Jen Charnecky
South Plainfield,NJ
Summary
Dedicated Senior Event Planner with a proven track record in coordinating diverse events across various industries. Expertise in strategic event planning, vendor management, and fostering strong stakeholder relationships has led to the successful execution of high-profile events. Demonstrated ability in project management and creative problem-solving ensures high-quality results within tight deadlines.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Senior Event Planner
Institute of Electrical and Electronics Engineers
Piscataway, USA
01.2020 - Current
- Establish and maintain relationships with key stakeholders, including C-level executives, vendors, and sponsors.
- Conduct pre-event site visits, assessing venue suitability and identifying potential logistical challenges.
- Ensure compliance with all health, safety, and legal requirements, minimizing risk and liability.
- Oversee project timelines and budgets with a focus on efficiency.
- Source, negotiate, and contract with venues and vendors.
- Negotiated contracts with venues, caterers, and audio visual providers to secure favorable terms and pricing.
- Build Cvent event registration sites, and manage communication.
- Manage comprehensive, large-scale rooming lists billed to master accounts.
- Facilitated virtual and hybrid meetings across multiple platforms including Webex, MS Teams, Google Meet, Zoom, OnAir.
- Ensure smooth operations at events through onsite support.
- Oversee contracts and approvals, utilizing Parley Pro, and manage vendor payments.
- Guide associate event planners using industry best practices and act as a Cvent Subject Matter Expert.
Program Coordinator I
Rutgers, The State University of New Jersey
New Brunswick, USA
09.2015 - 01.2020
- Delivered marketing and program coordination support.
- Coordinated around 100 annual student-focused campus events resulting in over 2,500 credit hours and generating more than $1M in tuition.
- Coordinated around 65 activities annually, utilizing course enrollment data to boost student participation, resulting in over 4,300 attendees.
- Increased attendance via strategic promotion using email marketing tools, such as Constant Contact and Trumpia.
- Managed attendee tracking through iCapture mobile lead system and EventSpot.
- Managed comprehensive planning of university-wide annual Pre-College Opportunities Fair with over 700 attendees.
- Organized summer and winter session student photo shoots.
- Conducted monthly sessions sharing pre-college information with prospective students and families.
- Hired, trained, and supervised student Event Ambassadors.
- Evaluated and sanctioned Summer Scholars applications through WizeHive, and delivered customer service throughout the process.
- Supported academic departments with summer and winter session course management, and faculty and staff workshop coordination.
- Secured student giveaways enhancing event marketing impact.
- Utilized SciQuest to process purchase orders and effectively managed budgets.
Marketing and Event Manager
Star Micronics America, Inc.
Somerset, USA
10.2010 - 08.2015
- Led corporate marketing communications and events, positioning company as an industry innovator.
- Managed PR and media relations, trade shows, product launches, sales support materials, and advertising efforts within a $2M budget.
- Managed all aspects of the company sales meeting, special events, and trade show coordination.
- Managed the marketing budget using attention to detail and supplier management.
- Developed integrated marketing campaigns to promote new products and increase brand awareness.
- Collaborated with the Product Manager to develop a new product roadmap and positioning within the market.
- Worked alongside PR Agency to develop press releases, white papers, sales materials and case studies.
- Researched, negotiated, and managed contracts for advertising campaigns.
- Designed comprehensive social media strategies.
- Optimized company's online presence through effective SEO and SEM strategies.
- Spearheaded the development and production of website content, email marketing campaigns, and product support collateral.
- Oversaw lead generation workflows and customer resource management via Salesforce.com.
- Assisted in executing distributor marketing initiatives encompassing advertising, trade shows, promotions and product announcements to enhance channel awareness.
- Oversaw loyalty initiatives for resellers and distributors.
Education
Bachelor of Arts - Communication Studies, Interpersonal/Organizational Communication, TV/Radio Production
Northeastern University
Boston, MA05-2004
Skills
- Strategic event planning and coordination
- Budget management
- Vendor sourcing and management
- Contract negotiation
- Event marketing and promotion
- Logistics coordination
- Time management and multitasking
- Creative thinker, and problem solver
- Customer service and relationship management
- Project management
- Data analysis and evaluation
- Team leadership
- Risk management
- Registration and housing management
Certification
- Cvent Event Management
- Digital Event Strategist
- Pandemic Compliance Advisor
Timeline
Senior Event Planner
Institute of Electrical and Electronics Engineers
01.2020 - Current
Program Coordinator I
Rutgers, The State University of New Jersey
09.2015 - 01.2020
Marketing and Event Manager
Star Micronics America, Inc.
10.2010 - 08.2015
Bachelor of Arts - Communication Studies, Interpersonal/Organizational Communication, TV/Radio Production
Northeastern University
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