JEMN CLAY

• Schedule and Coordinate: Manage the Dean’s calendar by scheduling meetings,

appointments, and coordinating travel arrangements.

• Document Preparation: Type and prepare various documents such as

correspondence, drafts, memos, emails, and reports that will be submitted to the Dean.

• Maintain Discretion: Handle sensitive topics and confidential information with the

utmost discretion and professionalism.

• Department/Institute Activities: Assist in organizing and coordinating activities,

events, and projects within the department or institute located in Manila and Makati.

• Office Support: Manage office operations by handling telephone

communications, greeting visitors, addressing administrative issues, and serving as a primary point of contact for students and external contacts.

• Delegated Functions: Perform tasks and responsibilities assigned by the Dean,

Associate Deans, and Academic Managers.

• Institute Affairs/Activities: Assist in the organization and execution of institute-

related events and activities.

• Financial Management: Handle financial tasks such as cash advances,

liquidation, reimbursement, and other official expenses.

• Project Management: Monitor and manage various projects within the institute,

ensuring they are progressing according to plan.

• Accreditation and Compliance: Assist in processes related to PACUCOA

Accreditation, ISO certification, and AACSB accreditation.

• Confidentiality: Maintain, control, and safeguard confidential documents and

materials.

• Conference and Meeting Coordination: Coordinate regular, special, and annual

planning conferences and meetings within the department.

• Planning and Training Activities: Assist in planning and organizing training

activities by preparing reports, training materials, and coordinating venue arrangements.

• Miscellaneous Tasks: Perform other job-related duties as assigned, ensuring the

role effectiveness

Assigned in accounting receivable department to monitor incoming invoices, files and and receipts to keep records organized and easily searchable.