Summary
Overview
Work History
Education
Skills
Timeline
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Jennifer Aubuchon

Old Monroe

Summary

Driven and resourceful administrative professional with 16+ years of experience assisting with work of high-achieving consultant. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

18
18
years of professional experience

Work History

Executive Assistant and Administrative Manager

ESi
01.2007 - Current
  •  Supports Consultants w/ travel; scheduling; file management; invoicing
     Invoicing: Emails to clients as well as uploads to specific client portals, such as SourceHub, CSX, BillTrackPro (WeMed), and LegalTracker
     Attends business development events; coordinates marketing efforts; develops list of target clients for marketing efforts
     Oversees daily operational needs including but not limited to scanning / copying; supply ordering; electronic (currently manages 4 inboxes) and hard copy mail; shipping / receiving packages & artifacts; answers main phone line / manages consultant incoming extension calls
     Efficiently managed office relocation logistics including real estate search, shipping logistics and final clean out.
     Hires and manages Administrative staff in four offices
     Assists staff with daily tasks; project management
     Manages multiple tasks at once; prioritizes accordingly
     Processes / evaluates sensitivity of incoming legal documents
     Notarizes affidavits and errata sheets
     New hire onboarding including training on ESi systems, standard operating procedures
     Competent in Microsoft and Adobe programs as well as photo processing
     Utilizes internal systems/programs and reports efficiently
     Creates, submits, reviews and approves expense reports using Concur
     Processes and submits supplier invoices via AP Submission
     Manages vendor contracts; research cost effective options
     Expert in complete project intake/opening process
     Communicates professionally with clients and colleagues
     Processes and management of custody for artifacts (physical evidence)
     Coordinates and hosts multi-party inspections
     Assists, as needed, with lab or site inspections
     Efficiently operates standard office equipment
     Site safety coordinator / manages annual inspections

Document Processor

Citi Finance
01.2013 - 07.2013
  • Reviewed, sorted and filed mortgage documents
  • Processed over 200 documents in a 5 hour shift
  • End of shift reports
  • Tracked projects using Excel

Assistant Manager

McDonald's
07.2008 - 04.2010
  • Hired new associates and handled new hire orientation
  • Ordered all food / paper stock for restaurant
  • Created weekly schedules for entire team (50+) member staffing
  • Balanced cash drawers; daily bank deposits
  • Oversaw all daily business operations
  • Hired new associates and handled new hire orientation

Education

High School Diploma -

Tbd
Winfield, MO
01.1994

Skills

  • Office Management
  • Staff Management
  • Executive Support
  • Business Administration
  • Strong Problem Solver
  • Advanced MS Office Suite
  • Business Correspondence
  • Proofreading
  • Information Confidentiality
  • Executive Support
  • Performance Monitoring
  • Software Knowledge
  • Client Relations
  • Decision Making
  • Critical Thinking
  • Time Management
  • Training and Development
  • Document Preparation
  • Adobe Acrobat
  • Multitasking

Timeline

Document Processor

Citi Finance
01.2013 - 07.2013

Assistant Manager

McDonald's
07.2008 - 04.2010

Executive Assistant and Administrative Manager

ESi
01.2007 - Current

High School Diploma -

Tbd

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Jennifer Aubuchon