JENNIFER HEINLEIN
Galveston,Texas
Summary
With strong problem-solving abilities, a willingness to learn, and excellent communication skills, well-equipped to contribute to team success and achieve positive results. Poised to tackle new challenges and advance organizational objectives with dedication and enthusiasm.
Overview
25
25
years of professional experience
Work History
Technical Coordinator
Tate & Lyle
03.2023 - Current
- Assistant to Vice President of Technical Services and the Technical Service Department
- Schedule and set-up client and department meetings, and corporate events
- Run and record daily Category Technical tapings with Scientists
- Create CAPEX and Purchase Order requests, and approve invoices through SAP
- Coordinate and distribute quarterly Closed/Won Sales reports through SalesForce
- Coordinate monthly/quarterly Prototype Pantry meetings
- Create PowerPoint presentations
- Schedule candidate interviews and organize new hire agendas
- Participate in various employee committees and volunteering events
- Order and inventory lab and office supplies
- Coordinate Summer intern activities and events
PMO Team Manager
SmartSource Technical Staffing
04.2022 - 03.2023
- Supervised and managed project recruiters
- Ensured team met set goals and objectives of the leadership team
- Implemented company and department policies
- Provided both verbal and written communications regarding project status, risks, and issues
Sr. Project Manager/Projects Recruiter
SmartSource Technical Staffing
03.2016 - 04.2022
- Conducted kick-off calls on new projects with client and team members
- Point of contact for client and end-client team members
- Created project schedules for field engineer site visits
- Onsite project manager for pilot project site visits
- Prepared recruitment materials and post assignments to job boards and internal project database
- Sourced and recruited contractors by utilizing company database and on-line industry job boards
- Conducted project reviews with client and field engineers
- Provided daily and weekly project reports to SmartSource and client
- Attended and conducted weekly project meetings with client and end-client
Assistant QC Coordinator
Veolia Water Solutions
02.2015 - 02.2016
- Coordinated inspections with Veolia inspectors, fabricators and customers
- Provided inspection materials to inspectors, including third-party inspectors and QA jobsite managers/ representative
- Followed up with inspectors for inspection reports and fabricators for completed QA documents
- Issued inspection reports to relevant personnel for review and approval
- Maintained QA inspection calendar
- Scheduled prefabrication meetings with fabricators and Projects Department
- Scheduled and attend project team meetings and prefabrication meetings
- Maintained inspection files, weld procedure files and QA library
- Coordinate domestic and international travel for inspectors and engineers
Executive Assistant
Veolia Water Solutions
05.2013 - 02.2014
- Supported Vice President of Operations, Electrical and Instrumentation Department and four project managers
- Coordinated domestic and international travel
- Organized lunch and learns, along with lunch and dinner meetings
- Typed meetings minutes, specification and department memos
- Composed transmittals for engineering drawing submittals
- Created PowerPoint presentations
- Trained new Project administrative assistants
- Processed expense reports for Vice President and project managers
Executive Assistant
Ambitech Engineering
10.2011 - 05.2013
- Supported Project Manager and team members
- Organized and upload engineering drawings into company data file database
- Typed meeting minutes and department memos
- Maintained project schedules and calendar
- Created reports with charts and formulas
- Processed expense reports for Project Manager
Administrative Assistant (Contract)
Aspen Technical Staffing
12.2010 - 10.2011
- Provided administrative support to various organizations
- Typed proposals, meeting minutes, confidential letters and contracts
- Organized employee training sessions for new products and procedures from manufacturers
- Created PowerPoint presentations
- Coordinated domestic and international travel
- Processed expense reports for management
Executive Assistant
MacKay & Company
05.2000 - 02.2010
- Supported President, Vice President and General Manager
- Typed proposals, meeting minutes, contracts and letters
- Created PowerPoint Presentations
- Coordinated corporate functions and special events including annual workshop
- Coordinated domestic travel
- Processed expense reports for management
Education
Business and Writing – No Degree -
Waubonsee Community College
Sugar Grove, IllinoisSkills
- Strategic Project Execution
- Corporate Event Coordination
- Corporate Travel Management
- Proficient Schedule Coordination
- Experienced with Microsoft Office Tools
- Skilled in Adobe Applications
- SAP Proficiency
- Salesforce Administration Skills
- Senior Executive Assistance
- Office administration
- Meticulous attention to detail
- Information confidentiality
Timeline
Technical Coordinator
Tate & Lyle
03.2023 - Current
PMO Team Manager
SmartSource Technical Staffing
04.2022 - 03.2023
Sr. Project Manager/Projects Recruiter
SmartSource Technical Staffing
03.2016 - 04.2022
Assistant QC Coordinator
Veolia Water Solutions
02.2015 - 02.2016
Executive Assistant
Veolia Water Solutions
05.2013 - 02.2014
Executive Assistant
Ambitech Engineering
10.2011 - 05.2013
Administrative Assistant (Contract)
Aspen Technical Staffing
12.2010 - 10.2011
Executive Assistant
MacKay & Company
05.2000 - 02.2010
Business and Writing – No Degree -
Waubonsee Community College
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