Jeni Toporek
Summary
Meeting and Event Planner with over 18 years of experience in managing and executing events across private and corporate sectors. Proven track record in organizing corporate meetings, conventions, incentives, and special events. Expertise in budget management, vendor negotiation, and logistics coordination. Strong ability to deliver successful events that meet client objectives and enhance brand visibility.
Overview
20
20
years of professional experience
Work History
Registration Manager
Independent Contractor
01.2020 - Current
- Pre event; manage, capture attendee data and backend management within the registration platform (i.e. CVENT, Cadmium or Edge Reg).
- Prepare all relevant registration onsite print work and documents including reports, name badge and other registration collateral.
- Onsite management of registration staff and attendee registration experience.
Program Manager/ Event Planner
Independent Contractor
01.2005 - Current
- Extensive background planning and operating successful meetings & events for the pharmaceutical, financial and technology industries.
- Plan meetings & events, ranging from 20-2,500 attendees.
- Prepare, manage, reconcile program budgets and final billing.
- Lead and coordinate the efforts of cross-functional teams to prepare for an event/program.
- Maintain relationships with clients, vendors and suppliers.
- Manage all event/ program aspects to include creating proposals, contract negotiations, vendor sourcing, onsite logistics, attendee registration, hotel room blocks, catering, transportation and activities.
- Meeting & Event Types: Internal Company Meetings, Congresses, POA Meetings, AdBoards, Product Launches, Customer Engagement Events, Training Programs and Intern & New Hire on Boarding Programs
Travel Director
Independent Contractor
01.2005 - Current
- Meetings, conventions and incentives onsite operations support of assigned areas to include the below:
- Program Lead, Supervise and manage all on-site travel staff to ensure a consistent, high-quality customer experience for clients and attendees.
- Provide on-site support to the Program Manager, addressing client needs and creating initial billing files to facilitate accurate reconciliation of hotel and vendor invoices.
- Meetings & Materials (Lead), manage meeting/ breakout rooms (i.e. Room sets, AV needs, distribution of materials and).
- Food & Beverage (Lead), manage/coordinate all F&B functions with venue & vendors and onsite banquet check billing review & disputes.
- Hospitality Desk (Attendee Registration, Lead), oversee attendee and vendor badge distribution and/or printing.
- Provide attendees with a warm welcome and a high-level overview of agenda.
- Transportation (Lead), manage and coordinate with vendor, all attendee transportation needs (i.e. Airport transfers, manifest management, departure notices, all other offsite transportation needs).
- Onsite operational support for meetings, conventions, congresses and other events ranging from 10- 6,000 attendees.
Education
Associate Arts Degree - Business Administration
Valencia College
Bachelor of Science - General Business
University of Central Florida
Technical Certificates - Business Management & Operations
Valencia College
Skills
- Event planning and execution
- Live event management
- Analytical problem solving
- Event logistics coordination
- Cross-functional team leadership
- Vendor management & Sourcing
- Flexible and adaptable
- Budgeting and resource management
Websites
Timeline
Registration Manager
Independent Contractor
01.2020 - Current
Program Manager/ Event Planner
Independent Contractor
01.2005 - Current
Travel Director
Independent Contractor
01.2005 - Current
Associate Arts Degree - Business Administration
Valencia College
Bachelor of Science - General Business
University of Central Florida
Technical Certificates - Business Management & Operations
Valencia College
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