JENNIFER BEAN

● Compliance

Adhere, lead, design and implement programs, policies and practices to ensure that all sites are in compliance with federal, state and local HR regulatory requirements. Maintain current forms and site postings (Federal/State labor postings, WC). Respond to all audits (i.e. ERISA, EEO-1, DOL). Consult with legal counsel when necessary.

● COVID-19

Implement work from home policy for 75 corporate employees. Amend IIPP (injury Illness Prevention Plan) and job descriptions to those that were permitted to work from home. Served as contact person for FFCRA (Families First Corona Response Act), CARES Act, California Supplemental Paid Sick Leave and researched/assisted in obtaining 6M PPP (Paycheck Protection Program) loan. Contact CDC and state department of health for updated information. Create questionnaires for HR contact tracing, samples for leave letters and provide weekly updates to keep department apprised on company policies and state/federal policies. Implemented a mandatory vaccine policy.

● Benefits Administration

Manage monthly benefits (375 employees) and monitor all COBRA participants. Manage annual open enrollment for all employees. Create enrollment training and launch enrollment platforms for new hires throughout plan year. Oversee monthly reconciliation provided by ADP.

● Training and Development Management

Responsible for So Cal division of on- line and instructor led training programs, including, but not limited to: on-boarding, open enrollment, harassment prevention, health and safety programs and manager training. Implemented a Respirator Safety training company wide.

● Policies and Procedures

Implement strategic HR policies and procedures for the company. Review existing policies, interpret and determine when flexibility or change is appropriate. Submit annual recommendations to VP of HR to ensure employee handbook is compliant.

● Employee Relations

Assist VP of HR to improve manager and employee performance by identifying and assisting in conflict resolution, implementing selected solutions; coaching and counseling managers and employees. Train and assist managers/supervisors on oral and written counseling, warnings and disciplinary actions. Review all termination decisions, evaluate for thorough cause and adequacy of conclusion, and assist in the termination process. Retain all documentation for employee's files and save within HRIS system.

● Compensation Management

Audit and maintain all compensation structures to ensure wage ranges are competitive with industry, relevant geographical area and company resources. Participate in salary surveys; maintain continuous wage and salary referral data. Compare job descriptions with position and wage data. Complete a semi annual analysis of wages to determine if salary adjustments are necessary.

04/2016-06/2018

• Sole HR representative
• HR Reporting

Create a weekly Burden Analysis (Excel/v-lookup/inserting functions and formulas) to monitor overtime/overhead based on sales. Maintain various weekly reports for C-level management (worksheets for historical data)

• Payroll

Responsible for the preparation and disbursement of the bi-weekly payroll in a multi-state environment for 120+ employees. Process payroll, including updating employee numbers, hours, garnishments, etc. Record, maintain and update payroll procedures. Maintain HRIS system with employee records for new hires, pay changes/garnishments/withholdings, and terminations.

• Benefits/Open Enrollment

Managing all staff related matters for benefits that are health, medical, wellness, retirement, and leave related. Planning and executing annual open enrollment and wellness fair which included participation from businesses within local community. Reconciliation of benefits for 150 employees (Excel/pivot tables).

• Compliance

Ensure organizational compliance with federal and local regulations, auditing, and non-discrimination laws. Stay updated with all State and Federal laws that pertain to minimum wage, LOA, new hire forms, EEO-1 reporting and Section 503 (Federal contractor).

Ensure compliance with legal postings at each work site.

• Recruiting

Sourcing and screening candidates, coordinating the interview process, and facilitating offers and employment negotiations, all while ensuring candidates have a pleasant experience. Create/modify job description, posting ads, receive high volume of resumes for multiple requisitions. Adhere to affirmative action requirements.

• Workers Comp

Conduct monthly walkthrough to ensure OSHA compliance on the production floor. Send recommendations to COO and Production Manager. Process, monitor and follow up all Workers Comp claims. Follow up with claim adjusters regarding claim details and obtain work status reports.

• Sole HR representative for growing manufacturing organization with 70 employees
• Payroll

Processed bi-weekly payroll, and underwent implementation for multi state (ADP Workforce/Pay Expert/Easy Pay).

• HRIS

Created work schedules, holidays, and paid time off policies. Assigned policies according. Entered New hires/terminations, updated employee records/process liens/garnishment/levy. Updated withholdings, loan deductions, and other requested changes.

• COBRA & Benefits Administration
• Safety & Training

Created a training program to increase awareness of safety policies/reduce accidents and ensure policies are in compliance with safety requirements.