Summary
Overview
Work History
Education
Skills
Websites
Timeline
Hi, I’m

Jenifer Mason

Oxnard,CA

Summary

Experienced Executive Assistant | Strategic Recruiter | Project Manager

Welcome to my profile! I am a dedicated professional with a versatile skill set encompassing executive support, talent acquisition, and project management. With a proven track record in managing complex administrative tasks, spearheading recruitment initiatives, and driving successful projects from inception to completion, I bring a unique blend of expertise to any organization.

Executive Assistance:
As an accomplished executive assistant, I thrive in fast-paced environments where attention to detail and proactive organization are paramount. My ability to streamline operations, coordinate schedules, and anticipate needs ensures seamless executive support that enables leadership to focus on strategic priorities.

Recruitment Expertise:
I excel in identifying top-tier talent across diverse industries, leveraging innovative sourcing strategies and a keen understanding of employer branding to attract and retain key professionals. Whether building candidate pipelines, conducting interviews, or negotiating offers, I am committed to delivering recruitment solutions that align with organizational goals.

Project Management Prowess:
With a solid foundation in project management methodologies, I possess a proven ability to lead cross-functional teams, define project scopes, and deliver results within established timelines and budgets. My collaborative approach fosters a culture of teamwork and accountability, driving efficiency and exceeding project objectives.

Key Skills:

  • Executive Support & Office Management
  • Recruitment & Talent Acquisition
  • Project Planning & Execution
  • Stakeholder Engagement & Relationship Management
  • Strategic Planning & Process Improvement
  • Communication & Interpersonal Skills

I am passionate about leveraging my diverse skill set to contribute to the success of forward-thinking organizations. Let's connect to explore how my expertise can add value to your team.

Overview

14
years of professional experience

Work History

The Trade Desk

Executive Assistant
09.2022 - Current

Job overview

  • Manage complex calendars and scheduled meetings for Chief Executive Officer across all time zones
  • Coordinate travel needs rental cars, plane tickets, and lodging
  • Handled confidential and sensitive information with discretion and tact.
  • Manage corporate credit card and expenses
  • Subbed for other Executives as needed.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.

National Veterinary Associates

Recruiting Coordinator
09.2021 - 09.2022

Job overview

  • Ordered and inscribed over 30 stipends for student uniforms per day.
  • Maintained thorough understanding and knowledge of hiring practices, recruitment strategies and staffing industry trends.
  • Oversaw and managed campus recruiting events and programs to compel students to join our organization
  • Leveraged social media platforms and online job boards to advertise open positions and engage with potential candidates.
  • Optimized applicant tracking systems for efficiency, ensuring accurate documentation of candidate information and recruitment activities.
  • Increased employee retention rates by developing strong candidate relationships and managing expectations throughout the hiring process.
  • Managed successful campus recruiting initiatives that attracted high-potential interns and entry-level employees to the company.
  • Enhanced candidate experience by streamlining the recruitment process and implementing efficient communication strategies.
  • Improved talent pipeline by proactively networking with industry professionals at career fairs, workshops, and online platforms.
  • Assisted in creating an employee referral program that incentivized existing employees to contribute to recruitment efforts, resulting in cost savings and increased retention rates.
  • Worked with recruiting teams and human resources representatives to accomplish hiring objectives.
  • Developed and implemented onboarding and orientation programs for new employees.

National Veterinary Associates

Executive Assistant
05.2014 - 09.2022

Job overview

  • Planned Management retreats and department events from start to finish; location, internal and external guest speakers, food and beverage needs, travel arrangements, activities, and budget
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Aided in recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
  • Coordinated events and worked on ad hoc projects.
  • Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.

Astrolite Alloys

Document Control Specialist
06.2013 - 05.2014

Job overview

  • Audited a heavy volume of documents utilized for aerospace material
  • Verified accuracy of lab documents received and checked chemistry specifications
  • Identified and notified Quality Manager of documents with non-compliance
  • Worked closely with Quality Manager on special projects.

Goodwill of Ventura and Santa Barbara Counties Inc.

Recruiter / Project Manager
10.2010 - 06.2013

Job overview

  • Managed Careers in Retail program, implementing and developing project from start to completion
  • Promoted five times within a span of five years; Recruiter I, Recruiter II, PREP Coordinator, Careers in Retail Project Manager, and Occupational Skills Training Manager
  • Met all milestones for the Careers in Retail pilot program; placed 1000+ clients within retail management roles
  • Received recognition from investors as having best practices, and received a 100% return on initial investment.
  • Measured and reported data trends for the project based on information.
  • Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
  • Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
  • Coordinated schedules to arrange management interviews with applicants.
  • Built strong relationships with internal and external candidates to ensure an excellent hiring experience.
  • Assisted with onboarding and orientation of new hires to expedite acclimatization process.
  • Enhanced recruitment process for faster hiring by utilizing various sourcing tools such as job boards, social media, and networking events.
  • Increased candidate placements by developing and maintaining relationships with clients and candidates.
  • Conducted performance reviews and provided feedback to managers on employee performance.
  • Worked alongside global business leader to deploy new training strategies.
  • Provided detailed project status updates to stakeholders and executive management.

Education

University of California Santa Barbara
Goleta, CA

Bachelor of Science from Biological Sciences
06.2009

University Overview

Notary Learning Center
Oxnard, CA

Licensed Notary Public
02.2018

University Overview

Skills

  • C-suite support
  • Recruiting
  • Event Planning & Execution
  • Expense reimbursements and expense Reporting
  • MS Programs, Avature, Airtable, Skillport, Concur
  • Complex Schedule & calendaring
  • Information confidentiality
  • Calendar Management and Project Planning
  • Interpersonal Communication
  • Staff Management and Project Management
  • Strategic Planning and Presentation Development
  • Business Correspondence
  • Versed in various software: Jira, MS Office, Concur, Navan, Smartsheet, MS Teams, Slack, Zoom, Workday
  • Conference Planning
  • Executive Schedule Management
  • Relationship Building, Analytical Thinking, and Goal Minded
  • Travel Arrangement Coordination
  • Meeting Agenda Preparation
  • Invoice Preparation

Websites

Timeline

Executive Assistant
The Trade Desk
09.2022 - Current
Recruiting Coordinator
National Veterinary Associates
09.2021 - 09.2022
Executive Assistant
National Veterinary Associates
05.2014 - 09.2022
Document Control Specialist
Astrolite Alloys
06.2013 - 05.2014
Recruiter / Project Manager
Goodwill of Ventura and Santa Barbara Counties Inc.
10.2010 - 06.2013
University of California Santa Barbara
Bachelor of Science from Biological Sciences
Notary Learning Center
Licensed Notary Public

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Jenifer Mason