Jennifer Arvelo
Fern Park
Summary
Executive Assistant with 10+ years of experience delivering high-level administrative support to C-suite executives. Expert in managing office operations, streamlining communications, and coordinating financial and operational workflows. Known for driving efficiency, aligning administrative processes with business objectives, and consistently enhancing organizational productivity.
Overview
11
11
years of professional experience
Work History
Permitting Coordinator/Executive Assistant
Madden, Moorhead, & Stokes, LLC.
Maitland
05.2022 - Current
- Prepared and submitted permit applications for subdivisions, rezonings, land use amendments, water and wastewater systems, Water Management District permits, FDOT permits, and certification of completion documents.
- Managed digital permit submissions through ePlan, Accela, and Water Management District ePermitting platforms, ensuring accuracy, compliance, and timely delivery.
- Coordinated with internal teams, engineers, and government agencies to gather required documentation and resolve submission issues.
- Submitted and tracked shop drawings for review, monitored approval status, and maintained organized project records.
- Supported the Permitting Manager and President with project coordinator, regulatory requirements, and communication with permitting authorities.
- Managed office supply ordering and maintained a clean, organized workspace to support daily operations.
Executive Assistant
Echelon Fitness Multimedia
Lake Mary
08.2020 - 03.2022
- Provided comprehensive administrative support to all Executives of the Echelon International Team.
- Managed office supply procurement and maintained a clean, organized workspace to support daily operations.
- Oversaw clerical duties, including mail distribution, tenant communications (three tenants), and conference room scheduling.
- Prepared banking documents, including Letters of Credit.
- Developed detailed product specification sheets for the Echelon International Team.
- Processed and paid all building-related expenses (utilities, loans, internet, etc.).
- Managed monthly expense reports for all Executives, including the President of Echelon.
- Coordinated company-wide events for Echelon International.
- Conducted research on vendors, banks, and shipping rates to support business operations.
- Onboarded new employees by preparing all equipment, materials, and necessary information prior to start date.
- Processed Shopify orders for Mexico, ensuring accurate fulfillment and shipment.
- Entered all inventory and customer order data into Google Sheets for tracking and reporting.
- Entered customer orders into NetSuite for invoicing and billing.
Senior Secretary
Bridg
Kissimmee
03.2018 - 01.2020
- Managed all incoming and outgoing calls, ensuring timely and professional communication.
- Coordinated daily activities and priorities with the BRIDG Executive Assistant to support organizational workflow.
- Monitored and responded to inquiries received through the BRIDG general email inbox.
- Oversaw office supply procurement, including ordering and inventory management.
- Prepared documents, spreadsheets, and presentations to support BRIDG Directors and operational needs.
- Managed conference room scheduling and ensured all meeting spaces were clean, organized, and presentation-ready.
- Coordinated business event registrations, including processing credit card transactions and attendee documentation.
- Facilitated administrative coordination between the CEO and Directors to streamline communication and operations.
- Handled confidential and sensitive information with a high level of discretion and professionalism.
Administrative Assistant
Trussway
Orlando
11.2016 - 01.2018
- Coordinated scheduling, rescheduling, and cancellation of lumber delivery appointments.
- Managed all incoming and outgoing calls for the office.
- Recorded lumber usage electronically to maintain accurate inventory.
- Scheduled and coordinated conference room meetings.
- Monitored and replenished office supplies.
- Oversaw office décor and seasonal decoration setup.
- Provided administrative support to the Office Manager and Accounts Payable department.
- Updated and maintained vendor Certificates of Insurance.
- Managed day-to-day office operations to ensure smooth workflow.
- Performed general clerical duties including filing, faxing, emailing, and processing incoming mail.
Temporary assignment (Contract): McLaughlin & Stern LLP (Receptionist) & Temporary assignment (Contract): Goldfarb Abrandt Salzman & Kutzin (Legal Secretary)
Abacus
New York
08.2014 - 07.2016
- Managed a 15-line switchboard and handled all internal and external calls efficiently.
- Coordinated calendars and scheduled all internal/external meetings for prospective and existing clients.
- Arranged lunch and dinner reservations for attorneys to support daily workflow.
- Scanned and filed documents into Time Matters for accurate digital recordkeeping.
- Prepared rough and final drafts of Wills for new and existing clients.
- Scheduled conference room reservations for depositions and hearings, including coffee and meeting setup.
- Arranged couriers as needed and received/signature-logged all incoming packages.
- Prepared litigation backs, affidavits, and retainer letters for attorneys prior to final drafting.
Skills
- Office Management
- Project coordination
- Permit application preparation
- Problem solving
- Construction coordination
- Calendar Coordination
- Customer Service
- Inventory Management
- Expense Reporting
- Event Coordination
- Vendor Relations
- Data Entry
- Microsoft Office
- NetSuite
- Time Matters
- Bilingual-English & Spanish
Timeline
Permitting Coordinator/Executive Assistant
Madden, Moorhead, & Stokes, LLC.
05.2022 - Current
Executive Assistant
Echelon Fitness Multimedia
08.2020 - 03.2022
Senior Secretary
Bridg
03.2018 - 01.2020
Administrative Assistant
Trussway
11.2016 - 01.2018
Temporary assignment (Contract): McLaughlin & Stern LLP (Receptionist) & Temporary assignment (Contract): Goldfarb Abrandt Salzman & Kutzin (Legal Secretary)
Abacus
08.2014 - 07.2016