Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Jen Sieleman

Altoona,IA

Summary

Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Executive Assistant

Cision
05.2022 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for C-suite.
  • Created and managed office systems to efficiently deal with documentation.
  • Took notes and dictation at meetings.
  • Upheld strict timetables by maintaining accurate, balanced calendars.

Executive Assistant

Principal Financial Group Inc
03.2019 - 05.2022
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Facilitated training and onboarding for incoming office staff.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Used advanced software to prepare documents, reports, and presentations.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Conducted research and analyzed data to provide detailed reports on various business topics.
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Filed paperwork and organized computer-based information.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.

Executive Assistant to CEO & Project Manager

HomeServices Lending
12.2017 - 01.2019
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Used advanced software to prepare documents, reports, and presentations.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Conducted research and analyzed data to provide detailed reports on various business topics.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Transcribed meeting minutes to support sales, business development and senior management teams.
  • Organized and updated databases, records and other information resources.
  • Cultivated strong relationships with vendors and partners supporting administrative operations.
  • Coordinated office events, seminars and meetings for staff and clients.
  • Created reports, presentations and other materials for executive staff.
  • Built and managed processes for tracking and monitoring department performance.

Executive Assistant & IT Project Coordinator

Berkley Technology Services
08.2007 - 12.2017
  • Produced timely and accurate project status and performance reports, plan revisions, change notices and ad hoc reports regarding project.
  • Provided administrative project support to project team and key stakeholders from origination through implementation.
  • Coordinated project pipeline and assignments.
  • Identified issues, notified project team and assisted with resolution.
  • Monitored project progress, identified risks and took corrective action as needed.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Analyzed project performance data to identify areas of improvement.
  • Skilled at working independently and collaboratively in a team environment.
  • Self-motivated, with a strong sense of personal responsibility.
  • Proven ability to learn quickly and adapt to new situations.
  • Worked well in a team setting, providing support and guidance.
  • Worked effectively in fast-paced environments.
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Organized and detail-oriented with a strong work ethic.
  • Adaptable and proficient in learning new concepts quickly and efficiently.

Education

Bachelor of Science - Business Management

William Penn University
Oskaloosa, IA
05.2008

Skills

  • C-Suite Support
  • Resourceful
  • Schedule Management
  • Interpersonal Communication
  • Spreadsheet Tracking
  • Strong Problem Solver
  • Professional and Mature
  • Travel Administration
  • Presentation Development
  • Expense Reporting

Certification

  • Certified Notary Public, Iowa State Secretary - May 3, 2026

Timeline

Executive Assistant

Cision
05.2022 - Current

Executive Assistant

Principal Financial Group Inc
03.2019 - 05.2022

Executive Assistant to CEO & Project Manager

HomeServices Lending
12.2017 - 01.2019

Executive Assistant & IT Project Coordinator

Berkley Technology Services
08.2007 - 12.2017

Bachelor of Science - Business Management

William Penn University

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Jen Sieleman