Jennifer Allen
TX
Summary
A dedicated Administrative Professional/Executive Assistant with a remarkable talent for anticipating the needs of those I serve. My superpower lies in thinking ahead to prepare for the worst-case scenarios, ensuring that we always have a well-thought-out plan in place. Additionally, I bring a creative and intentional approach to the table, consistently generating innovative ideas to enhance operational efficiency. Proficient in resource optimization and committed to delivering top-notch support, I excel at meeting administrative needs with precision. As a skilled team player, I possess a strong knack for organization and effective communication, making me an invaluable asset to any organization.
Overview
10
10
years of professional experience
Work History
Data Specialist III
Dallas Independent School District, DISD
Dallas, TX
11.2023 - Current
- Maintain PC and peripheral data and provide required reports to administrators and departments.
- Track the progress and quality of work being performed by responsible departments and vendors.
- Delegate tasks and responsibilities to appropriate team members.
- Assist with budget management of district funds, capable of submitting budget transfers through the Oracle financial system to reallocate funds to the appropriate campus or department line codes.
- Assist Directors with approved requisition entry requests.
- Prepare spreadsheets and reports in order to track departmental expenditures, requisitions, and purchase orders and related budget and contractual spending.
- Regularly report on issues related to procurement status of department requisitions.
- Create and maintain campus technology distribution forms.
- Interact with Inventory Control to ensure inventory is being accurately recorded within TipWeb Hayes Inventory System.
- Perform other special projects as required by the Enterprise Support Services Department, ensure customer satisfaction and adhere to the Enterprise Support Services Service Level Agreement (SLA)
Executive Assistant
Richardson ISD
Richardson , Texas
02.2014 - 06.2023
- Conducted research on various topics as requested by executives or senior management personnel.
- Collaborated with staff on various facets of fundraising, deposits, and collections, showcasing strong teamwork and financial management skills.
- Maintained an in-depth understanding of all Purchasing procedures, ensuring compliance and efficiency.
- Streamlined procurement processes by preparing purchase orders and managing school supplies/material orders.
- Skillfully managed KRONOS and handled orders in OEBS, maintaining organized and efficient systems.
- Assumed responsibility for balancing Campus Activity Funds and Student Activity Funds, demonstrating precision in financial management.
- Efficiently processed petty cash transactions and made timely deposits.
- Demonstrated resourcefulness by successfully recovering NSF checks.
- Assisted the Principal in developing comprehensive operating budgets, campus activity budgets, and student activity budgets.
- Facilitated travel preparations by efficiently handling paperwork and documents for travel-related events, showcasing attention to detail and organizational skills.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Managed all aspects of catering needs for special events hosted by the organization.
- Maintained confidential records and files related to executive operations.
Education
High School Diploma -
Garland High School
Garland, TX05-2004
Associate of Applied Science -
Dallas College
Dallas, TXSkills
- Deep learning
- Information Verification
- Data Verification
- Error Detection
- Microsoft Office proficiency
- Spreadsheet Management
- Word Processing
- Time Management
- Proactive Planning
- Strategic Support
- Creative Solutions
- Administrative Excellence
- Effective Communication
- Vendor Management
- Online Engagement
- Project Coordination
- Time Management
- Social Media Management
- Canva Graphic Design
- Public Speaking
- Event Planning
- Public Relations
References
References available upon request.
Timeline
Data Specialist III
Dallas Independent School District, DISD
11.2023 - Current
Executive Assistant
Richardson ISD
02.2014 - 06.2023
High School Diploma -
Garland High School
Associate of Applied Science -
Dallas College