Summary
Overview
Work History
Education
Skills
Timeline
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Jen Pease

Jen Pease

Waltham,MA

Summary

Highly intelligent, hard-working and experienced Executive Support Person & Coordinator searching out a symbiotic employee / employer partnership in a positive and productive work environment. Eager to learn and expand work capabilities and knowledge base. Adapts easily to new systems / technology and enjoys challenges. Demonstrated strong multi-tasker and right-hand assistant. Will quickly become a respected team-member. Knows the importance of strong positive communication.

Overview

25
25
years of professional experience

Work History

Executive Assistant

Agenus
Lexington, MA
04.2022 - Current
  • Organize and coordinate conferences and monthly meetings.
  • Respond to emails and other correspondence to facilitate communication and enhance business processes.
  • Process travel expenses, PO's and reimbursements for executive team and senior management group.
  • Work with senior management to initiate new projects and assist in various processes.
  • Streamline operations and prioritized tasks, allowing senior staff to increase productivity.
  • Coordinate events and work on ad hoc projects.

Executive Coordinator

Takeda
Cambridge, MA
06.2019 - 04.2022
  • Big Pharma; Portfolio & Finance, Strategy and Ops; R&D CFO's Office
  • Evaluated and generated the best domestic and international travel itineraries in preparation for up-coming meeting demands, to include the timely coordination of visas and additional state &/or country specific required documentation as well as detailed on-the-ground schedules.
  • Prepared timely expense report submissions without error.
  • Initiated purchase orders ensuring projects can proceed on time; lead weekly meetings with a representative cross section of management overseeing the end-to-end purchase order process to detect and resolve backlogs and delays within the executive leadership's departments - Negotiated venues and logistics for company events.
  • Remained fully engaged and productive through two company integrations and a pandemic.
  • Initiated up-and-coming executives to the benefits of brokering a positive, productive and robust working relationship with their new administrative assistant.

Senior Administrative Assistant

Small Pharma, Global Medical Affairs
Lexington, MA
12.2015 - 06.2019
  • Shire (acquired by Takeda in Jan 2019),
  • Oversaw Space Planning design overhauls during integrations, building transfers, and new employee growth.
  • Coordinated monthly "Lunch & Learn" meetings featuring national Neuroscience leaders, their travel and expenses.
  • Surpassed the average PO turnaround by 3-fold while supervising training on new processes and software.

Executive Assistant

Blue Cross Blue Shield
Boston, Waltham, MA
01.2007 - 09.2013
  • Assisted Chief Actuary, SVP; Senior Actuary, VP; & Department of 65
  • Streamlined actuarial exam process related to sharing resources, enrolling and traveling for exams equating to a large departmental cost savings
  • Hired and managed the department intern's workload and reviews

Education

Bachelor of Arts - International Affairs / Poli-Sci

University of Maine
Orono, ME
05.1994

Skills

  • Expense Reports
  • International & Domestic Travel Arrangements
  • Troubleshooting Vendor Relations
  • Process Improvement
  • Mentoring
  • Partnering
  • Interviewing Potential Hire Candidates
  • Windows Suite
  • Ariba
  • Coupa
  • Visio
  • MS Teams
  • Concur
  • Mondaycom
  • Oracle

Timeline

Executive Assistant

Agenus
04.2022 - Current

Executive Coordinator

Takeda
06.2019 - 04.2022

Senior Administrative Assistant

Small Pharma, Global Medical Affairs
12.2015 - 06.2019

Executive Assistant

Blue Cross Blue Shield
01.2007 - 09.2013

Bachelor of Arts - International Affairs / Poli-Sci

University of Maine

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Jen Pease