Jenissa Phillips
Noble,OK
Summary
Experienced office manager with over 12 years of expertise in finance, human resources, and secretarial industry. Known for maintaining a professional appearance and demeanor, consistently delivering high-quality results while efficiently completing assigned tasks. Dependable and quick-learning team player excelling in effective communication and organization, ensuring seamless collaboration within the workplace.
Overview
21
21
years of professional experience
Work History
Finance Secretary / Principal Secretary
Noble Public Schools - Curtis Inge Middle School
08.2021 - Current
- Increased financial accuracy by streamlining bookkeeping processes and implementing organized filing systems.
- Reduced errors in financial transactions by conducting thorough reviews before posting entries to general ledger.
- Facilitated month-end closing procedures, accurately reconciling account balances in timely manner.
- Streamlined expense reporting by implementing user-friendly templates and providing clear guidance to staff members.
- Supported annual audit processes by gathering relevant documentation and addressing auditor inquiries promptly.
- Supported finance team by processing invoices and expense claims promptly and accurately.
- Helped reconcile bank statements and accounts and maintain accuracy and current records.
- Made daily cash deposits and balanced petty cash.
- Monitored inventory levels closely, maintaining optimal stock levels to support business operations without excessive costs.
- Improved inventory accuracy by conducting regular audits and implementing efficient stock management systems.
- Placed all orders for 5 vending machines, school supplies and clothing needs.
- Managed cash transactions accurately, balancing daily reports and maintaining proper financial records.
- Self-motivated, with strong sense of personal responsibility.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
Owner of Infant Daycare
Self
08.2019 - 07.2021
- Developed and maintained strong relationships with clients, resulting in repeat business and referrals.
- Oversaw daily operations, ensuring all tasks were completed accurately and efficiently.
- Increased customer satisfaction by implementing efficient business processes and providing exceptional service.
- Managed financial aspects of the business, including budgeting, financial reporting, and tax preparation.
- Established foundational processes for business operations.
- Met with parents about daily activities, positive developments, and issues.
- Offered children numerous opportunities throughout each week to get sunshine and exercise in yard and at local parks.
- Sanitized dishes, tabletops, toys, and frequently touched surfaces to prevent spreading of germs.
- Balanced children's days between play, instruction, and rest with well-designed schedules.
- Offered early language exposure through story time sessions fostering literacy skills.
- Organized engaging arts and crafts projects to foster creativity and fine motor skills among the children.
- Managed daily operations of the home daycare, including scheduling, budgeting, and recordkeeping.
- Administered prescription and OTC medicines to meet children's specific needs.
- Developed strong relationships with parents through open communication, addressing concerns, and providing updates on their child''s progress.
- Built early learning skills such as color and shape recognition with hands-on activities.
- Changed diapers of very young children and assisted older kids with bathroom requirements.
Accounts Payable & Receivable
Toyota Subaru of Corvallis
08.2018 - 08.2019
- Data entry
- Processed all invoices including monthly employee benefit invoices.
- Entering all checks for Accounts Receivable
- Managed payments and money received from our PayPal and Ebay account.
- Handled accounts payable and receivable duties promptly, improving vendor relationships through timely payments while also tracking incoming revenue accurately.
- Managed high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
- Provided exceptional customer service to both internal departments and external clients regarding billing inquiries or disputes resolution.
- Supported month-end closing activities, ensuring accuracy in financial records and adherence to deadlines.
- Processed employee expense reimbursements, verifying accuracy of submitted documentation against company policies before approval.
- Collaborated with cross-functional teams to ensure proper coding of expenses and revenue recognition.
Office Assistant / Marking Coordinator
Beaulaurier Enterprises Inc.
06.2011 - 08.2018
- Used QuickBooks and Microsoft Office to maintain and create payroll checks.
- Managed taxes for payroll, handled phone calls dealing in customer service, client and business.
- Organized, received and distributed Donation Requests for all 7 restaurants.
- In charge of crew uniforms for 7 locations, office supplies and first aid supplies.
- Managed marketing for our store events. Maintain and execute all upcoming promotions, digital menu boards, pricing and promotional products.
- Daily, Weekly, and Monthly Sales and Operation Reports.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining clean workspace.
- Responded to inquiries by answering telephone calls, in-person questions and emails.
- Documented human resources records and maintained confidentiality of sensitive personal information.
- Updated Human Resources Information System (HRIS) database, maintained data accuracy and assisted with system changes.
Accounts Receivable Clerk/Office Admin.
RSM Investments
09.2010 - 05.2011
- Answered phone calls, took messages, answered emails, preformed Office Paperwork: Copied, Filed, Faxed, Typed and Organized office, entered bills, deposits, wrote checks and entered all credit card charges in Quick-Books, collected, opened, filed and distributed mail, collected, entered and filed Vendor 1099's.
Accounting Department Manager
NBB Controls, Inc.
08.2008 - 01.2010
- Managed and Maintained Accounts Payable and Receivable, used QuickBooks to Reconcile Company Bank Accounts, approved and ran Credit References on New Credit Applications, kept all 30 day Customers up to date on Past Due Payments, answered and directed Multi
- Line Phone System, kept and updated Daily, Weekly, and Monthly Financial Statements, processed Company Payroll Checks, coordinated Company Mail lists to help bring in higher Company revenue, processed Daily Outgoing Company Invoices.
Certified Swing Manager
McDonalds
08.2007 - 07.2008
- Managed a Crew of 5-10 Team Members, responsible for Inventory Control and Ordering Stock, constructed Employee Schedules for Management Use, maintained and updated Sales Reports, counted and deposited Cash.
Office Assistant / Marking Coordinator
Beaulaurier Enterprises Inc.
08.2005 - 07.2008
- Used QuickBooks and Microsoft Office to maintain and create payroll checks, managed taxes for payroll, handled phone calls dealing in customer service, client and business information, organized, received and distributed Donation Requests, Crew Uniforms for 7 locations, Office Supplies, First Aid Supplies, managed marketing for our store events, enter, maintain, verify and update new employees, current employees and terminated employee's personnel files, preformed Office Paperwork; copied, filed, faxed, typed, and organized office, completed Daily, Weekly, and Monthly Sales and Operation Reports, maintain and execute all upcoming promotions, digital menu boards, pricing and promotional products.
CNA
Mennonite Village
09.2003 - 08.2005
- Worked with long term, short term & rehabilitating patients, charted & kept exquisite paperwork on each patient on a daily basis, answered patients call lights, provided and followed all care plans provide by doctors, nurses, physical therapist, occupational therapist, speech therapist, & dietary needs, used medical terminology daily.
Education
Associate of Arts General Education Degree -
Linn-Benton Community College
Albany, OR05.2008
High School Diploma -
South Albany High School
Albany, OR06.2002
Skills
- Bank Reconciliation
- Accounts Receivable & Payable
- Microsoft Excel & Office
- Office Administration
- Invoice Processing
- Payroll Processing/Administration
- Bookkeeping
- Data Entry
- Multitasking and Time Management
- Teamwork and Collaboration
Timeline
Finance Secretary / Principal Secretary
Noble Public Schools - Curtis Inge Middle School
08.2021 - Current
Owner of Infant Daycare
Self
08.2019 - 07.2021
Accounts Payable & Receivable
Toyota Subaru of Corvallis
08.2018 - 08.2019
Office Assistant / Marking Coordinator
Beaulaurier Enterprises Inc.
06.2011 - 08.2018
Accounts Receivable Clerk/Office Admin.
RSM Investments
09.2010 - 05.2011
Accounting Department Manager
NBB Controls, Inc.
08.2008 - 01.2010
Certified Swing Manager
McDonalds
08.2007 - 07.2008
Office Assistant / Marking Coordinator
Beaulaurier Enterprises Inc.
08.2005 - 07.2008
CNA
Mennonite Village
09.2003 - 08.2005
Associate of Arts General Education Degree -
Linn-Benton Community College
High School Diploma -
South Albany High School
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