Track serialized inventory movement throughout the supply chain.
• Coordination with all staff on all inventory levels through daily meetings and records management via multiple platforms, including Access, SharePoint, and Microsoft Teams.
• Provide support in creating and managing Materials Management database for all Inventory, including in and outbound hardware.
• Arrange for freight carrier pickups and delivery schedules.
• Coordinate with internal teams on shipments and verify incoming and outgoing shipments for accuracy and add/removed from Inventory database.
• Create and draft weekly dashboard for Client.
• Stock, label, and create bin locations on all incoming commodities.
• Developed barcoding and bin labeling project to improve inventory efficiencies.
• Prepare documentations (air bills, bill of ladings, shipping labels, etc.) for all shipments.

Evergreen Healthcare, Kirkland, WA

Buyer

Contract position as a Buyer supporting Materials Management and Purchasing teams including providing support to Distribution, Contracts Management, and Value Analysis Team.

• Work directly with suppliers/vendors obtaining quotes, product availability, and ETAs to support departmental requests in a timely manner.
• A self-starter establishing portal access building user profiles, provided resolution to aged purchase orders for multiple business units.
• Assisted with the implementation of PeopleSoft 9.2 and documented purchasing processes such as creating Manual POs, Capital POs, Requisitions from Existing Items, Non-inventory RTV orders, etc…
• Utilized PeopleSoft 9.2 experience creating purchase orders from requests, building initial purchase orders for “Bill Only” purposes, sourcing suppliers based on priority levels, and general system navigation to provide internal support.
• Key point of contact for building item files for Evergreen (Kirkland) and Evergreen (Monroe) business unit locations and the intricacies associated with it, including areas of “Category, Item Group, and Family Group” where accuracy is key, as well as accurately creating multiple units of measure and adhering to taxable status.
• Provided quick response times to requests for item builds from internal staff and from Value Analysis team. Showed demonstrated ability to work well and collaborate with my internal customers.
• Advanced product knowledge through physical inventories at multiple business units.
• Quick to learn new processes such as assisting Distribution with PAR Usage Reports as well as supporting Value Analysis and Contracts Management with Item Usage reports on a regular basis.

Order Management Specialist II

Provided support to multiple VPs of sales including 50 account executives, 20 regional managers, and a team of sales representatives for a $2 billion dollar I.T. solutions service provider.

· Drove monthly meetings with sales management reporting on open orders by division, aged inventory, proactive alternate source solutions, returns, expedited orders, open and closed actions items, Sales and PO cycle reports including open dollars, average days open, and order volume.

· Assigned and trained cross-functional teams on vendor portal management to efficiently fulfill customer deliverables through daily monitoring.

· Lead a team designed to resolve all high-level escalations such as order delays, logistic issues, shortages, duplicate shipments, price variances, margin concerns, and invoicing issues within an SLA of one hour.

· Presented sales management with weekly updates calling out staff's open order cases, escalations, order rejection rates, top manufacturers and product lines as sold by sales week over week.

· Performed trend analysis and management reporting to make recommendations for strategic changes within divisions based on data provided by Supply Chain Analytics.

· Conducted monthly vendor meetings obtaining pertinent information for quarterly based reporting, as well as participated in and uploaded to SharePoint daily Supply Chain meetings with Senior Leadership including all cross-functional teams worldwide.

Note: Employment gap from July 2014 to October 2014 was for the purpose of finding a better opportunity within the I.T. related field. This time was actively spent searching the right employment opportunity.

Procurement Specialist

Contributed to the success of all departments for procurement of MRO materials, I.T. Help Desk support, contract oversight, and office equipment services through vendor management, and project management dedication.

· Responsible for managing the procurement function including the issuance of Requests for Proposals(RFPs), bids, contract awards, amendments and cancellations.

· Monitor the compliance of the agency's procurement policies and procedures.

· Effectively executed purchasing practices using multiple software databases while being conscientious of various accounting structures, cost centers, department budgets, and project locations.

· Coordinated the procurement of all information technology equipment including desktop computers, laptops, monitors, cell phones, telephone systems, handheld devices, servers, hardware and software.

· Managed lease programs of all office equipment such as copiers printers, mail machines, folders, and water purification stations.

· Conducted all asset management tracking and disposition in accordance with state and federal regulations.

· Responsible for facilitating the agency's records retention and archiving.

· Provided Help Desk support and maintained all office equipment consumable inventory levels.

· Developed and implemented blanket purchase orders for all departments. Established a P-Card program for maintenance team and reconciled monthly invoicing.

· Monitored and maintained all agency notaries, as well as the contracts database list.

· Successfully carried out project management of a phone line and internet conversion.