Jenell Rebisz
Emerson,NJ
Overview
16
16
years of professional experience
Work History
Executive Assistant, Global Marketing
Cohen and Steers
01.2022 - Current
- Provide direct support CMO, SVP Head of Channel Marketing, SVP Head of Product, and4 Managing Directors
- Enable executive leadership team, and overall team of 37 to operate efficiently to achieve their strategic goals
- Liaise with multiple departments to ensure the senior leaders and their teams operate at peak efficiency
- Interact with Human resources and workplace functions department related to new hires and existing employees
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintain relevant procedures and guideline documents in the internal department website
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organize team town halls and team events
- Develop and maintain reliable working relationships with executive assistants and contacts, both internal and external
- Maintain the condition of the office and arrange for necessary repairs with facilities
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Sr. Administrative Assistant
RBC Wealth Management
01.2019 - 01.2022
- Provide direct support to the Complex Director and Assistant Complex Manager
- Strong skills in calendar management, travel arrangements and event planning
- Facilitate journal transactions, process wire and ACH transfers
- Organize and lead client meetings via WebEx and video teleconference demos
- Assist Business Risk and Compliance departments with correspondence materials for clients
- Prepare and distribute letters, memos, and reports, maintain office supplies, mailing lists and prepare and manage mailings
- Assist with preparation and production of high-quality reports and presentations
- Meticulous attention to detail, timely execution of all responsibilities, strong judgement and decision making
- Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
Corporate Event Staff
York Street Events
09.2018 - 01.2019
- Assisted in the logistical management of the corporate event within the financial industry
- Worked with on-site staff to coordinate to execute a successful event
- Greeted attendees and monitored scheduled activities and ensure that clients were satisfied
- Distributed required materials to attendees and monitored check-in process
- Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
- Coordinated with vendors to deliver exceptional catering and audiovisual services during events.
Sr. Administrative Assistant - U.S. Intermediaries
T. Rowe. Price
06.2017 - 09.2018
- Provided administrative and direct support to the Head of USI-Financial Institutions Group, Head of RIA/Regional Banks and General Manager for US Intermediaries
- Organized multiple calendars, arranged meetings and special events, and provided phone coverage for VPs and managers
- Assisted with preparing correspondence, updating forecast reports, contact lists, and organization charts
- Coordinated with the Events Team in the planning and overseeing of the USI-FIG Offsite at the Four Seasons in DC
- Worked closely with Compliance in ordering FINRA study materials for managers
- Prepared KPI data for Power Point presentations and monthly FIG reporting packets using Tableau
- Orchestrated business travel arrangements for7 managers (domestic and international travel)
- Collaborated with administrative supervisor with office operations; on-boarded new employees
- Assisted management and staff on special projects
Long Term Substitute Teacher
Baltimore County Public Schools
10.2016 - 06.2017
- Planned and implemented lesson planning through BCPS to meet all Maryland Teaching Standards
- Ensured the learning environment is safe, engaging, and organized
- Worked with grade level team teachers to ensure activities, grading assignments and lesson planning are effectively being implemented and graded
Teacher
Garfield Board of Education
07.2013 - 08.2016
- Provided a range of instructional, management, and assessment strategies to meet the different needs of students
- Created thoughtful and engaging unit and lesson plans daily
- Planned and organized school events, meetings and professional development with Principals and Supervisors
- Observed students and documented their progress, while reviewing their educational growth
- Promoted reasoning and problem-solving through active exploration and increasing interaction levels
- Accurately completed all classroom paperwork, including daily reports, accident reports and attendance records
Pre-K Instructional Assistant
Garfield Board of Education
03.2009 - 06.2013
- Assisted the teacher with implementing classroom activities
- Maintained classroom displays and prepared instructional materials
- Worked with students to develop Fine/Gross motor skills and conducted classroom activities
Administrative Assistant - Wealth Management
UBS Financial Services
02.2009 - 07.2010
- Assisted Wealth Management team with all planning seminars to grow their business
- Created and distributed new marketing materials for prospective clients
- Responsible for maintaining and processing expense reports
- Processed wire transfers and new account transactions
- Screened phone calls and documented accurate messages
- Communicated with clients daily and ensured their satisfaction
Education
Bachelor of Arts - Sociology/Elementary Education
William Paterson University
Wayne, NJ01.2006
Skills
- Advanced ability to organize
- Strong computer skills (proficient knowledge of MS Outlook, Word, Excel and PowerPoint)
- Knowledgeable of Concur, Salesforce, Discovery Data
- High attention to detail and exceptional verbal and written communication skills
- Ability to maintain order, focus and calm in turbulent times
- Able to prioritize changing focuses
- 10 years of administrative experience and event planning
Timeline
Executive Assistant, Global Marketing
Cohen and Steers
01.2022 - Current
Sr. Administrative Assistant
RBC Wealth Management
01.2019 - 01.2022
Corporate Event Staff
York Street Events
09.2018 - 01.2019
Sr. Administrative Assistant - U.S. Intermediaries
T. Rowe. Price
06.2017 - 09.2018
Long Term Substitute Teacher
Baltimore County Public Schools
10.2016 - 06.2017
Teacher
Garfield Board of Education
07.2013 - 08.2016
Pre-K Instructional Assistant
Garfield Board of Education
03.2009 - 06.2013
Administrative Assistant - Wealth Management
UBS Financial Services
02.2009 - 07.2010
Bachelor of Arts - Sociology/Elementary Education
William Paterson University
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